RFQ-4-25-12_Addendum_2.pdf

Purchasing Services 2725 Judge Fran Jamieson Way

Building C, Room 303 Viera, Florida 32940

DISASTER DEBRIS REMOVAL & RECOVERY MANAGEMENT SERVICES

RFQ-4-25-12

JUNE 30, 2025

ADDENDUM 2

TO ALL PROSPECTIVE PROPOSERS

This is an Addendum to and shall be considered as part of the original RFQ package for the above-mentioned RFQ. Proposers are requested to acknowledge receipt of this Addendum with their submittal.

QUESTIONS AND RESPONSES:

QUESTION 1: Are any specific professional credentials required to qualify for the contract?

ANSWER 1: Please refer to page 6 of our terms and conditions in the Request for Qualifications; item 32. LICENSES, CERTIFICATIONS, AND PERMITS.

QUESTION 2: If there was a previous solicitation for these services, what was its title, number, release date, and due date?

ANSWER 2: RFQ-6-20-02 Disaster Debris Removal. Released 1/20/2020; Due Date 1/31/2020

QUESTION 3: When is the anticipated contract start date?

ANSWER 3: Current contract is good through 9/16/2025. Start date is based on the contract execution date, no earlier than 9/16/2025.

QUESTION 4: When is the anticipated award date?

ANSWER 4: Award will made once negotiations have been completed with the highest ranked proposer. Anticipated award prior to 9/16/2025.

QUESTION 5: Can you please provide greater details regarding your bid bond and/or performance bond requirements related to this contract? For example, what is required with the proposal, and what is required to comply during the term of the contract?

ANSWER 5: This RFQ does not contain any bond requirements.

QUESTION 6: Please describe your level of satisfaction with your current or recent vendor(s) for the same purchasing activity, if applicable.

ANSWER 6: Brevard County has maintained a satisfactory working relationship with its current contractor. As with any long-term engagement, the County continuously evaluates vendor performance to identify opportunities for improvement and ensure responsiveness, efficiency, and compliance with all applicable regulations.

QUESTION 7: Who is the incumbent, and how long has the incumbent been providing the requested services?

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DISASTER DEBRIS REMOVAL AND RECOVERY MANAGEMENT SERVICES

RFQ‐4‐25‐12

June 30, 2025

Addendum 2 – Page 2

ANSWER 7: The current contractor providing these services is Tetra Tech. They have been providing these services for over 10 years.

QUESTION 8: To what extent will the location of the bidder’s proposed location or headquarters have a bearing on any award?

ANSWER 8: The location of the company headquarters is not a determining factor.

QUESTION 9: What is the maximum number of hours post-event before work must commence?

ANSWER 9: Work is expected to commence within 72 hours following a declared disaster.

QUESTION 10: What is the total size or geographic scope of the service area?

ANSWER 10: Brevard County has a land area of 1,016 square miles, stretching 72 miles long and approximately 30 miles wide. Depending on the municipalities that activate their Interlocal Agreement with the County, all residential areas of the County may potentially be target debris recovery areas.

QUESTION 11: What is the total mileage of roads within the scope of the service area?

ANSWER 11: Brevard County Road and Bridge maintains 1,150 miles of paved roads and 82 miles of dirt roads outside of municipalities. The number of miles will vary based on municipalities choosing to activate their Interlocal Agreements.

QUESTION 12: Are there any superseding prior agreements that may impact this contract?

ANSWER 12: There are no prior agreements that would supersede this contract.

QUESTION 13: When/what was the most recent event that precipitated the activation of the existing or previous contract?

ANSWER 13: Hurricane Milton on October 9 and 10, 2024 effected activation of debris removal services.

QUESTION 14: Approximately how many cubic yards of debris were collected from the most recent event?

ANSWER 14: A total of 240,090 cubic yards of vegetation and 1,196 cubic yards of construction and demolition debris were recovered and disposed.

QUESTION 15: What estimated or actual dollars were paid to the incumbent(s) after the most recent event?

ANSWER 15: The incumbent contractor was paid approximately $660,000 for services provided post-Hurricane Milton.

Addendum 2 – Page 3

QUESTION 16: How many times have the incumbent's services been utilized in the previous five years?

ANSWER 16: The incumbent has been utilized three times in the last five years. Hurricanes Ian, Nicole, and Milton.

QUESTION 17: Are bidders permitted to deviate in any way from any manner of quoting fees you may be expecting? For example, if there is a pricing page in the RFP, can bidders submit an alternate fee structure? If there is no pricing page in the RFP, do you have any preference for how bidders should quote fees or can bidders create their own pricing categories?

ANSWER 17: This is a Request for Qualifications. Pricing and categories will be negotiated with the number 1 ranked responsive, responsible contractor.

QUESTION 18: Is this solicitation intended to procure disaster debris monitoring services only, or does it also include debris hauling and removal services as part of the Contractor's responsibilities?

ANSWER 18: This RFQ is for monitoring services only. Debris recovery is provided by a separate contractor.

QUESTION 19: Will pricing be considered in the evaluation of proposals? The points assigned to the evaluation categories currently do not appear to include pricing.

ANSWER 19: Pricing is not a factor in the evaluation of this Request for Qualifications.

Compensation will be negotiated with the selected firm following the determination of qualifications.

QUESTION 20: The RFP references page limits but does not specify an exact number. Could the County please clarify the preferred maximum page count for the submission?

ANSWER 20: The only reference to page limits is on page 21, Tab 1: Introduction/Executive Summary, which indicates the letter of Introduction is not to exceed two (2) pages.

QUESTION 21: Will the County please specify if they would like one (1) original of the proposal, three (3) copies, and one (1) USB, or one (1) original, two (2) copies, and one (1) USB.

ANSWER 21: The submittal requirements are three (3) hard copies of the proposal and one (1) electronic copy on USB flash drive. ‘Wet Signatures’ are not required.

QUESTION 22: Could you please confirm whether the E-Verify Memorandum of Understanding (MOU) is required to be submitted with our RFQ proposal package, due July 9, 2025, or if it is only required prior to contract execution?

Addendum 2 – Page 4

ANSWER 22: The E-Verify Memorandum of Understanding (MOU) is requested at the time of proposal submission as a best practice, as some contractors—particularly those with five (5) or fewer employees—cannot be verified through the E-Verify system by external parties. Brevard County Board of County Commissioners requires all contractors to be registered with the Department of Homeland Security’s E-Verify Program prior to entering into a contract.

However, failure to submit the MOU with the proposal will not render a proposer non-responsive. As stated in Section 51 of the solicitation, if the County is unable to verify participation electronically, the selected contractor will be required to submit the MOU before the County will enter into contract or issue a Notice to Proceed.

Contractors registered on the DHS E-Verify website receive a copy of their fully executed MOU upon registration.

Please note that the qualification opening date and time remains July 9, 2025 @ 10:30 am.

All other terms and conditions remain unchanged.

Sincerely, Mary Bowers Purchasing Manager

END OF ADDENDUM NO. 2