0_Weather_Radar_Specifications_11_12_25.pdf
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- Attached to
- Weather Radar Equipment and Service - UPDATED
- Solicitation number
- RFQ 32601-26-2
- Issued by
- Sullivan County, Tennessee
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Weather Radar Equipment and Service - Specifications
This specification document outlines requirements for the Tennessee Department of Tourist Development (TDTD) to procure weather radar equipment and services for sixteen welcome centers across Tennessee. The vendor shall provide, install, and maintain all equipment at these locations, including 21- to 32-inch LED flat-screen high-definition monitors with 1080P resolution and internet access capability. The displays must provide a scrolling screen saver featuring TDOT travel weather, current U.S. conditions and temperatures, Southeastern U.S. radar (including Tennessee coverage), severe weather outlook, and tourism promotions on ten-second cycles with thirty-second intervals for promotional content. The system must also support custom engineering, programming services, and emergency scrolling message capabilities. The vendor must service all sixteen locations listed, which span across multiple Interstate corridors including I-81, I-26, I-40, I-75, I-24, I-65, I-155, and I-55 at designated mile markers throughout the state. No specific contract term, renewal options, response dates, or bidder conference information is provided in this specifications document.
The vendor shall maintain all equipment and services at no additional expense to the state, with pricing to include all repairs, replacements, software upgrades, labor, and travel costs. The vendor must respond to service calls within twenty-four hours of agency notification and provide toll-free technical support during normal business hours of 7:00 AM to 4:00 PM Central Standard Time, excluding legal holidays. Billing shall occur monthly with all locations on a single invoice, with each location listed as a separate line item. The state reserves the right to suspend service at any welcome center during closure, renovation, or reconstruction with thirty days' written notice, during which the state will incur no charges. The state also retains the right to add service if new welcome center locations are constructed. The vendor is responsible for equipment removal at contract end, and invoices should be directed to Pete Rosenboro, Assistant Commissioner of the Tennessee Department of Tourist Development, at the Nashville office address provided.
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Other files
| File | Type | Posted |
|---|---|---|
| 0_Weather_Radar_Specifications_11_12_25.pdf | ||
| RFQ_32601-26-2_12.1.25_V2.pdf | ||
| 0_Request_for_Quotes_32601-26-2_11_12_25.pdf |
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Text version
Weather Radar Equipment and Service
SPECIFICATIONS
EQUIPMENT PROVIDED:
VENDOR SHALL PROVIDE, INSTALL, AND MAINTAIN ALL EQUIPMENT LISTED TO ALL SIXTEEN (16)
WELCOME CENTERS LISTED.
COLOR MONITOR, 21" MINIMUM UP TO 32” PENDING ALLOWABLE DIMENSIONS ,LED, FLAT SCREEN, HIGH DEFINITION, 1080P HD SHALL BE INSTALLED AT WELCOME CENTERS AND AT ALL WELCOME
CENTERS, INTERNET ACCESS
CENTRAL PROCESSING UNIT SOFTWARE
VENDOR SHALL PROVIDE ALL EQUIPMENT AND ACCESSORIES TO PROVIDE THE
FOLLOWING SERVICES AND FEATURES FOR ALL LOCATIONS:
DISPLAYS SHALL PROVIDE THIS SCROLLING SCREEN SAVER AS DIRECTED BY THE STATE WHICH MAY
INCLUDE THE FOLLOWING:
TDOT TRAVEL WEATHER @ 10 SECONDS
CURRENT U.S. CONDITIONS@ 10 SECONDS
CURRENT U.S. TEMPERATURES @ 10 SECONDS
SOUTHEASTERN U.S. RADAR (OR SCREEN THAT INCLUDES TENNESSEE) @ 10 SECONDS
SEVERE WEATHER OUTLOOK @ 10 SECONDS
TOURISM PROMO AS REVISED @ 30 SECONDS
MAINTENANCE/TECHNICAL SUPPORT:
VENDOR SHALL MAINTAIN ALL EQUIPMENT AND SERVICES AT NO ADDITIONAL
EXPENSE TO THE STATE. PRICE TO INCLUDE ALL REPAIRS, REPLACEMENTS,
SOFTWARE UPGRADES, LABOR, TRAVEL OR ANY OTHER EXPENSE INCURRED BY THE
VENDOR.
VENDOR SHALL RESPOND TO ALL SERVICE CALLS WITHIN 24 HOURS OF AGENCY
NOTIFICATION.
