RFQ 36C25925Q0314.docx

36C25925Q0314

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25925Q0314 -2025 John Cheng 303-712-5776 04- -2025 12:00

MDT

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 X X 811310 $12.5 Million NET 30 Days N/A X 36C575 Department of Veterans Affairs VA Western Colorado Health Care System Grand Junction VA Medical Center 2121 North Avenue Grand Junction CO 81501 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5221 See CONTINUATION Page Elevator Maintenance and Inspection Testing Services for the VA Western Colorado Health Care System (WCHCS) in Grand Junction, CO in accordance with the Statement of Work (SOW).

The mandatory site visit is scheduled on /2025 from 9:00am to 12:00pm

MDT

. Representatives must repo rt to B8, Engineering

Office by 9:00am

MDT

on /2025 at the WCHCS Solicitation questions must be received via email to:

john.cheng2@va.gov by no later than 12:00pm MDT /2025.

All offers must be received by email to: john.cheng2@va.gov by no later than 12:00pm MDT on 4/ /2025.

Notice of SDVOSB total set-aside, pages , applies to all items in this solicitation and requires signature.

Review the Special Standards of Responsibilities (SSRs) in sections E.

and E.

on p a g es of this document.

U.S. Department of Labor Wage Determination No.:

2015-5423 Rev 27 applies.

See CONTINUATION Page X X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer Heather Clemons, Heather.Clemons@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

John Cheng, John.Cheng2@va.gov Department of Veterans Affairs Network Contracting Office, NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA contracting only accepts Tungsten Network e-invoices, please see link for guidance: Veterans Affairs | Tungsten Network (tungsten-network.com) ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 Statement of Work (SOW) Elevators, Conveyances & Lifts Maintenance, Inspection, and Testing Services for the Veteran Health Administration (VHA) Western Colorado Health Care System (WCHCS) 2121 North Ave, Grand Junction CO, 81501

1. Purpose. The Western Colorado Health Care System (WCHCS) medical center located on: 2121 North Ave, Grand Junction CO, 81501 has a mission to provide appropriately maintained facilities dedicated to serving the Veterans. The purpose of this statement of work is to obtain elevator and lifts alterations, scheduled preventive maintenance, safety inspections, and unscheduled maintenance repair services to accomplish the mission.

2. Objectives. The Contractor must maintain the operational reliability of the elevators and lifts listed in Appendix “A”, in accordance with the latest standards, codes, and requirements listed in Section 3- Scope of Work, throughout the term of this contract.

3. Scope of Work

3.1. Contractor must furnish all personnel, supervision, professional expertise, tools, parts, materials, equipment, and transportation necessary to perform the requirements of this SOW to keep the conveyance equipment operating as originally specified by the Original Equipment Manufacturer (OEM) or modified with the approval of the VA.

3.2. Contractor must comply with the latest versions of the following codes, standards, and regulations:

· American Society of Mechanical Engineers (ASME)

· A17.1 - Safety Code for Elevators and Escalators.

· A17.2 - Inspector manual for Electric Elevator and Escalators.

· A17.3 - Safety Code for Existing Elevators and Escalators.

· A17.4 - Guide for Emergency Personnel.

· A17.5 – Elevator and Escalator Electrical Equipment.

· A17.6 - Standard for elevator Suspension, Compensation, and Governors

· A17.7 – Performance Based Safety Code for Elevators and Escalators

· A18.1 - Safety Standard for Platform Lifts and Stairway Chairlifts

· ASME QEI-1 – Standard for the Qualification of Elevator Inspectors (QEI).

· NAEC CET-National Elevator Contractor Association (NAEC); Certified Elevator Technician (CET).

· National Fire Protection Association (NFPA)

· NFPA 13 – Standard for the Installation of Sprinkler Systems

· NFPA 70 – National Electric Code (NEC)

· NFPA 72 – National Fire Alarm and Signaling Code

· NFPA 101 – Life safety Code

· NFPA 252 – Fire Test of Door Assemblies

· Other Requirements

· Manufacturer’s Requirements.

· Occupational Safety and Health Administration (OSHA)

· Federal, State, County, and City laws, ordinances, and regulations.

