RFQ 19sep25.pdf

Serve ~ Maintain ~ Protect

DEPARTMENT OF THE AIR FORCE

10TH CONTRACTING SQUADRON

USAF ACADEMY COLORADO

19 Sep 2025

10th Contracting Squadron 8110 Industrial Drive US Air Force Academy CO 80840

SUBJECT: Request for Quote (RFQ) FA700025Q0141, 557th FTG - B9207 National Furniture, United States Air Force Academy (USAFA), Colorado

SOLICITATION NOTICE

This combined synopsis and solicitation for commercial items is prepared in accordance with FAR Subpart 12.6, supplemented by additional details contained herein. This RFQ complies with FAR Parts 12 and 13.

The solicitation document, along with incorporated provisions and clauses, follows the regulations in effect through:

• Federal Acquisition Circular (FAC) 2025-05, effective 08/07/2025

• DFARS Change Notice, effective 01/17/2025

• Department of the Air Force Acquisition Circular (DAFAC) 2024-0612, effective

10/16/2024

COMMUNICATION RESTRICTIONS

Until the award is announced, all communication must cease between offerors and the requiring activity. Offerors may only engage with the Contracting Officer during this period.

QUOTE COMPLIANCE

The Government will only accept quotes that fully adhere to all solicitation requirements. Non-compliant quotes will not be considered for award. Additionally, all quotes must include applicable delivery fees. Offerors should carefully review the Instructions to Offerors to ensure full compliance.

REQUIREMENT DESCRIPTION

This acquisition is a 100% Small Business Set-Aside under:

• NAICS Code: 337214 (size standard: 1,100 employees)

• Product Service Code (PSC): 7110 Office Furniture

PROJECT DETAILS

The Department of the Air Force, USAFA - Colorado Springs, Colorado, is soliciting quotes for office furniture, including installation and delivery, in accordance with the specifications outlined in this RFQ.

Only written quotes will be accepted; oral offers will not be considered.

• Place of Performance: USAFA, Colorado Springs, CO

• Delivery Method: F.O.B. Destination

• Required Delivery Timeline: ARO 8-12 weeks

NOTICE TO VENDORS/SUPPLIERS

The Government reserves the right to cancel this RFQ at any time, before or after the closing date.

• If this RFQ is canceled, the Government is not obligated to reimburse offerors for any incurred costs.

PURCHASE AUTHORIZATION

If awarded, the Contracting Officer will issue an authorization to purchase in accordance with

DFARS PGI 251.102.

INSTRUCTIONS TO OFFERORS AND QUOTE SUBMISSION

Applicable Clause: FAR 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)

Quote Requirements:

Offerors must submit a Firm Fixed Price (FFP) quote listing all applicable prices for products and services as outlined in Attachment 1 – Statement of Work (SOW), dated 11 Aug 2025.

Submission of Offers:

Signed and dated offers must be submitted to the office specified in this solicitation before the exact closing time.

Offer Format:

Offers may be submitted on letterhead stationery and must include the following details:

1. Time Specified for Receipt of Offers

2. Offeror's Information: Name, Address, Telephone Number, UEI Number, CAGE Code, Business Size

3. Technical Description of the offered items (sufficient detail for evaluation)

4. Express Warranty Terms (if applicable)

5. Pricing Breakdown:

o Quantity o Unit Price o Total Price o Bottom-Line Price o Any Discount Terms

6. Remit-To Address (if different from mailing address)

7. Acknowledgment of Solicitation and Any Amendments

8. Completed Buy American Certificate (DFARS 252.225-7000)

9. Statement of Agreement with all terms, conditions, and provisions included in the solicitation

SAM Registration Requirement:

Offerors must be registered and active in the System for Award Management (SAM) (https://www.sam.gov) at the time of submission.

• Non-registered or inactive offerors will NOT be considered.

Period for Acceptance of Offers:

Offerors must hold their quoted prices firm for at least 60 calendar days from the submission deadline.

Late Submissions, Modifications, Revisions, and Withdrawals (FAR 52.212-1(f)):

• Offerors are responsible for submitting their proposals before the exact closing time.

