0_Weather_Radar_Specifications_11_12_25.pdf
PDF 92 KB Posted
- Attached to
- Weather Radar Equipment and Service - UPDATED
- Solicitation number
- RFQ 32601-26-2
- Issued by
- Sullivan County, Tennessee
About this file
This is a specifications document for weather radar equipment and services issued by the Tennessee Department of Tourist Development (TDOT) for installation and maintenance at sixteen (16) welcome center locations across Tennessee's interstate corridors. The vendor shall provide, install, and maintain 21- to 32-inch LED flat-screen high-definition monitors with 1080P resolution and internet access capabilities at all locations. The system must display scrolling content including TDOT travel weather, current U.S. conditions and temperatures, Southeastern U.S. radar coverage, severe weather outlooks, and tourism promotions cycling at ten-second intervals with thirty-second intervals for promotional displays. The procurement covers a 12-month service period with quotes due by November 21, 2025, at 2:00 p.m. CST. The welcome centers are distributed across Sullivan, Unicoi, Cocke, Campbell, Hamilton, Marion, Smith, Robertson, Giles, Montgomery, Dyer, Shelby, and Haywood counties along multiple interstate corridors (I-81, I-26, I-40, I-75, I-24, I-65, I-155, and I-55).
The vendor shall provide all maintenance, repairs, software upgrades, labor, and travel at no additional expense to the state, with a 24-hour response requirement for service calls. Toll-free technical support must be available during normal business hours of 7:00 a.m. to 4:00 p.m. Central Standard Time, excluding legal holidays. Billing shall occur monthly on a single invoice with each welcome center listed as a separate line item. Bidders must submit a Department of Revenue Sales Use and Tax Certificate, Certificate of Insurance, and obtain an Edison Supplier Number. The vendor is responsible for equipment removal at contract conclusion. The state reserves the right to suspend service at locations undergoing renovation or closure with thirty days' written notice and may add new service locations if additional welcome centers are constructed. No contract value is specified in the specifications document.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ_32601-26-2_12.1.25_V2.pdf | ||
| 0_Request_for_Quotes_32601-26-2_11_12_25.pdf | ||
| 0_Weather_Radar_Specifications_11_12_25.pdf |
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Text version
Weather Radar Equipment and Service
SPECIFICATIONS
EQUIPMENT PROVIDED:
VENDOR SHALL PROVIDE, INSTALL, AND MAINTAIN ALL EQUIPMENT LISTED TO ALL SIXTEEN (16)
WELCOME CENTERS LISTED.
COLOR MONITOR, 21" MINIMUM UP TO 32” PENDING ALLOWABLE DIMENSIONS ,LED, FLAT SCREEN, HIGH DEFINITION, 1080P HD SHALL BE INSTALLED AT WELCOME CENTERS AND AT ALL WELCOME
CENTERS, INTERNET ACCESS
CENTRAL PROCESSING UNIT SOFTWARE
VENDOR SHALL PROVIDE ALL EQUIPMENT AND ACCESSORIES TO PROVIDE THE
FOLLOWING SERVICES AND FEATURES FOR ALL LOCATIONS:
DISPLAYS SHALL PROVIDE THIS SCROLLING SCREEN SAVER AS DIRECTED BY THE STATE WHICH MAY
INCLUDE THE FOLLOWING:
TDOT TRAVEL WEATHER @ 10 SECONDS
CURRENT U.S. CONDITIONS@ 10 SECONDS
CURRENT U.S. TEMPERATURES @ 10 SECONDS
SOUTHEASTERN U.S. RADAR (OR SCREEN THAT INCLUDES TENNESSEE) @ 10 SECONDS
SEVERE WEATHER OUTLOOK @ 10 SECONDS
TOURISM PROMO AS REVISED @ 30 SECONDS
MAINTENANCE/TECHNICAL SUPPORT:
VENDOR SHALL MAINTAIN ALL EQUIPMENT AND SERVICES AT NO ADDITIONAL
EXPENSE TO THE STATE. PRICE TO INCLUDE ALL REPAIRS, REPLACEMENTS,
SOFTWARE UPGRADES, LABOR, TRAVEL OR ANY OTHER EXPENSE INCURRED BY THE
VENDOR.
VENDOR SHALL RESPOND TO ALL SERVICE CALLS WITHIN 24 HOURS OF AGENCY
NOTIFICATION.