3.2.1. If a conflict arises concerning requirements for inspection, testing, or maintenance, the most stringent requirement must apply, unless otherwise directed by this contract or the Contracting Officer (CO).

3.3. Post Award Meeting

3.3.1. Post-Award: The contractor must not commence performance of the tasks specified in the SOW until the CO or Contracting Officer Representative (COR) has conducted a meeting with the key stakeholders, or the contractor receives written notification from the CO that a post award meeting is waived.

3.4. Maintenance Control Program (MCP):

3.4.1. As part of the scheduled monthly preventive maintenance (PM), unscheduled maintenance services & repairs, and safety inspection and testing services, the contractor must create and maintain a Maintenance Control Program (MCP) that meets or exceeds the latest requirements of the Colorado Division of Oil and Public Safety (OPS), ASME 17.1, and the manufacturer’s requirements.

3.4.2. The MCP must include for each unit, a documented set of maintenance tasks, maintenance procedures, examinations, tests, that ensures the equipment is maintained in compliance with the latest version of ASME A17.1.

3.4.3. The MCP must specify the requirements for a Category 1 and Category 5 testing.

3.4.4. The MCP must reference the on-site equipment documentation needed to fulfill, and the on-site maintenance record documentation that record the completion of the maintenance and testing requirements specified in the MCP.

3.4.5. Contractor must inspect, test, calibrate, repair and service the equipment, as required by the MCP to prevent premature equipment failures and to extend equipment life. This service may be performed separate from or in conjunction with other service.

3.4.6. Contractor must provide a proposed MCP with the bid proposal, which will clearly specify each task contract personnel will be accomplishing during all PM visits. Upon award, this checklist will be prepared and sent to the VA Contracting Officer's Representative (COR). Paper copies of the MCP checklist will be maintained at the facility in an area accessible to and agreed upon by the contractor and VA COR, or remote access to cloud based MCP must be provided.

3.4.7. Where maintenance tasks, maintenance procedures, or examinations or tests have been revised by ASME A17.1, section 8.6, the MCP must also be revised.

3.5. Remote Monitoring Service: Contractor must be permitted, but not required, to install remote-monitoring devices on elevators to collect elevator signal outputs (i.e., cycle counters, event counters, etc.) in order to assist with maintenance and repairs. The contractor may utilize the VA’s public WIFI service to communicate with the remote monitoring devices and the company’s server.

3.6. Contractor Technical Support: Contractor must provide technical support, including dispatching service for repair crews 24-hours per day, 365 days per year. If the reported problem is deemed an emergency, the response time must be within two (2) hours after notifying the contractor of the problem. This requirement must be interpreted to mean that; once the contractor is notified, the repair technician must be on-site, within the specified 2-hour timeframe, with proper tools, equipment, and parts as appropriate for the reported problem. This requirement must be maintained unless the VA agrees to a different response time at the time the initial problem is reported and prior to the time when the contractor is due. VA WCHCS normal business hours are Monday – Friday (excluding federal holidays) from 8:00am – 4:30pm. Outside of VA WCHCS’ normal business hours would be from 4:31pm – 7:59am.

3.7. Non-PM Unscheduled Maintenance Repair, Replacement, and Modification Parts Supply and Storage:

The Contractor must inform the COR immediately, if there are any elevator maintenance deficiencies identified during preventative maintenance or unscheduled maintenance troubleshooting services.

For any required repair or replacement parts identified during PMs, Inspections, or maintenance service call troubleshooting, the Contractor must provide a quote to include their supplier’s quote for unscheduled & emergency maintenance repair parts & services to the COR for review. Only the COR shall be authorized to approve the unscheduled & emergency maintenance quote if there are funds available from the annual unscheduled maintenance allowance, found in the Price/Cost Schedule. However, if there are not enough funds remaining on the annual allowance for maintenance parts during the period of performance, then only the CO is authorized to approve additional funds through a contract modification.

