RFQ-2726 Scope of Work & Specifications.pdf
PDF 100 KB Posted
- Attached to
- Ames Campus: Hub Basement Sun Shade Replacement
- Solicitation number
- 645-DOTRFQ-2726-2026
- Issued by
- Story County, Iowa
About this file
This is a Scope of Work and Specifications document issued by the Iowa Department of Transportation for the replacement of motorized fabric roller shades at the Hub Basement facility located at 800 Lincoln Way in Ames. The project involves removing existing motors and fabric roller shades from first-floor windows accessed through the basement and replacing them with new fabric shades, motors, and keypads. Two keypads will control separate shade sections (one for north and east sections, one for south and east sections), with shades mounting to bulkheads over windows and keypads positioned on columns. The windows are located 28 feet above finished floor level, requiring contractor-supplied ladders for access. Work must be completed during standard business hours (7:00 AM to 4:30 PM, Monday through Friday) with coordination from the Department of Transportation to ensure employee safety during removal and installation. The RFQ submission window runs from May 7, 2026, at 1:00 PM CDT through May 21, 2026, at 1:00 PM CDT, with work to commence no sooner than July 1, 2026, and a single delivery deadline of December 31, 2026. Site visits are available at the contractor's discretion by contacting Purchasing Agent Kyle Williams.
The specifications require interior motorized roller shades fabricated from vinyl-coated polyester fabric with a 1% openness factor, compliant with NFPA 701 fire standards and NFPA 70 electrical code requirements. Shade hardware, electric motors, electronic control equipment, and fabric carry one-year manufacturer warranties from the date of substantial completion. Contractors must be registered with the Iowa Department of Workforce Development Division of Labor per Chapter 91C, Code of Iowa 2015, and provide their contractor number as a mandatory requirement. The manufacturer and installer must each demonstrate minimum qualifications of five years and three years of documented experience, respectively, in similar shading systems. Payment terms are net 60 days with F.O.B. Destination delivery, and the Iowa DOT will provide tax exemption certificates upon request. Sealed bids will remain confidential until the May 21, 2026, deadline, after which a Notification of Intent to Award and bid tabulation will be posted publicly on the IMPACS Business Opportunities site. No specific contract award value or budget range is disclosed in the available documentation.
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Other files
| File | Type | Posted |
|---|---|---|
| Hub Elevations East and South_Redacted.pdf | ||
| 1386801-event.pdf | ||
| Hub Basement Existing Shades.pdf | ||
| Hub Basement Window Dimensions.pdf |
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Text version
Hub Basement Fabric Shade Replacement
Address: 800 Lincoln Way, Hub at Oak and Grand Building, basement
Remove existing motors and fabric roller shades from windows at 1st floor accessed through basement. 1) keypad runs the north and east section and 1) keypad runs the south and east section.
Replace with new fabric shades, motors, and keypads. Shades to attach to bulkhead over windows and keypads to go on columns where currently located.
Contractor to provide ladders to access windows at 28’-0” AFF
Windows are over furniture, DOT will make sure employees are out of the way during removal and installation.
Work to be done between M – F work hours 7:00 – 4:30.
0-Standard Material Specifications - 1219 24-Apr-2026
Page
Window Shades 12 2400
SECTION 12 2400
WINDOW SHADES
PART 1 GENERAL
1.01 SECTION INCLUDES
A. Interior motorized roller shades.
B. Motor controls.
1.02 REFERENCE STANDARDS
A. NFPA 70 - National Electrical Code; Most Recent Edition Adopted by Authority Having
Jurisdiction, Including All Applicable Amendments and Supplements.
B. NFPA 701 - Standard Methods of Fire Tests for Flame Propagation of Textiles and Films; 2023, with Errata.
1.03 ADMINISTRATIVE REQUIREMENTS
A. Coordination:
1. Where motorized shades are to be controlled by control systems provided under other sections, coordinate the work with other trades to provide compatible products.
1.04 SUBMITTALS
A. Product Data: Provide manufacturer's standard catalog pages and data sheets, including materials, finishes, fabrication details, dimensions, profiles, mounting requirements, and accessories.
1. Motorized Shades: Include power requirements and standard wiring diagrams for specified products.
B. Shop Drawings: Include shade schedule indicating size, location and keys to details, head, jamb and sill details, mounting dimension requirements for each product and condition, and operation direction.
C. Verification Samples: Minimum size 6 inches square, representing actual materials, color and pattern.
D. Operation and Maintenance Data: List of all components with part numbers, sources of supply, and operation and maintenance instructions; include copy of shop drawings.
E. Warranty: Submit sample of manufacturer's warranty and documentation of final executed warranty completed in Owner's name and registered with manufacturer.
