RFQ 2025-17 McBrod Stabilization Low Voltage Wiring~1.pdf

Revised 1/2025 Page 1

REQUEST FOR QUOTES (RFQ) #2025-17

Issue Date: February 19, 2025

Project Name: McBrod Stabilization Low Voltage Wiring Quote Due Date/Time: March 5, 2025, 2:00 PM PST Procurement Analyst: Ryan Rice Email rrice@clackamas.us

SUBMIT QUOTES VIA EQUITY HUB’S BID LOCKER LOCATED AT

https://bidlocker.us/a/clackamascounty/BidLocker.

PLEASE NOTE: EMAIL SUBMISSIONS WILL NOT BE ACCEPTED.

1. ANNOUNCEMENT AND SPECIAL INFORMATION

Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (“RFQ”). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at https://www.clackamas.us/finance/terms.html.

RFQ Documents can be downloaded from OregonBuys at the following address:

https://oregonbuys.gov/bso/ Document No. S-C01010-00012835. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder's List.

Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys.

Submitting Quotes: Bid Locker Quotes will only be accepted electronically via a secure online submission service, Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed quote documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated above or as modified by Addendum.

LATE QUOTES WILL NOT BE ACCEPTED.

C. Quoters must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Quoters with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter.

Communication in violation of this restriction may result in rejection of a Quoter.

Procurement Division Public Services Building

2051 Kaen Road Oregon City, OR 97045

(503) 742-5444 (Office) mailto:rrice@clackamas.us https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/finance/terms.html https://oregonbuys.gov/bso/ https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects

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2. SCOPE

The purpose of this RFQ is to purchase low voltage cabling and install at the McBrod Building located at 9200 SE McBrod.

• LV Contractor to provide one (1) year parts and labor warranty on all cable, fiber, parts and accessories.

• LV Contractor shall work cooperatively with and adhere to the General Contractor (AC Schommer’s) schedule and timelines. Changes to scope or issues shall be directed to County for answers.

• LV Contractor to provide and install all parts & wiring per floor plans and instructions.

• LV Contractor to provide and install ALL raceways, conduits, boxes, termination cans, termination strips, Herman-Miller inserts, punchdown blocks, mud rings and building penetrations unless otherwise agreed upon in writing.

• LV Contractor to relocate all existing building terminations in closet located in laundry room. County / CenturyLink (Lumen) / Comcast / etc.

• LV Contractor to procure and install data racks, wire management and cable trays in

MDF.

• Each LV outlet designated on floor plans is (2) data cables and (1) voice cable unless otherwise specified. Use 4 port faceplates and provide blank for unused port.

• All cable plenum unless otherwise noted.

• LV faceplate color to match electrical faceplate color.

• Data cable - Cat6 blue jacket. Patch panels, faceplates and jacks will be

CommScope/AMP equipment. RJ45’s at wall / cubicle side shall be orange in color.

• LV Contractor to supply, install, and terminate Cat6 patch panels as required.

CommScope/AMP.

• LV Contractor to wire Security Cameras with data cable as per specifications above.

Security Cameras on separate distinct Cat6 patch panel(s). Verify with customer on type of box required at each camera location. County will procure cameras. Existing cameras may need to be rewired.

• LV Contractor to install / re-install and aim cameras. Work with County on bringing them up on centralized VMS system – Genetec.

• LV Contractor to wire and install customer provided Wireless Access Points. WAP installation will require return trips to site once County network is live in building.

• Voice cable – Cat5e gray jacket. Faceplates and jacks shall be CommScope/AMP equipment. Terminate on RJ11’s at far end and on customer provide wall-mounted Gigabix blocks in MDF. RJ11’s shall match faceplate color. Cables enter Gigabix blocks from bottom. Consult with County TS regarding placement and cable terminations of Gigabix blocks in MDF.

• LV Contractor to install voice cable and camera data cable for entry door intercoms and cameras per drawings. LV Contractor to install / aim Customer provided cameras at intercom height. LV Contractor to install Customer provided intercoms.

• LV Contractor to provide and install (1) data cable – blue jacket and (1) RG6 quad shield – white jacket to each monitor / TV location.

• LV Contractor to terminate RG6 cables on wall mounted coax patch panel. Consult with County TS regarding placement of patch panel in MDF.

• LV Contractor to install Door Access Control 4-element composite wiring. Jacket color yellow. County purchases from Windy City Wire and can provide a part number if needed. Leave 15’ service coil above each door.

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• LV Contractor to wire and install door open buttons per drawing. 18/4 white jacket.

County will supply buttons.

• Door access hardware at the doors including, but not limited to door strikes, readers, mag locks and REX’s, etc. installed by others.