All replacement parts supplied must be new and are to be warranted against defects in material and workmanship for one (1) Year from the installation date. The Contractor shall maintain a clean and orderly work area at the end of each working day, ensuring the removal of all generated debris, trash, and waste materials, as necessary to leave the site in a presentable condition. The Contractor must confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR or Contracting Officer. The Contractor is prohibited from storing materials and equipment in other than approved areas. The Contractor must hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

3.8. Tagging: The contractor’s personnel must be required to “tag out” the elevators anytime they are closed/shutdown for service and/or repair. The contractor must make tags in accordance with the example provided. During repairs and maintenance, tags will be placed at each elevator opening and each floor affected by the shutdown.

3.9. Shutdowns: The contractor must provide a written request, at minimum, 48 hours in advance to obtain authorization to shutdown elevators for maintenance. This authorization must be requested by Contractor to VA COR or designee. During any elevator shutdown, the elevator must be tagged in accordance with the tagging requirements listed above.

3.10. Exclusions:

· Routine standard PM materials (parts, lubrication, etc.) and PM labor costs, and are not to be charged separately from the monthly PM services.

· Fuel and travel time costs are exempt from being invoiced against scheduled or unscheduled onsite maintenance service hours. Only the contractor’s technicians’ at the VA on-site hours would be billable against scheduled or unscheduled onsite maintenance service hours.

The following material and labor costs are excluded from the contract:

· Obsolete parts: If any part or component covered under this agreement cannot be safely repaired or is no longer stocked and readily available from either the original equipment manufacturer or an aftermarket source, that part or component must be considered obsolete.

· Cosmetic and ancillary components of the elevator system, including the finishing, repairing, or replacement of the cab enclosure, ceiling frames, panels, and/or fixtures, hoist way door panels, door frames, swing door hinges and closing devices, sills, car flooring, floor covering, lighting fixtures, ceiling light bulbs and tubes,

· Electrical or electronic systems that are not part of the elevator assembly, such as main line power switches, breaker(s), electrical feeders,

· below ground or unexposed hydraulic elevator system, including but not limited to, jack cylinder, piston, PVC or other protective material; below ground or unexposed piping, or alignment of elevator guide rails

· smoke and fire sensors, fire service reports

· communication systems outside of the elevator car, hoist way or control room

· entertainment devices

· security systems components outside of the controller

· Replacement or repair of Interior car lights, including bulbs and tubes, batteries for emergency lighting

· air conditioners, heaters, ventilation fans not installed on or in elevator equipment

· pit pumps

· Failures or damage caused from abuse, misuse, vandalism, negligence in connection with the use or operation of the equipment, power supply issues, fire, smoke, explosions, water damage, storms, wind, lightning, theft, or other reason or cause beyond the contractor’s control that affects the use or operation of the equipment

· Pre-Existing Conditions: Within 30 days of contract award, contractor must thoroughly inspect the equipment and may submit a list of any preexisting conditions to CO. Work associated with the pre-existing conditions will be exempt from contract requirements until the pre-existing issues are corrected by the VA. The VA may modify this contract to include repair of preexisting conditions or solicit a separate contract.

· Building structural and fire rating systems

· New construction, system modifications, or upgrades.

4. Mandatory Tasks and Deliverables

4.1. E-2 Elevator Alteration (Contract Line Item Number (CLIN): 0001, Base Year): The contractor must provide materials and labor to complete an alteration of Elevator E2, as listed in the Price/Cost Schedule. The alteration must include replacement of the proprietary controller and associated parts to a non-proprietary controller that is serviceable by ANY licensed and qualified elevator personnel. The alteration parts must include, but not limited to:

· Smartrise SRA- 3 board Controller Package, Magnetic M1000, VVVF Drive

· Smartrise - Emergency Rescue Device (ERD)

· Cat 6E Communication Cable

· Traveling Power Cable C4; 14awg, 18awg, 20awg shielded pair

· Smartrise Load Weighing Device

· Smart Connection Inspection Box; top of car.

