RFQ 250052C001 PreBid sign in sheet.pdf

This is a pre-bid sign-in sheet for Request for Quote (RFQ) 250052C001 issued by the Oregon Military Department for security gate enhancements at the Pendleton Army Aviation Support Facility #2 (AASF#2) located in Union County, Oregon. The project involves comprehensive gate system upgrades including replacement of four existing gate controllers, installation of new DoorKing Model 1601 barrier gates with 10-foot arms, implementation of safety sensors, detector loops, and 3-button control stations, and upgrading the existing Lenel network access control platform. A mandatory pre-bid conference was scheduled for September 9, 2025, at 10:00am at the project site. Quotes are due by September 18, 2025, at 10:00am. The contract timeline specifies a 15-day start from the Notice to Proceed, with substantial completion expected within 120 calendar days and final completion within 150 calendar days.

Bidders must be registered with the Oregon Construction Contractors Board and possess a Unique Entity Identifier (UEI) number. The project may be federally funded, requiring compliance with federal provisions including nondiscrimination requirements, clean air and water regulations, and Buy America Act provisions. Bidders must provide 10% bid security and maintain specific insurance coverages, including commercial general liability, automobile liability, and workers' compensation insurance. If the project bid exceeds $50,000, prevailing wage rates must be observed. The solicitation includes an owner's contingency budget of $7,500 available at the owner's discretion. Potential bidders must clear the Excluded Parties List System (EPLS) and demonstrate technical capability to integrate with the existing Lenel network platform and implement the specified gate control technologies.