RFQ-26-PHX-008.pdf

REQUEST FOR QUOTATIONS

RFQ No. RFQ-26-PHX-008

Non-Personal Professional Psychiatric Physician Services

Fort Yuma Health Clinic (FYHC)

Winterhaven, California

SECTION A

SOLICITATION INFORMATION

A.1 General

The Indian Health Service (IHS), Phoenix Area Office (PAO), is issuing this Request for Quotations (RFQ) for Non-Personal Professional Psychiatric Physician Services at Fort Yuma Health Clinic (FYHC), Winterhaven, California.

This acquisition is conducted using the commercial services procedures of FAR Part 12, as supplemented by applicable HHS, IHS, and Buy Indian Act requirements.

This requirement is restricted to eligible Indian Small Business Economic Enterprises (ISBEEs) in accordance with the Buy Indian Act and applicable IHS acquisition regulations.

The Government intends to award a single Firm-Fixed-Price contract resulting from this solicitation.

A.2 Acquisition Information

Solicitation Number:

RFQ-26-PHX-008

Type of Solicitation:

Request for Quotations (RFQ)

Acquisition Method:

Commercial Services

Set-Aside:

Indian Small Business Economic Enterprise (ISBEE)

Contract Type:

Firm-Fixed-Price

Award Type:

Single Award

NAICS:

621112 – Offices of Physicians, Mental Health Specialists

PSC:

Q201

A.3 Place of Performance

Fort Yuma Health Clinic Winterhaven, California

As further described in the Performance Work Statement.

A.4 Period of Performance

Base Period:

12 Months

Option Period One:

12 Months

Option Period Two:

12 Months

Option Period Three:

12 Months

Option Period Four:

12 Months

SECTION B

SCHEDULE OF SUPPLIES OR SERVICES

B.1 CLIN Structure

CLIN Description Qty Unit

0001 Psychiatric Physician Services – Base Year 2,080 Hour

1001 Psychiatric Physician Services – Option Year 1 2,080 Hour

2001 Psychiatric Physician Services – Option Year 2 2,080 Hour

3001 Psychiatric Physician Services – Option Year 3 2,080 Hour

4001 Psychiatric Physician Services – Option Year 4 2,080 Hour

B.2 Pricing

Quoters shall provide:

Unit Price

Extended Price for each CLIN.

The hourly rate shall be fully burdened and inclusive of all costs associated with contract performance.

No separate reimbursement will be made for:

• Travel

• Lodging

• Meals

• Transportation

• Recruiting

• Credentialing

• Administrative support

• Insurance

• Overhead

• Profit or any other performance-related costs.

B.3 Estimated Quantities

The quantities identified in this solicitation are estimates only and are provided solely for evaluation and contract administration purposes.

The Government does not guarantee the estimated quantity of hours.

SECTION C

DESCRIPTION / SPECIFICATIONS / Performance Work Statement

The requirements of this acquisition are contained in:

Attachment B

Performance Work Statement - Psychiatric Physician Services

Attachment B is incorporated by reference as if fully set forth herein.

SECTION D

INSTRUCTIONS TO QUOTERS

D.1 General

Quoters shall submit quotations electronically.

Quotations shall be valid for 120 calendar days following the solicitation closing date.

The Government reserves the right to award without conducting exchanges.

D.2 Submission Volumes

Quoters shall submit:

Volume I – Technical Capability

Maximum 15 pages.

Volume II – Past Performance

Maximum 10 pages.

Volume III – Price

No page limitation.

D.3 Technical Capability Submission

The Technical Capability volume shall address:

Staffing and Recruitment Capability

• Recruiting methodology

• Provider availability

• Existing provider network

• Retention strategy

Continuity of Operations

• Replacement staffing procedures

• Contingency staffing

• Continuity planning

Credentialing and Privileging Support

• Credentialing process

• Onboarding support

• Security clearance support

Quality Assurance

• Provider oversight

• Quality monitoring

• Corrective actions

Corporate Experience

• Similar psychiatric physician staffing contracts

• Tribal healthcare experience

• Federal healthcare experience

• Rural healthcare experience

D.4 Buy Indian Subcontracting Disclosure

Quoters shall identify:

• All proposed subcontractors

• Work to be performed by subcontractors

• Work to be performed by the prime contractor

Quoters shall describe:

• Recruiting responsibilities

• Scheduling responsibilities

• Credentialing responsibilities

• Quality assurance responsibilities

• Contract management responsibilities

• Replacement staffing responsibilities

D.5 Past Performance Submission

Provide up to five recent and relevant contracts performed within the past five years.

Recent means performance occurring within five years of the solicitation closing date.