· Door Operator Movfe GAL

· Miscellaneous parts, materials, and supplies required to complete the elevator alterations (Quantities and/or lengths must be field verified by the contractor that would meet the safety, regulatory, and full operational capabilities of each elevator system requirements)

4.2. S-3 Elevator Alteration (CLIN 1001, Option Year 1): The contractor must provide materials and labor to complete an alteration of Elevator S3, as listed in Price/Cost Schedule. The alteration must include replacement of the proprietary controller and associated parts to a non-proprietary controller that is serviceable by ANY licensed and qualified elevator personnel. The alteration parts must include, but not limited to:

· Smartrise SRA- 3 board Controller Package, Magnetic M1000, VVVF Drive

· Smartrise - Emergency Rescue Device (ERD)

· Cat 6E Communication Cable

· Traveling Power Cable C4; 14awg, 18awg, 20awg shielded pair

· Smartrise Load Weighing Device

· Smart Connection Inspection Box; top of car.

· Door Operator Movfe GAL

· Miscellaneous parts, materials, and supplies required to complete the elevator alterations (Quantities and/or lengths must be field verified by the contractor that would meet the safety, regulatory, and full operational capabilities of each elevator system requirements)

4.3. S-4 Elevator Alteration (CLIN 1002, Option Year 1): The contractor must provide materials and labor to complete an alteration of Elevator S4, as listed in Price/Cost Schedule. The alteration must include replacement of the proprietary controller and associated parts to a non-proprietary controller that is serviceable by ANY licensed and qualified elevator personnel. The alteration parts must include, but not limited to:

· Smartrise SRA- 3 board Controller Package, Magnetic M1000, VVVF Drive

· Smartrise - Emergency Rescue Device (ERD)

· Cat 6E Communication Cable

· Traveling Power Cable C4; 14awg, 18awg, 20awg shielded pair

· Smartrise Load Weighing Device

· Smart Connection Inspection Box; top of car.

· Door Operator Movfe GAL

· Miscellaneous parts, materials, and supplies required to complete the elevator alterations (Quantities and/or lengths must be field verified by the contractor that would meet the safety, regulatory, and full operational capabilities of each elevator system requirements)

4.4. E-1 Elevator Alteration (CLIN 2001, Option Year 2): The contractor must provide materials and labor to complete an alteration of Elevator E1, as listed in Price/Cost Schedule. The alteration must include replacement of the proprietary controller and associated parts to a non-proprietary controller that is serviceable by ANY licensed and qualified elevator personnel. The alteration parts must include, but not limited to:

· Smartrise SRA- 3 board Controller Package, Magnetic M1000, VVVF Drive

· Smartrise - Emergency Rescue Device (ERD)

· Cat 6E Communication Cable

· Traveling Power Cable C4; 14awg, 18awg, 20awg shielded pair

· Smartrise Load Weighing Device

· Smart Connection Inspection Box; top of car.

· Door Operator Movfe GAL

· Miscellaneous parts, materials, and supplies required to complete the elevator alterations (Quantities and/or lengths must be field verified by the contractor that would meet the safety, regulatory, and full operational capabilities of each elevator system requirements)

4.5. Preventative Maintenance (CLIN 0002-Base, CLIN 1003-OY1, CLIN 2002-OY2, CLIN 3001-OY3, CLIN 4001-OY4) Contractor must inspect, test, calibrate, repair and service the equipment, as specified by the MCP. This service may be performed separate from or in conjunction with other services. Maintenance services must be performed during normal business hours of Monday-Friday, 7:30am – 4:30pm (excluding federal holidays), except maintenance for elevator S5, which must be completed outside of normal business hours.

4.5.1. Expectations: Contractor must maintain the elevators and lift equipment listed in Appendix A in good operating condition throughout the term of the contract agreement, per the schedule defined in Price/Cost Schedule and the MCP.

4.5.2. All parts and materials used to repair and maintain the equipment must meet the minimum manufacturer’s requirements as approved replacements.

4.5.3. All parts and materials used must carry a minimum of a one (1) year full replacement warranty.

4.6. After Business Hours Emergency Service Work Labor Hours (CLIN 0003-Base, CLIN 1004-OY1, CLIN 2003-OY2, CLIN 3002-OY3, CLIN 4002-OY4): Contractor must itemize either CLINs 0003, 1004, 2003, 3002, or 4002 in their invoice for approved hours used for repairs before or after normal working hours (Normal working hours: Monday-Friday, 7:30am – 4:30pm (excluding federal holidays)) that must be pre-authorized by the CO or COR. All work performed before or after normal working hours must be considered.