• LV Contractor to install Alertus Data cable - Cat6 ORANGE jacket. Patch panels, faceplates and jacks will be CommScope/AMP equipment. RJ45’s at wall / cubicle side shall be orange in color.

• LV Contractor to wire and install Alertus buttons / panic buttons - wiring 18/4 ORANGE jacket. Contractor to terminate in County approved cans with Hub terminations and jumpers as required. LV Contractor to mount buttons and terminate wiring in buttons. County will supply buttons / panic buttons.

• LV Contractor to wire and install Alertus Beacons – mount / install per County specifications. County will supply Beacons.

• LV Contractor to install IP relays in County approved cans and terminate wiring per County specifications. County will provide IP Relays.

• LV Contractor to provide and install Herman-Miller inserts that match cubicle base color.

• LV Contractor to remove / wreck out old unused wiring.

• LV contractor is responsible for any lifts and safety equipment.

• LV Contractor to label cables per owner specifications.

• LV contractor is responsible for permits and inspection.

• LV contractor to perform standards compliance testing of each cable.

• LV contractor to supply as-built drawings at the conclusion of project.

• All work shall be performed and installed in a neat and professional manner.

Contractor will clean all areas at the conclusion of each work day.

Prevailing Wage Rates requirements apply to this project because the maximum compensation for all owner-contracted work is more than $50,000. The selected contractor and all subcontractors shall comply with the provision of ORS 279C.800 through 279C.870, relative to the Prevailing Wage Rates and the required public works bond.

PREVAILING WAGE RATES for Public Works Contracts in Oregon, January 5, 2025, which can be downloaded at the following web address:

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx. The Work will take place in Clackamas County, Oregon.

• Performance and payment bonds will be required part of the final contract.

• Should quotes exceed $100,000, a bid bond must accompany submitted quote.

Project Estimate: $105,000.00

Key Dates:

Project start date: Upon issuance of Notice to Proceed (“NTP”) Substantially Completion: November 1, 2025 Final Completion: December 30, 2025

3. SAMPLE CONTRACT

Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract containing substantially the same terms of the below referenced contract, which can be found at:

http://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx

Revised 1/2025 Page 4 https://www.clackamas.us/finance/terms.html, with the below indicated requirements. No action or response to the sample contract is required under this RFQ. The applicable sample contract is the:

4. QUOTE

Quotes should be short and concise with the following information:

A. Description of items to be provided;

B. Warranty information;

C. Quote Certification Form; and D. Estimated delivery time upon order submission.

5. EVALUATION

The quote received from the lowest responsive responsible Quoter will be awarded a contract. The "lowest responsive responsible Quoter" is the lowest Quoter who has substantially complied with all requirements of the Request for Quote and who can be expected to deliver promptly and perform reliably in the determination of Clackamas County.

https://www.clackamas.us/finance/terms.html

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QUOTE CERTIFICATION FORM

RFQ #2025-17

Submitted by: ____________________________________________________________________ (Must be entity’s full legal name)

Each Quoter must read, complete and submit a copy of this Clackamas County Certification with their Quote. Failure to do so may result in rejection of Quote. By signature on this Certification the undersigned certifies that they are authorized to act on behalf of the Quoter and that under penalty of perjury the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Quoter is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Quoter to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Quoter has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Quoter or will Quoter discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST

The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFQ, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Quoter to submit this Quote. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a quote for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFQ (including any attachments); and

2. Are an authorized representative of the Quoter, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Quote or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFQ and Quote; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFQ.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State: ____________________

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CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

Quotes are subject to the applicable provisions and requirements of the Clackamas County Local Contract Review Board Rule C-047-0270 (Intermediate Procurements) and Oregon Revised Statutes.

QUOTE PREPARATION

1. QUOTE FORMAT: Quotes must be must be submitted as indicated in the RFQ.

2. CONFORMANCE TO RFQ REQUIREMENTS: Quotes must conform to the requirements of the RFQ. Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. Any requested attachments must be submitted with the quote and in the required format. Quote prices must be for the unit indicated on the quote. Failure to comply with all requirements may result in quote rejection.

3. ADDENDA: Only documents issued as addenda by Clackamas County serve to change the RFQ in any way. No other directions received by the Quoter, written or verbal, serve to change the RFQ document. NOTE: IF YOU HAVE RECEIVED A COPY OF THE RFQ, YOU SHOULD CONSULT OREGONBUYS (https://oregonbuys.gov/bso/view/login/login.xhtml) TO ENSURE

THAT YOU HAVE NOT MISSED ANY ADDENDA OR ANNOUNCEMENTS. QUOTERS

ARE NOT REQUIRED TO RETURN ADDENDUMS WITH THEIR QUOTE. HOWEVER,

QUOTERS ARE RESPONSIBLE TO MAKE THEMSELVES AWARE OF, OBTAIN AND

INCORPORATE ANY CHANGES MADE IN ANY ADDENDA ISSUED, AND TO

INCORPORATE ANY CHANGES MADE BY ADDENDUM INTO THEIR FINAL QUOTE.