Relevant means contracts involving:

• Psychiatric physician services

• Behavioral health physician services

• Physician staffing services

• Rural healthcare

• Tribal healthcare

• Federal healthcare

For each reference provide:

• Contract Number

• Customer

• Contract Value

• POP

• POC

• Email

• Telephone

D.6 Price Submission

Provide completed Attachment A Pricing Schedule.

Quoters shall submit pricing using Attachment A, Pricing Schedule using active formulas for all extended amounts and totals. Unit prices, hourly rates, extended amounts, and total evaluated prices shall be rounded to two (2) decimal places..

Quotations containing pricing with greater than two (2) decimal places may be rounded by the Government for evaluation purposes.

The Government will evaluate pricing based on the rounded amounts reflected in the submitted pricing schedule.

SECTION E

EVALUATION OF QUOTATIONS

E.1 Basis for Award

The Government intends to award a contract to the responsible quoter whose quotation represents the best overall value to the Government.

Award may be made to other than the lowest-priced quoter.

FACTOR 1 – TECHNICAL CAPABILITY

Evaluation Focus

The Government is particularly interested in the quoter's demonstrated ability to:

• Recruit and retain qualified psychiatrists;

• Maintain continuous clinical coverage;

• Provide qualified replacement personnel;

• Support timely credentialing and onboarding;

• Perform successfully in rural, Tribal, and underserved healthcare environments;

• Maintain effective provider oversight and quality assurance processes.

The Government will evaluate:

A. Staffing and Recruitment Capability

B. Continuity of Operations

C. Credentialing and Privileging Support

D. Quality Assurance and Contract Management

E. Corporate Experience

F. Staffing Control and Management Responsibility

The Government may assess increased performance risk where critical contract functions are substantially dependent upon third-party staffing arrangements over which the quoter demonstrates limited management control.

Technical Ratings

Outstanding - Quotation indicates an exceptional approach and understanding of the requirements and contains multiple strengths. Risk of unsuccessful performance is very low.

Good - Quotation indicates a thorough approach and understanding of the requirements and contains at least one strength. Risk of unsuccessful performance is low.

Acceptable - Quotation meets requirements. Risk of unsuccessful performance is no worse than moderate.

Unacceptable - Quotation fails to meet requirements or contains one or more deficiencies.

Risk of unsuccessful performance is unacceptable. The quotation is not eligible for award.

FACTOR 2 – PAST PERFORMANCE

The Government will evaluate the recency, relevance, and quality of past performance.

Confidence Ratings:

• Substantial Confidence - Based on the quoter's recent and relevant performance record, the Government has a high expectation that the quoter will successfully perform the required effort.

• Satisfactory Confidence - Based on the quoter's recent and relevant performance record, the Government has a reasonable expectation that the quoter will successfully perform the required effort.

• Neutral Confidence - No recent or relevant past performance record is available, or the record is so sparse that no meaningful confidence assessment can be reasonably assigned.

• Limited Confidence - Based on the quoter's recent and relevant performance record, the Government has a low expectation that the quoter will successfully perform the required effort.

• No Confidence - Based on the quoter's recent and relevant performance record, the Government has no expectation that the quoter will successfully perform the required effort.

Information obtained from Past Performance Questionnaires, CPARS, customer references, and other available sources may be considered in determining the Government's overall confidence assessment.

FACTOR 3 – PRICE

The Government will evaluate:

• Completeness

• Reasonableness

• Balance

Total Evaluated Price: Base + All 4 option years

Relative Importance

Technical Capability is more important than Past Performance.

Past Performance is more important than Price.

When combined, Technical Capability and Past Performance are significantly more important than Price.

As quotations become more equal under the non-price factors, Price becomes increasingly important.

Best Value Tradeoff

The Government may determine that a higher-priced quotation represents the best value when the additional benefits associated with superior Technical Capability and/or Past Performance justify the associated price premium.

SECTION F

AWARD AND ADMINISTRATIVE INFORMATION

F.1 Evaluation of Options

The Government will evaluate the total price of the base period and all option periods in determining the Total Evaluated Price.

F.2 Option to Extend the Term of the Contract

The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days before expiration of the contract, provided that the Government gives the Contractor preliminary written notice of its intent to extend at least 60 calendar days before expiration.

F.3 Non-Personal Services

The services acquired under this contract are non-personal services.

The Contractor shall retain responsibility for:

• Hiring

• Compensation

• Benefits

• Scheduling

• Performance management

• Discipline

• Replacement staffing

Government personnel shall not supervise contractor employees.

ATTACHMENTS

Attachment A – Pricing Schedule

Attachment B – Performance Work Statement

Attachment C – Past Performance Questionnaire

Attachment D – Business Associate Agreement

Attachment E – ISBEE Representation

Attachment F – Credentialing and Privileging Requirements

Attachment G – Solicitation Provisions and Contract Clauses