4.7. Category 1 (CAT 1) and Category 5 (CAT 5) Testing: Contractor must test all equipment listed in Appendix A, in accordance with the CAT1 and CAT5 testing requirements outlined in the MCP. The contractor must provide all labor, supplies, load weights, professional expertise, and supervision necessary to perform the periodic testing.

4.7.1. CAT 1 Testing (CLIN 0004-Base, CLIN 1005-OY1, CLIN 2003-OY2, CLIN 4003-OY4): The contractor must complete CAT1 testing in compliance with the latest version of ASME 17.1 and the MCP. Testing must include the following items (if applicable), but not limited to:

· Oil Buffers

· Car and Counterweight Safeties

· Governors

· Slack Rope Devices and Stop Motion Switch on Winding Drum Machines.

· Normal and Final Terminal Stopping Devices

· Firefighter Emergency Operation

· Emergency or Standby Power Operation

· Power Operation of the Door System

· Broken Rope, Tape, or Chain Switch

· Functional Safety of Safety Integrity Level Rated Devices

· Ascending Car Overspeed Protection and Unintended Car Movement Devices, and Emergency Brake

· Traction Loss Detection Means

· Broken Suspension-Member and Residual-Strength Detection Means

· Occupant Evacuation Operation

· Emergency Communications

· Means to Restrict Hoistway or Car Door Opening

· Earthquake Operation

· Door Reopening Devices

4.7.2. CAT 5 Testing (CLIN 3003-OY3): The Contractor must complete CAT5 testing in compliance with the latest version of ASME 17.1 and the MCP. All testing during the CAT5 testing must be a full load testing and must be witnessed by a third-party, independent, certified Qualified Elevator Inspector (QEI). Testing must include the following items (if applicable), but not limited to:

· Oil Buffers

· Car and Counterweight Safeties

· Governors

· Driving-Machine Brakes

· Emergency Terminal Stopping and Speed-Limiting Devices

· Power Opening of Doors

· Leveling Zone and Leveling Speed

· Inner landing Zone

· Braking System, Traction, and Traction Limits

· Emergency Brake

· Nonmetallic Drive Sheave Grooved Surfaces

· Seismic Devices

· Executable Software Verification

· System to monitor and Prevent Automatic operation of Passenger and Freight Elevators with Faulty Door Contact Circuits.

4.8. Normal Business Hours Emergency Service Work Labor Hours (CLIN 0006-Base, CLIN 1007-OY1, CLIN 2006-OY2, CLIN 3005-OY3, CLIN 4005-OY4): Contractor must itemize either CLINs 0006, 1007, 2006, 3005, or 4005 in their invoice for approved hours used for repairs during normal working hours (Normal working hours: Monday-Friday, 7:30am – 4:30pm (excluding federal holidays)) that must be pre-authorized by the CO or COR. All work performed during normal working hours must be considered.

5. Invoicing: Failure to provide and update the MCP service report will be considered incomplete and will result in non-payment for services rendered. Payment will be reinstated upon completion of the MCP service report.

6. Period of Performance. The period of performance must be one (1) base year and four (4) option years. The following dates proposed for this contract are:

· Base Year - 5/14/2025 - 5/13/2026

· Option Year 1 - 5/14/2026 - 5/13/2027

· Option Year 2 - 5/14/2027 - 5/13/2028

· Option Year 3 - 5/14/2028 - 5/13/2029

· Option Year 4 - 5/14/2029 - 5/13/2030

There are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed holidays by the Federal government during this contract period must also be observed.

Under current definitions, five (5) holidays are set by date:

If any of the above falls on a Saturday, then Friday must be observed as a holiday. Similarly, if one falls on a Sunday, then Monday must be observed as a holiday.

The other six (6) holidays are set by a day of the week and month:

7. Place of Performance. The service work must take place at:

WCHCS

2121 North Ave.

Grand Junction, 81501 Buildings: 1, 5, 13, 44.

7.1. Upon arrival at the facility, the contractor and contractor’s personnel must report to the engineering office (Building 8) and sign-in using VA established procedures. The contractor and contractor’s personnel must sign out at Building 8 prior to leaving the station for the day.