1.05 QUALITY ASSURANCE
A. Manufacturer Qualifications: Company specializing in manufacturing products specified in this section, with not less than five years of documented experience.
B. Installer Qualifications: Company specializing in performing work of this type with minimum three years of documented experience with shading systems of similar size and type.
1.06 DELIVERY, STORAGE, AND HANDLING
A. Deliver shades in manufacturer's unopened packaging, labeled to identify each shade for each opening.
B. Handle and store shades in accordance with manufacturer's recommendations.
1.07 WARRANTY
A. Provide manufacturer's warranty from Date of Substantial Completion, covering the following:
1. Shade Hardware: One year.
2. Electric Motors: One year.
3. Electronic Control Equipment: One year.
4. Fabric: One year.
asmelse Rectangle
Page
Window Shades 12 2400
PART 2 PRODUCTS
2.01 ROLLER SHADES
A. General:
1. Provide shade system components that are easy to remove or adjust without removal of mounted shade brackets.
2. Provide shade system that operates smoothly when shades are raised or lowered.
B. Roller Shades:
1. Description - Interior Roller Shades: Single roller, motor operated fabric window shade system complete with mounting brackets, roller tubes, hembars, hardware, and accessories.
a. Drop Position: Regular roll.
b. Roll Direction: Roll down, closed position is at window sill.
c. Mounting: Ceiling mounted.
d. Fabric: As indicated under Shade Fabric article.
2. Brackets and Mounting Hardware: As recommended by manufacturer for mounting indicated and to accommodate shade fabric roll-up size and weight.
3. Roller Tubes: As required for type of shade operation.
a. Material: Extruded aluminum, clear anodized finish.
b. Size: As recommended by manufacturer; selected for suitability for installation conditions, span, and weight of shades.
c. Fabric Attachment: Utilize extruded channel in tube to accept vinyl spline welded to fabric edge.
4. Hembars: Designed to maintain bottom of shade straight and flat.
a. Style: Full wrap fabric covered bottom bar, flat profile with heat sealed closed ends.
2.02 SHADE FABRIC
A. Fabric for Light-Filtering Shades: Nonflammable, color-fast, impervious to heat and moisture, and able to retain its shape under normal operation.
1. Material: Vinyl coated polyester.
2. Performance Requirements:
a. Flammability: Pass NFPA 701 large and small tests.
3. Openness Factor: 1%.
4. Color: As selected by Architect from manufacturer’s full range of colors.
5. Fabrication:
a. Fabric Orientation: Railroaded, fabric is turned 90 degrees off the roll.
2.03 MOTOR CONTROLS
A. Unless specifically indicated to be excluded, provide all required equipment, conduit, boxes, wiring, connectors, hardware, supports, accessories, software, system programming, etc. as necessary for a complete operating system that provides the control intent indicated.
B. Provide all components and connections necessary to interface with other systems as indicated.
C. Manual Controls:
1. Control Functions:
a. Open: Automatically open controlled shade(s) to fully open position when button is pressed.
b. Close: Automatically close controlled shade(s) to fully closed position when button is pressed.
c. Raise: Raise controlled shade(s) only while button is pressed.
d. Lower: Lower controlled shade(s) only while button is pressed.
2. Wall Controls: Provided by shade manufacturer.
a. Finish: As specified in Section 26 2726.
Page
Window Shades 12 2400
2.04 ROLLER SHADE FABRICATION
A. Field measure finished openings prior to ordering or fabrication.
B. Dimensional Tolerances: Fabricate shades to fit openings within specified tolerances.
1. Vertical Dimensions: Fill openings from head to sill with 1/2 inch space between bottom bar and window stool.
PART 3 EXECUTION
3.01 EXAMINATION
A. Examine finished openings for deficiencies that may preclude satisfactory installation.
B. Start of installation shall be considered acceptance of substrates.
3.02 PREPARATION
A. Prepare surfaces using methods recommended by manufacturer for achieving best result for substrate under the project conditions.
B. Coordinate with window installation and placement of concealed blocking to support shades.
3.03 INSTALLATION
A. Install in accordance with manufacturer's instructions and approved shop drawings, using mounting devices as indicated.
B. Adjust level, projection, and shade centering from mounting bracket. Verify there is no telescoping of shade fabric. Ensure smooth shade operation.
3.04 SYSTEM STARTUP
A. Motorized Shade System: Provide services of a manufacturer's authorized representative to perform system startup.
3.05 CLEANING
A. Clean soiled shades and exposed components as recommended by manufacturer.
B. Replace shades that cannot be cleaned to "like new" condition.
END OF SECTION
| Shades Scope of Work.pdf |
| 12 2400 Window Shades.pdf |
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