TECHNICAL SUPPORT:
VENDOR TO PROVIDE TOLL-FREE SUPPORT SERVIE DURING NORMAL BUSINESS
HOURS OF 7:00 AM TO 4:00 PM CENTRAL STANDARD TIME, EXCLUDING LEGAL
HOLIDAYS.
THE STATE RESERVES THE RIGHT TO SUSPEND SERVICE AT ANY WELCOME CENTER LOCATION IN THE EVENT THAT THE LOCATION IS CLOSED/RENOVATION/ RECONSTRUCTION. THE STATE WILL BE
RESPONSIBLE FOR STORAGE OF ALL VENDOR EQUIPMENT. HOWEVER, THE VENDOR SHALL BE
REPSONSIBLE FOR REMOVING ALL VENDOR EQUIPMENT. THE STATE WILL GIVE A 30-DAY WRITTEN
NOTIFICATION TO THE VENDOR OF THE IMPENDING SUSPENSION. IF
CLOSED/RENOVATION/RECONSTRUCTION, THE STATE WILL NOT INCUR ANY CHARGES FROM THE
VENDOR. THE STATE ALSO RESERVES THE RIGHT TO ADD SERVICE IF A NEW WELCOME CENTER
LOCATION IS CONSTRUCTED.
WELCOME CENTERS:
SERVICE LOCATIONS: SULLIVAN COUNTY, I-81 SOUTHBOUND, MILE MARKER 75.3
UNICOI COUNTY, I-26, EXIT 46 – 9 MILES WEST OF NORTH CAROLINA STATE LINE
COCKE COUNTY, I-40 WESTBOUND, MILE MARKER 446.0
CAMPBELL COUNTY, I-75 SOUTHBOUND, MILE MARKER 161.0
HAMILTON COUNTY, I-75 NORTHBOUND, MILE MARKER 0.7
HAMILTON COUNTY, I-24 EASTBOUND, MILE MARKER 171.8
MARION COUNTY, I-24 WESTBOUND, MILE MARKER 160.0
SMITH COUNTY, I-40 EASTBOUND/WESTBOUND, MILE MARKER 267.0
ROBERTSON COUNTY, I-65 SOUTHBOUND, MILE MARKER 121.0
GILES COUNTY, I-65 NORTHBOUND, MILE MARKER 3.0
MONTGOMERY COUNTY, I-24 EASTBOUND, MILE MARKER 0.40
DYER COUNTY, I-155 EASTBOUND, MILE MARKER 8.7
SHELBY COUNTY, I-40 EASTBOUND, MILE MARKER 0.30
SHELBY COUNTY, I-55 NORTHBOUND, MILE MARKER 3.10
HAYWOOD COUNTY, I-40 WESTBOUND, MILE MARKER 44.0
SULLIVAN COUNTY, I-26 EASTBOUND/WESTBOUND, MILE MARKER 5.0
CONTACT: Pete Rosenboro
TENNESSEE DEPARTMENT OF TOURIST DEVELOPMENT
615-741-9035
CUSTOM ENGINEERING AND/OR PROGRAMMING SERVICES WHICH CAN BE INCORPORATED AND/OR
ADDED TO THE SYSTEM TO ADAPT TO NEW AND OR EVOLVING TECHNOLOGIES.
EMERGENCY SCROLLING MESSAGES ON ALL SYSTEMS. EMERGENCY MESSAGE IS TO BE SCROLLED AT
THE BOTTOM OF THE MONITORS UNTIL THE EMERGENCY EVENT IS OVER.
BILLING INSTRUCTIONS:
TDTD IS TO BE BILLED MONTHLY. ALL LOCATIONS SHOULD BE LISTED ON A SINGLE INVOICE; HOWEVER, EACH LOCATION SHOULD BE LISTED AS A SEPARATE LINE ITEM CORRESPONDING TO THE CONTRACT
LINE ITEMS. INVOICE SHOULD BE SENT TO:
Pete Rosenboro | Assistant Commissioner Tennessee Department of Tourist Development Wm. Snodgrass/Tennessee Tower, 13th Floor 312 Rosa L. Parks Ave., Nashville, TN 37243 pete.rosenboro@tn.gov | c: 615-741-9035
*Vendor is responsible for removal of equipment at the end of contract* mailto:pete.rosenboro@tn.gov
| SPECIFICATIONS |
| WELCOME CENTERS: |
| BILLING INSTRUCTIONS: |
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