8. Key Personnel. Certain skilled or certified professionals and/or technical personnel are essential for accomplishing the work to be performed.

8.1. All maintenance and repair of the equipment must be conducted by a Certified Elevator Technician (CET). The contractor must provide the CO and COR with proof of valid certification for the CET.

8.2. All CAT 5 and alteration testing must be witnessed by an independent, 3rd party QEI, certified by ASME and licenses by the Colorado OPS. The contractor must provide the proof of valid certificates licenses for the QEI prior to witnessing any tests. An electronic version of the certificates is preferred.

8.3. The CO shall notify the Contractor and request immediate removal of any personnel assigned to the task order by the Contractor that are deemed to have a conflict of interest with the government or if the performance is deemed to be unsatisfactory. The reason for removal must be documented and replacement personnel must be identified within three business days of the notification. Employment and staffing difficulties must not be justification for failure to meet established schedules.

8.4. The Contractor must be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this contract. The Contractor’s management responsibilities must include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the Requirements contained in the statement of work.

9. Contractor Qualifications

9.1. Staff Qualifications.

9.1.1. All contractor personnel assigned to service the equipment must have completed a 10-hour OSHA safety course. Certificates of completion must be provided to the CO/COR upon request.

9.1.2. The Contractor and key personnel authorized to complete the maintenance and testing defined in the scope of work, must provide the CO a copy of a valid Certified Elevator Technician Certification (CET); issued by ASME during bid submittal.

9.1.3. The Contractor must provide the CO a copy of a valid ASME-QEI certification and a valid OPS license for the contractor who will be witnessing the CAT 5 and Alteration testing during this contract.

9.2. Permits, Licenses, and Insurance:

9.2.1. Contractor must have and maintain a current license from the Colorado Oil and Public Safety through the duration of this contract. The Contractor must be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman’s Compensatory Liability Insurance, property liability insurance etc., prior to the commencement of work. The contractor must provide the CO copies of these required documents with his/her proposal or at other times where the COR deems necessary for the duration of this contract project.

10. Type of Contract. The Government intends to award a Firm-Fixed-Price contract, in accordance with Federal Acquisition Regulation (FAR) Subpart 16.202-2. The proposals will be judged based on the best value to the government. Each proposal must include: a cost break down for each contract line item (CLIN) listed in Price/Cost Schedule, a proposed Maintenance Control Program inspection sheet/checklist, a copy of current license from Colorado OPS, and a short narrative (1 page maximum) describing how your company will be able to meet contract requirements in sections 4.3, 4.7, and 4.9.

11. Changes to the SOW. Any changes to this SOW must be authorized and approved only through written correspondence from the Contracting Officer (CO). A copy of each change must be kept in a project folder along with all other products of the project. Costs incurred by the contractor for work performed outside the scope of the contact without the prior written authorization from the CO is not the responsibility of the VA and those costs shall be borne by the contractor.

12. Government and Contractor Responsibilities.

12.1. Contractor Responsibility:

12.1.1. The Contractor must ensure Contracted employees providing work on this contract are fully trained and completely competent to perform the required work. All contractor personnel/technicians must have and maintain a current license issued by the Colorado OPS. All contractor personnel/technicians will have successfully completed service and training from the manufacturer or a manufacturer accredited school and will have acquired a minimum of three (3) years’ experience on the equipment to be maintained. A list of contractor personnel and proof of this accomplished training will be provided to the CO prior to award of a contract, and upon change in contractor personnel during the awarded contract. This documentation will be provided and approved of prior to the performance of any maintenance and/or repairs under this contractor by contractor personnel.

12.1.2. No unqualified employee(s) will be allowed to perform maintenance and/or repair of any equipment under this contract. Technician trainees or other unqualified individuals may assist or observe only, under the direct Supervision of a qualified Contractor official. However, such staff will not be allowed to do so if their presence delays the progress of the work to be accomplished. The Government will NOT pay for unqualified individuals or technician trainees present.

12.1.3. Should the need arise for contractor personnel to provide maintenance and/or repair on government owned equipment who have not been reapproved, the contractor will email a copy of the above required documentation to the CO and COR prior to the performance of any work.

