Attachment G - Clauses and Terms and Conditions.pdf
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- Solicitation number
- RFQ-26-PHX-008
About this file
This document is Attachment G—Clauses, Terms, and Conditions for a federal contract solicitation for psychiatric physician services.
The contract incorporates multiple Federal Acquisition Regulation (FAR) and HHS Acquisition Regulation (HHSAR) clauses by reference, including provisions on system for award management registration, contractor code of business ethics, whistleblower rights, personal identity verification, and security safeguarding. Key operational requirements include: invoices must be submitted electronically through the U.S. Department of the Treasury Invoice Processing Platform (IPP) with clear identification of contract line item numbers (CLINs), period of performance, hours, and services performed. The contractor must maintain professional medical liability insurance with minimum coverage of $1,000,000 per occurrence and $3,000,000 aggregate, with evidence of coverage provided prior to performance commencement. HIPAA compliance is mandatory, including execution of a Business Associate Agreement (Attachment D) and any required Business Partner Interconnection Security Agreement and Information Security Agreement prior to performance. Contractor personnel must complete all credentialing, privileging, onboarding, and security requirements identified in Attachment F before providing services. The contractor must maintain continuity of psychiatric physician services throughout performance and provide qualified replacement personnel to avoid service interruption, with immediate notification to the Contracting Officer of any staffing concerns. The contract may be extended pursuant to FAR 52.217-9, with the total period of performance not exceeding five years. This acquisition is conducted under the Buy Indian Act, requiring contractor compliance with ISBEE eligibility requirements. The contractor retains primary responsibility for contract management, recruiting, credentialing support, scheduling, quality assurance, provider oversight, and replacement staffing, with notification required for material changes in subcontractor use. In case of document inconsistency, the order of precedence is: the award document, schedule and CLIN structure, Statement of Work, Attachment D, Attachment F, this Attachment G, and the contractor quotation.
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ATTACHMENT G
CLAUSES, TERMS, AND CONDITIONS
SYSTEM FOR AWARD MANAGEMENT (SAM) NOTICE
Pursuant to HHS FAR Class Deviation 2025-09:
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting Officers will rely on representations from offerors based on provisions included in this solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
1. INCORPORATION OF CLAUSES
The following provisions and clauses are incorporated by reference and shall have the same force and effect as if given in full text. The full text of Federal Acquisition Regulation (FAR) provisions and clauses may be found at: https://www.acquisition.gov
Solicitation Provisions
• FAR 52.204-7, System for Award Management Registration (RFO Version)
• FAR 52.204-19, Incorporation by Reference of Representations and Certifications
• FAR 52.209-7, Information Regarding Responsibility Matters
• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services
• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
• FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors
• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications
Contract Clauses
• FAR 52.203-13, Contractor Code of Business Ethics and Conduct
• FAR 52.203-17, Contractor Employee Whistleblower Rights
• FAR 52.204-9, Personal Identity Verification of Contractor Personnel https://www.acquisition.gov/
• FAR 52.204-13, System for Award Management Maintenance
• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services
• FAR 52.217-9, Option to Extend the Term of the Contract
• FAR 52.228-5, Insurance—Work on a Government Installation
• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors
• FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation
• FAR 52.237-3, Continuity of Services
• FAR 52.237-7, Indemnification and Medical Liability Insurance
• FAR 52.240-91, Security Prohibitions and Exclusions
• FAR 52.240-93, Basic Safeguarding of Covered Contractor Information Systems
HHSAR Clauses
• HHSAR 352.226-1, Indian Preference
• HHSAR 352.226-2, Indian Preference Program
• HHSAR 352.232-71, Electronic Submission of Payment Requests
2. INVOICING
Invoices shall be submitted in accordance with FAR 52.212-4(g) and HHSAR 352.232-71.
Payment requests shall be submitted electronically through the U.S. Department of the Treasury Invoice Processing Platform (IPP), unless otherwise directed by the Contracting Officer.
Invoices shall clearly identify the applicable CLIN, period of performance, hours invoiced, and services performed.
3. PROFESSIONAL LIABILITY INSURANCE
The Contractor shall maintain professional medical liability insurance throughout contract performance.
Minimum coverage shall be:
• $1,000,000 per occurrence
• $3,000,000 aggregate
Evidence of coverage shall be provided prior to commencement of performance and upon request of the Contracting Officer.
The Contractor shall immediately notify the Contracting Officer of any lapse, cancellation, non-renewal, or material change in coverage.
4. HIPAA COMPLIANCE
The Contractor shall comply with all applicable provisions of the Health Insurance Portability and Accountability Act (HIPAA).
The Contractor shall comply with all requirements contained in Attachment D, Business Associate Agreement (BAA).
Any required Business Partner Interconnection Security Agreement (BPISA) and Information Security Agreement (ISA) shall be executed prior to performance if required by the Government.
5. CREDENTIALING AND PRIVILEGING
Contractor personnel shall successfully complete all credentialing, privileging, onboarding, and security requirements identified in Attachment F prior to performance.
No contractor personnel may begin providing services until all required approvals have been obtained.
6. CONTINUITY OF SERVICES
The Contractor shall maintain continuity of psychiatric physician services throughout contract performance.
The Contractor shall provide qualified replacement personnel when necessary to avoid interruption of services.
The Contractor shall notify the Contracting Officer and Contracting Officer's Representative immediately upon becoming aware of any circumstance that may affect staffing continuity.
7. OPTION TO EXTEND THE TERM OF THE CONTRACT
The Government may extend the term of this contract in accordance with FAR 52.217-9.
The Government may exercise options by written notice to the Contractor.
The total period of performance, including all option periods, shall not exceed five (5) years.
8. BUY INDIAN ACT
This acquisition is conducted pursuant to the Buy Indian Act (25 U.S.C. § 47) and HHSAR Subpart 326.6.
The Contractor shall maintain compliance with all ISBEE eligibility requirements throughout contract performance.
The Contractor shall immediately notify the Contracting Officer of any change affecting eligibility status.
Prime Contractor Management Responsibility:
The Contractor shall retain primary responsibility for contract management, recruiting, credentialing support, scheduling, quality assurance, provider oversight, and replacement staffing.
The Contractor shall notify the Contracting Officer of any material change in the use of subcontractors during contract performance.
The Government may consider excessive reliance upon subcontractors or third-party staffing arrangements that diminish the Contractor's ability to effectively manage performance as a performance risk and may take appropriate contractual action when necessary to ensure successful contract performance.
9. ORDER OF PRECEDENCE
In the event of inconsistency among contract documents, the following order of precedence shall apply:
1. Award Document (SF-1449 or resulting award)
2. Schedule and CLIN Structure
3. Statement of Work
4. Attachment D – Business Associate Agreement
5. Attachment F – Credentialing and Privileging Requirements
6. This Attachment G
7. Contractor Quotation
File details come from the government source that posted it. Updated .