1386801-event.pdf
PDF 364 KB Posted
- Attached to
- Ames Campus: Hub Basement Sun Shade Replacement
- Solicitation number
- 645-DOTRFQ-2726-2026
- Issued by
- Story County, Iowa
About this file
This is a Request for Quote (RFQ) issued by the Iowa Department of Transportation (DOT) for the removal and replacement of existing electric shades at the Ames Campus Hub Basement facility. The project involves replacing sun shade equipment that connects to sun sensing equipment, with shades accessed through basement space but installed at 28 feet high from the floor. One job is being requested with a delivery deadline of December 31, 2026. The RFQ opened on May 7, 2026, at 1:00 PM CDT and closes on May 21, 2026, at 1:00 PM CDT. Site visits are available at the discretion of the contractor and can be scheduled by contacting the Purchasing Agent, Kyle Williams, at Kyle.Williams@iowadot.us. The estimated project start date is July 1, 2026 (FY27 project), with work to begin no sooner than that date and be completed by December 31, 2026. Work hours are scheduled Monday through Friday, 7:00 AM to 4:30 PM. The award will be made to the responsible bidder whose submission is most advantageous to the Iowa DOT, considering cost and other factors including mandatory requirements, proposed staffing, and required time schedule compliance.
Payment terms are net 60 days with no early payment discount. Deliveries are F.O.B. Destination. Bidders must be registered with the Iowa Department of Workforce Development Division of Labor according to Chapter 91C, Code of Iowa 2015, and must provide their contractor number. The Iowa DOT is a tax-exempt agency and will provide tax exemption certificates upon request. All bidders must certify acceptance of specified requirements prior to bid submission. Sealed bids will remain sealed until May 21, 2026, at 1:00 PM CDT, at which time responses will be evaluated and a Notification of Intent to Award and bid tabulation will be posted publicly on the IMPACS Business Opportunities site. Bidders must submit all questions to the sole point of contact before the Q&A submission close date, with responses posted on the Q&A Board. Relevant commodity codes include Shade Screens, Window Shade Cloth, Window Shades, and General Construction/Architectural Services.
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Text version
07 May 2026
Ames Campus: Hub Basement Sun Shade Replacement Ames Campus: Hub Basement Sun Shade Replacement
07 May 2026
Open 5/7/2026 1:00 PM CDT Type DOT Request for Quote Close 5/21/2026 1:00 PM CDT Number 645-DOTRFQ-2726-2026 Currency US Dollar
Sealed Until 5/21/2026 1:00 PM CDT
Payment Terms 0% 0, Net 60
07 May 2026
Contacts Kyle Williams Kyle.Williams@iowadot.us
Phone +1 515-233-7960
07 May 2026
Commodity Codes Commodity Code Description 87030 Shade Screens, Louvered or Perforated 87080 Window Shade Cloth 87090 Window Shades 90638 General Construction, Architectural Services 90948 Furnishings: Artwork, Cabinets, Furniture, Window Treatments, etc.
07 May 202607 May 202607 May 202607 May 202607 May 202607 May 202607 May 202607 May 202607 May 2026 mailto:Kyle.Williams@iowadot.us
Overview
The Iowa DOT is seeking competitive quotes for the removal and replacement of existing electric shades that connect to sun sensing equipment as per the attached Scope of Work & Specifications document (Buyer Attachment). Additional resources may be found in the Buyer Attachment section of this solicitiation. Shades accessed through basement space, but at 28' high from floor. This is an FY27 project with work to begin no sooner than 7/1/2026. The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity.
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Project Timeline
Estimated Project Start Date: July 1, 2026 (FY27 Project; Work to begin no sooner than July 1, 2026)
Estimate Project Completion Date: December 31, 2026
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Site Visit
A site visit is at the discretion of the contractor. To schedule a site visit, please e-mail Kyle Williams at Kyle.Williams@iowadot.us. Include a preferred date & time and the Procurement Specialist will work with the Business Unit to verify availability at your preferred time slot.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Required to View Event
Prerequisites Required to Enter Bid
07 May 2026
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
4. Bidder shall certify that they have read, understand, and accept.
5. Bidder shall certify that they have read, understand, and accept.
6. Bidder shall certify that they have read, understand, and accept.
7. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. RFQ-2726 Scope of Work & Specifications.pdf
2. Hub Elevations East and South_Redacted.pdf
3. Hub Basement Window Dimensions.pdf
4. Hub Basement Existing Shades.pdf
07 May 202607 May 202607 May 202607 May 202607 May 202607 May 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzg2ODAxLTIwMTU5NTM5MDhSRlEtMjcyNiBTY29wZSBvZiBXb3JrICYgU3BlY2lmaWNhdGlvbnMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzg2ODAxLTIwMTU5NTM4MjZIdWIgRWxldmF0aW9ucyBFYXN0IGFuZCBTb3V0aF9SZWRhY3RlZC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzg2ODAxLTIwMTU5NTQwMzlIdWIgQmFzZW1lbnQgV2luZG93IERpbWVuc2lvbnMucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzg2ODAxLTIwMTU5NTQ2ODBIdWIgQmFzZW1lbnQgRXhpc3RpbmcgU2hhZGVzLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1
Labor Relations:
All Bidders, before entering into a contract with the Department, must be registered with the Division of Labor in the Iowa Department of Workforce Development (515-281-3606) according to chapter 91C, Code of Iowa 2015. This pertains to contractor’s who engage in the business of construction. Please provide your contractor number.
1.2 Bidder Pricing: Price held until
1.3 Is there a lead time on Fabricated or Custom-Built Materials? All Bidders must provide a lead time on any fabricated or custom-built product or products that will impact the project timeline. "No" indicates that all materials needed for the project are readily available with no known delays.
1.4 Contract Signing Authority: In the event your company receives the award for this bid opportunity, please provide the following contact information for the person authorized to sign on your company's behalf: Name, Phone Number, Fax Number, and Email address.
1.5
Insurance Required:
The resulting Contract will require the successful Contractor to maintain insurance coverage(s) of the type and in the amounts set forth in the Standard Terms and Conditions or as otherwise specified.
1.6 Are you imposing tariffs on your bid?
1.7 If contractor is imposing tariffs on their bid, indicate type or tariff and fee below. Put N/A if this does not apply.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Hub Basement Sun Shade Replacement (See Full Description for more details) 1 JA - Job 12/31/2026
Remove and replace existing electric shades, connect to sun sensing equipment. Shades accessed through basement space, but at 28' high from floor. Work to be done M - F 7:00 - 4:30.
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Service Line Items Service Line Items
There are no Items added to this event.
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