12.1.4. The contractor must comply with all policies and procedures of the Medical Center which comply with HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12. The contractor or contractor’s supervisor must submit to a SAC (Special Agency Check) which must include but not be limited to personal finger printing. All contractor’s personnel must receive a temporary visitor’s identification badge that must always be worn where visible while on the premises of the Medical Center.

12.1.5. Contractor’s vehicles must only park in areas approved by the COR. Contractor’s personnel are not allowed to park throughout the Medical Center.

12.1.6. The Contractor must be responsible to ensure that his/her employees (including contractor’s consultants, subcontractors, etc.) are aware of all the terms and conditions regarding their performance and conduct during the performance period of this contract.

12.1.7. Possession of weapons is prohibited. Enclosed containers, including tool kits, must be subject to search. Violations of VA regulations may result in citation/summons answerable in the United States (Federal) District Court, or another appropriate agency jurisdiction.

12.1.8. The contractor must provide the COR with a pertinent emergency telephone numbers to summons assistance in the event of an emergency. At least one of the emergency telephone numbers must be manned twenty-four (24) hours per day. This information must be provided to the COR in writing.

12.2. Government Responsibility:

12.2.1. Keys to machine equipment and elevator machine rooms must be assigned to the contractor for the duration of the contract. Facilities Management Service must issue the required keys.

12.2.2. The Government will not provide the Contractor with any furnishings, fuel storage, equipment, materials, or telephones.

12.2.3. Notification of Non-Compliance: The COR will notify the Contractor of any detected non-compliance with the foregoing requirements. The Contractor must take corrective action within 48 hours after receipt of such notice. Such notice, when delivered to the Contractor at the work site, must be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the CO may issue an order ceasing all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such cessation direction must be made the subject of claim for extension of time for excess costs or damages by the Contractor.

12.2.4. The VA shall provide to the contractor’s authorized personnel, access to the equipment and adequate working space during the periods which the contractor has scheduled with the WCHCS to perform service.

12.2.5. The VA shall operate the equipment in the environment for which it is intended as it relates to temperature and humidity as required by manufacturer’s specifications.

13. Safety and Environmental Protection:

13.1. General Protection:

13.1.1. The Contractor must be responsible to ensure all work must be done in a manner that safeguards all visitors, employees, and public. The Contractor must be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the contractor and his/her employees must have a clear understanding of, and be sensitive to, such matters as patient privacy, environmental issues (ex. ground water contamination, air quality, etc.) and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

13.1.2. Matters related to safety, and any actions of the Contractor must meet all safety requirements, Department of Veterans Affairs, OSHA, and the State. The facility requires approved permits before performing any hot (thermal) work, energized electrical work, work with infection risks, or work with life/safety risks. Contact the COR if for a determination if there is any chance that work may require a permit. It is incumbent upon the Contractor to be familiar with these requirements. All hazardous materials must be handled, stored and used in accordance with applicable NFPA, OSHA, and EPA standards appropriate for each material. An inventory of hazardous materials will be completed quarterly, and a copy will be available on site for COR review.

13.1.3. The contractor must submit Safety Data Sheets for all chemical materials used for maintenance/inspection and maintain the SDS list during the performance period of the contract. The Contractor must be responsible for assuring contractor’s personnel conformance with the requirements of the storage, usage, cleanup, personnel protective equipment defined in the SDS.

13.1.4. The Contractor must contain, clean up, and report all spills on Government property in a manner that complies with all applicable Federal, State, and Local laws and regulations or otherwise stated herein, and the installation spill control plan at no cost to the Government.

13.1.5. Adequate warning devices, barricades, or other necessary precautions must be provided by the Contractor at all work sites to eliminate hazards and for the protection, safety, and warning of all public visitors, pedestrians and Medical Center employees within the area.

13.1.6. The Contractor must use approved lock-out/tag-out procedures and devices when disabling elevator or conveyance equipment for maintenance or service.