• Late submissions will NOT be considered unless received before award determination.

• Offers may be withdrawn by written notice before the closing time.

CONTRACT AWARD

The Government intends to evaluate offers and award a contract without discussions.

• Offerors should submit their best terms upfront, covering both price and technical requirements.

• The Government reserves the right to conduct discussions if deemed necessary.

• The Government may reject any or all offers if such action is in the public interest, accept an offer other than the lowest, and waive informalities and minor irregularities.

EVALUATION AND AWARD CRITERIA

Applicable Clause: **FAR 52.212-2 – Evaluation – Commercial Products and Commercial Services (Nov 2021) The Government will award a contract to the responsible offeror whose quote conforms to the solicitation and is most advantageous to the Government.

Evaluation Process (Lowest Price Technically Acceptable – LPTA):

Step 1: Compliance Check All submitted quotes will be reviewed for compliance with RFQ requirements, including proper formatting, provisions, clauses, and deadlines.

Step 2: Lowest Price Technically Acceptable (LPTA) Review Compliant quotes will be ranked based on price and evaluated as follows:

• Factor 1 – Total Price:

o Quotes are reviewed and ranked from lowest to highest.

http://www.sam.gov/ o The lowest priced quote is then evaluated for technical acceptability.

• Factor 2 – Technical Acceptability:

o The requiring activity will evaluate each quote based on the following:

1. Quoted items match all specifications in Attachment 1 – SOW (dated

11 Aug 2025).

2. Correct quantities are quoted.

3. Required delivery dates are met.

4. All requirements mentioned in the SOW are properly addressed.

• If the lowest priced quote meets technical requirements, the award will be made to that offeror. If the lowest priced quote is unacceptable, the next lowest quote will be evaluated, continuing until an acceptable quote is found.

EVALUATION PROCESS

All submitted quotes will be reviewed and categorized as Technically Acceptable or Technically Unacceptable based on compliance with solicitation requirements.

Definition of Acceptability:

• Acceptable: The quote clearly meets all requirements of the solicitation, including full compliance with every item listed in the Statement of Work (SOW).

• Unacceptable: The quote does not meet solicitation requirements or lacks full compliance with every item in the SOW.

Evaluation Steps:

1. Responsiveness Review & Pricing Ranking:

o The Government will evaluate all quotes for responsiveness (complete, compliant submissions).

o Quotes will then be ranked from lowest to highest total proposed price. The Contracting Officer will determine the anticipated price to be fair and reasonable by comparing the proposed price to previously purchased furniture requirements IAW FAR 15.404-1(b)(2)(ii) and comparing the proposed price to the Independent Government Estimate (IGE) IAW FAR 15.404-1(b)(2)(v) to determine if it is Technical Acceptable.

2. Technical Evaluation Process:

o The evaluation will include comparing the SOW specifications and drawings to what is proposed information and the brand name only furniture resulting in either a “Technically Acceptable" or "Technically Unacceptable" rating.

3. Award Decision:

o If the lowest-priced quote is technically acceptable, award will be made to that vendor without further review of other quotes.

o If the lowest-priced quote is unacceptable, the next lowest quote will be evaluated.

o This process continues until a quote is determined technically acceptable, after which no further quotes will be evaluated.

QUESTIONS & QUOTE SUBMISSION DEADLINES

Questions Submission Deadline:

• No later than (NLT) 23 Sep 2025, 11:00 AM (MST).

• Questions received after this deadline will not be accepted.

Quote Submission Deadline:

• Quotes are due no later than (NLT) 26 Sep 2025, 2:00 PM (MST).

All quotes must be submitted to the Contracting Officer: Mr. Rich Kouba Phone: 719-333-8049 Email: rory.kouba.2@us.af.mil

RORY KOUBA

Contracting Officer

(3) Attachments:

1. Statement of Work, 11 Aug 2025

2. Appendix 1 Directors Furniture Plan

3. Appendix 2 Front Office Plan mailto:rory.kouba.2@us.af.mil