RFQ_32601-26-2_12.1.25_V2.pdf
PDF 173 KB Posted
- Attached to
- Weather Radar Equipment and Service - UPDATED
- Solicitation number
- RFQ 32601-26-2
- Issued by
- Sullivan County, Tennessee
About this file
This Request for Quotes (RFQ) is issued by the Tennessee Department of Tourist Development seeking weather radar equipment and services for 16 welcome center locations across multiple interstate corridors throughout the state. The procurement requires vendors to provide 12-month access to complete weather center systems at specific locations along I-24, I-65, I-75, I-40, I-155, I-81, I-26, and I-55, with line items covering individual welcome centers and additional services for custom engineering/programming and emergency message programming. The RFQ includes 16 line items for monthly access to complete weather systems, one line item for 24 hours of custom engineering/programming services, and one line item for programming and scrolling emergency messaging across 24 locations. Quotes must be submitted electronically to Kelly Johns, Procurement Director, at Kelly.Johns@tn.gov by December 10, 2025, at 2:00 p.m. CST. The state will award a single contract covering all line items for a 12-month service period beginning upon contract execution.
Vendors must provide unit pricing for each line item and submit quotes on the provided form with a statement of willingness to furnish all goods and services listed. Bidders are required to submit a Department of Revenue Sales Use and Tax Certificate and Certificate of Insurance as part of their bid package, and must obtain an Edison Supplier Number. The quote validity period should be specified by the respondent (30, 60, 90 days, or N/A). The vendor shall be responsible for all equipment maintenance, repairs, software upgrades, and equipment removal at contract conclusion at no additional cost to the state. Billing will occur monthly with a single invoice listing each welcome center location as a separate line item. The solicitation does not identify specific set-asides for disadvantaged enterprises, and no contract value or funding source is specified in the RFQ document.
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Text version
09.18.25 LPA
S T A T E O F T E N N E S S E E
Department of Tourist Development
Small and Informal Purchases – Request for Quotes
Date: December 1, 2025 Reference Number: 32601-26-2
Please complete the information below and send this Request for Quotes to:
Kelly Johns| Procurement Director Tennessee Tower, 13th Floor 312 Rosa L. Parks Ave., Nashville, TN 37243 Kelly.Johns@tn.gov | o. (615) 306-3313
Please use the attached specifications and draft pro forma contract, which outlines the scope of work, to prepare your bid for the line items listed below and return this document by email Kelly.Johns@tn.gov by December 10, 2025, 2:00 p.m. CST
Please provide a quote for the following line(s) and return this document by email:
Line Qty.
Unit of Measure
(UOM)
Description Unit Price
Per Line
Total Line Amount
(QTY x UOM)
1 12 MO Access To Complete Weather Center System, I-24 Marion County Welcome Center, Westbound
2 12 MO Access To Complete Weather Center System, I-24 Hamilton County Welcome Center, Eastbound
3 12 MO Access To Complete Weather Center System, I-65 Robertson County Welcome Center, Southbound
4 12 MO Access To Complete Weather Center System, I-75 Hamilton County Welcome Center, Northbound mailto:Kelly.Johns@tn.gov
5 12 MO Access To Complete Weather Center System, I-75 Campbell County Welcome Center, Southbound
6 12 MO Access To Complete Weather Center System, I-40 Cocke County Welcome Center, Westbound
7 12 MO Access To Complete Weather Center System, I-40 Shelby County Welcome Center, Eastbound
8 12 MO Access To Complete Weather Center System, I-155 Dyer County Welcome Center, Eastbound
9 12 MO Access To Complete Weather Center System, I-24 Montgomery County Welcome Center, Eastbound
10 12 MO Access To Complete Weather Center System, I-65 Giles County Welcome Center, Northbound
11 12 MO Access To Complete Weather Center System, I-40 Smith County Welcome Center, East & Westbound
12 12 MO Access To Complete Weather Center System, I-81 Sullivan County Welcome Center, Southbound
13 12 MO Access To Complete Weather Center System, I-26 Unicoi County Welcome Center, East & Westbound
14 12 MO Access To Complete Weather Center System, Sullivan County, 5, I-26 Westbound
15 12 MO
Access To Complete Weather Center System, I-55 Mile Marker (3) Shelby County Welcome Center, Northbound.
16 12 MO
Access To Complete Weather Center System, I-40 Mile Marker (44) Haywood County Welcome Center, Westbound.
17 24 HR
Custom engineering/programming for weather service
18 24 EA
Programming and Scrolling Emergency Message
Total Quote Amount
The State will award a single contract for all line items
I (We) propose to furnish and deliver any and all of the goods and/or services named in this Request for Quotes, and for which I (we) have set prices in my (our) offering.
1. Company Name and Address: _____________________________________________________
2. Edison Supplier Number: ________________________________________________________
3. Print Contact Person Name: ______________________________________________________
4. Title: ________________________________________________________________________
5. Phone Number: ________________________________________________________________
6. Email Address: _________________________________________________________________
7. Date: ________________________________________________________________________
8. Number of days the quote is valid: (please circle) 30 – 60 – 90 – N/A
9. Please attach proof of Department of Revenue Sales Use and Tax Certificate (please circle) Yes or No.
10. Please attach Certificate of Insurance (please circle) Yes or No.
Signature of Respondent:
Thank You!
See attached draft pro forma contract (do not sign as part of your bid) and specifications
File details come from the government source that posted it. Updated .