13.2. Fire Safety:

13.2.1. Applicable Publications: Publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

1) National Fire Protection Association (NFPA):

13.2.2. Establish and maintain a fire protection program in accordance with 29 CFR 1926.

13.2.3. Do not block exits for occupied buildings, including paths from exits to roads. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

13.2.4. No flammable and combustible liquids must be stored within the Medical Center property. Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

13.2.5. Smoking is prohibited in all interior and exterior areas of the facility.

14. Formal Acceptance or Rejection of Deliverables.

14.1. When the Contractor has submitted the formal reports described in the tasks above, the VA shall have five business days from the date of the submitting email to review the reports and provide feedback. The contractor must have 3 business days to incorporate comments from the date of the return email.

14.2. When inspection is provided in-person on site, the Contractor must provide a written inspection report. The report must include name of contractor and contract number; name and qualifications of contractor personnel who performed the work; ID of equipment serviced; detailed description of service performed; labor and travel hours; parts with part numbers) used. The VA shall have 3 business days to review the email and provide feedback and comments. The contractor must have 3 business days to incorporate comments. Invoices will be refused if they include work for which a written service report was not provided.

15. Quality Standards for Deliverables - Performance Measures:

15.1. The contractor must schedule inspection visits with the COR at least 15 calendar days prior to the commencement of services.

15.2. The Field Service personnel arrive on site as scheduled and sign in and out in with the Engineering Office (Building 8).

15.3. Contractor must complete and deliver field service reports in accordance with the requirements of the SOW.

15.4. If for any reason, any deliverable cannot be achieved on-time according to the schedule of the contract, the contractor must provide a written explanation to the Contracting Officer’s Representative (COR) within three days after the failure. This written transmittal must include a timeline of when the work must be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the reliability of the equipment and system. The COR shall review the facts and issue a response in accordance with the contract terms and conditions. Unless otherwise specified an electronic copy must be sent to the designated COR.

16. Security – Privacy Requirements

16.1. The A&A requirements do not apply, and a Security Accreditation Package is not required.

Appendix A: Elevator and Lift Equipment List Elevator and Lift Equipment Information

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Alteration of elevator E-2 includes: materials, components, and supplies to include installation labor along with inspection following completion of alteration in accordance with the statement of work.

Contract Period: Base POP Begin: 05-14-2025 POP End: 05-13-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Monthly elevator scheduled preventative maintenance (PM) in accordance with the statement of work.

POP Begin: 05-14-2025 POP End: 05-13-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Emergency unscheduled maintenance elevator repair onsite labor hours performed during outside normal business hours (outside of the scheduled monthly PMs) in accordance with the statement of work.

POP Begin: 05-14-2025 POP End: 05-13-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Annual category 1 (CAT 1) elevator inspection and testing services in accordance with the statement of work.

POP Begin: 05-14-2025 POP End: 05-13-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Annual allowance of elevator maintenance repair or replacement parts in accordance with the statement of work.

POP Begin: 05-14-2025 POP End: 05-13-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Emergency unscheduled elevator repair labor hours performed during normal business hours (outside of the scheduled monthly PMs) in accordance with the statement of work.

POP Begin: 05-14-2025 POP End: 05-13-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Base Year Total: $_________________

Alteration of elevator S-3 includes: materials, components, and supplies to include installation labor along with inspection following completion of alteration in accordance with the statement of work.

Contract Period: Option 1 POP Begin: 05-14-2026 POP End: 05-13-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Alteration of elevator S-4 includes: materials, components, and supplies to include installation labor along with inspection following completion of alteration in accordance with the statement of work.

POP Begin: 05-14-2026 POP End: 05-13-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Monthly elevator scheduled preventative maintenance (PM) in accordance with the statement of work.

POP Begin: 05-14-2026 POP End: 05-13-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Emergency unscheduled maintenance elevator repair onsite labor hours performed during outside normal business hours (outside of the scheduled monthly PMs) in accordance with the statement of work.

POP Begin: 05-14-2026 POP End: 05-13-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Annual category 1 (CAT 1) elevator inspection and testing services in accordance with the statement of work.

POP Begin: 05-14-2026 POP End: 05-13-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J039 - Maintenance, Repair, and Rebuilding of Equipment - Materials Handling Equipment

Annual allowance of elevator maintenance repair or…