FAILURE TO DO SO MAY, IN EFFECT, MAKE THE QUOTER'S QUOTE NON-

RESPONSIVE, WHICH MAY CAUSE THE QUOTE TO BE REJECTED.

4. USE of BRAND or TRADE NAMES: Any brand or trade names used by Clackamas County in the specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition.

Quoters may submit quotes for substantially equivalent products to those designated unless the RFQ provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to approval by Clackamas County.

5. PRODUCT IDENTIFICATION: Quoters must clearly identify all products quoted. Brand name and model or number must be shown. Clackamas County reserves the right to reject any quote when the product information submitted with the quote is incomplete.

6. FOB DESTINATION: Unless specifically allowed in the RFQ, QUOTE PRICE MUST BE F.O.B. DESTINATION with all transportation and handling charges included in the Quote.

7. DELIVERY: Delivery time must be shown in number of calendar days after receipt of purchase order.

8. EXCEPTIONS: Any deviation from quote specifications, or the form of sample contract referenced in this RFQ, may result in quote rejection at County’s sole discretion.

9. SIGNATURE ON QUOTE: Quotes must be signed by an authorized representative of the Quoter. Signature on a quote certifies that the quote is made without connection with any person, firm or corporation making a quote for the same goods and/or services and is in all respects fair and without collusion or fraud. Signature on a quote also certifies that the Quoter has read and fully understands all quote specifications, and the sample contract referenced in this RFQ (including insurance requirements). No consideration will be given to any claim resulting from quoting without comprehending all requirements of the RFQ.

10. QUOTE MODIFICATION: Quotes, once submitted, may be modified in writing before the time and date set for quote closing. Any modifications should be signed by an authorized representative, and state that the new document supersedes or modifies the prior quote. Quoters may not modify quotes after quote closing time.

11. QUOTE WITHDRAWALS: Quotes may be withdrawn by request in writing signed by an authorized representative and received by Clackamas County prior to the Quote Due Date/Time.

Quotes may also be withdrawn in person before the Quote Due Date/Time upon presentation of appropriate identification.

12. QUOTE SUBMISSION: Quotes may be submitted by returning to Clackamas County Procurement Division in the location designated in the introduction of the RFQ; however, no oral https://oregonbuys.gov/bso/view/login/login.xhtml

Revised 1/2025 Page 7 or telephone quotes will be accepted. Envelopes, or e-mails containing Quotes should contain the RFQ Number and RFQ Title.

QUOTE EVALUATION AND AWARD

1. PRIOR ACCEPTANCE OF DEFECTIVE PROPOSALS: Due to limited resources, Clackamas County generally will not completely review or analyze quotes which fail to comply with the requirements of the RFQ or which clearly are not the best quotes, nor will Clackamas County generally investigate the references or qualifications of those who submit such quotes.

Therefore, neither the return of a quote, nor acknowledgment that the selection is complete shall operate as a representation by Clackamas County that an unsuccessful quote was complete, sufficient, or lawful in any respect.

2. DELIVERY: Significant delays in delivery may be considered in determining award if early delivery is required.

3. CASH DISCOUNTS: Cash discounts will not be considered for award purposes unless stated in the RFQ.

4. PAYMENT: Quotes which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

5. INVESTIGATION OF REFERENCES: Clackamas County reserves the right to investigate references and or the past performance of any Quoter with respect to its successful performance of similar services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, sub-contractors, and workers. Clackamas County may postpone the award or execution of the contract after the announcement of the apparent successful Quoter in order to complete its investigation. Clackamas County reserves the right to reject any quote or to reject all quotes at any time prior to Clackamas County's execution of a contract if it is determined to be in the best interest of Clackamas County to do so.

6. CLARIFICATION: Clackamas County reserves the right to seek clarification of each Quote, or to make an award without further discussion of Quotes received.

7. METHOD OF AWARD: Clackamas County reserves the right to make the award by item, groups of items or entire quote, whichever is in the best interest of Clackamas County.

8. QUOTE REJECTION: Clackamas County reserves the right to reject any and all quotes for any reason including, but not limited to, a Quoter’s failure to constitute as a responsible bidder under ORS 279B.110 and LCRB C047-640-1-c-F-iii.

9. QUOTE RESULTS: Quoters who submit a quote will be notified of the RFQ results. Awarded quote files are public records and available for review by submitting a public records request or by appointment.