TECHNICAL SUPPORT:
VENDOR TO PROVIDE TOLL-FREE SUPPORT SERVIE DURING NORMAL BUSINESS
HOURS OF 7:00 AM TO 4:00 PM CENTRAL STANDARD TIME, EXCLUDING LEGAL
HOLIDAYS.
THE STATE RESERVES THE RIGHT TO SUSPEND SERVICE AT ANY WELCOME CENTER LOCATION IN THE EVENT THAT THE LOCATION IS CLOSED/RENOVATION/ RECONSTRUCTION. THE STATE WILL BE
RESPONSIBLE FOR STORAGE OF ALL VENDOR EQUIPMENT. HOWEVER, THE VENDOR SHALL BE
REPSONSIBLE FOR REMOVING ALL VENDOR EQUIPMENT. THE STATE WILL GIVE A 30-DAY WRITTEN
NOTIFICATION TO THE VENDOR OF THE IMPENDING SUSPENSION. IF
CLOSED/RENOVATION/RECONSTRUCTION, THE STATE WILL NOT INCUR ANY CHARGES FROM THE
VENDOR. THE STATE ALSO RESERVES THE RIGHT TO ADD SERVICE IF A NEW WELCOME CENTER
LOCATION IS CONSTRUCTED.
WELCOME CENTERS:
SERVICE LOCATIONS: SULLIVAN COUNTY, I-81 SOUTHBOUND, MILE MARKER 75.3
UNICOI COUNTY, I-26, EXIT 46 – 9 MILES WEST OF NORTH CAROLINA STATE LINE
COCKE COUNTY, I-40 WESTBOUND, MILE MARKER 446.0
CAMPBELL COUNTY, I-75 SOUTHBOUND, MILE MARKER 161.0
HAMILTON COUNTY, I-75 NORTHBOUND, MILE MARKER 0.7
HAMILTON COUNTY, I-24 EASTBOUND, MILE MARKER 171.8
MARION COUNTY, I-24 WESTBOUND, MILE MARKER 160.0
SMITH COUNTY, I-40 EASTBOUND/WESTBOUND, MILE MARKER 267.0
ROBERTSON COUNTY, I-65 SOUTHBOUND, MILE MARKER 121.0
GILES COUNTY, I-65 NORTHBOUND, MILE MARKER 3.0
MONTGOMERY COUNTY, I-24 EASTBOUND, MILE MARKER 0.40
DYER COUNTY, I-155 EASTBOUND, MILE MARKER 8.7
SHELBY COUNTY, I-40 EASTBOUND, MILE MARKER 0.30
SHELBY COUNTY, I-55 NORTHBOUND, MILE MARKER 3.10
HAYWOOD COUNTY, I-40 WESTBOUND, MILE MARKER 44.0
SULLIVAN COUNTY, I-26 EASTBOUND/WESTBOUND, MILE MARKER 5.0
CONTACT: Pete Rosenboro
TENNESSEE DEPARTMENT OF TOURIST DEVELOPMENT
615-741-9035
CUSTOM ENGINEERING AND/OR PROGRAMMING SERVICES WHICH CAN BE INCORPORATED AND/OR
ADDED TO THE SYSTEM TO ADAPT TO NEW AND OR EVOLVING TECHNOLOGIES.
EMERGENCY SCROLLING MESSAGES ON ALL SYSTEMS. EMERGENCY MESSAGE IS TO BE SCROLLED AT
THE BOTTOM OF THE MONITORS UNTIL THE EMERGENCY EVENT IS OVER.
BILLING INSTRUCTIONS:
TDTD IS TO BE BILLED MONTHLY. ALL LOCATIONS SHOULD BE LISTED ON A SINGLE INVOICE; HOWEVER, EACH LOCATION SHOULD BE LISTED AS A SEPARATE LINE ITEM CORRESPONDING TO THE CONTRACT
LINE ITEMS. INVOICE SHOULD BE SENT TO:
Pete Rosenboro | Assistant Commissioner Tennessee Department of Tourist Development Wm. Snodgrass/Tennessee Tower, 13th Floor 312 Rosa L. Parks Ave., Nashville, TN 37243 pete.rosenboro@tn.gov | c: 615-741-9035
*Vendor is responsible for removal of equipment at the end of contract* mailto:pete.rosenboro@tn.gov
| SPECIFICATIONS |
| WELCOME CENTERS: |
| BILLING INSTRUCTIONS: |
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