RFQ 23sep25 Amned 1.pdf

Serve ~ Maintain ~ Protect

DEPARTMENT OF THE AIR FORCE

10TH CONTRACTING SQUADRON

USAF ACADEMY COLORADO

19 Sep 2025

10th Contracting Squadron 8110 Industrial Drive US Air Force Academy CO 80840

SUBJECT: Request for Quote (RFQ) FA700025Q0141, 557th FTG - B9207 National Furniture, United States Air Force Academy (USAFA), Colorado

SOLICITATION NOTICE

This combined synopsis and solicitation for commercial items is prepared in accordance with FAR Subpart 12.6, supplemented by additional details contained herein. This RFQ complies with FAR Parts 12 and 13.

The solicitation document, along with incorporated provisions and clauses, follows the regulations in effect through:

• Federal Acquisition Circular (FAC) 2025-05, effective 08/07/2025

• DFARS Change Notice, effective 01/17/2025

• Department of the Air Force Acquisition Circular (DAFAC) 2024-0612, effective

10/16/2024

COMMUNICATION RESTRICTIONS

Until the award is announced, all communication must cease between offerors and the requiring activity. Offerors may only engage with the Contracting Officer during this period.

QUOTE COMPLIANCE

The Government will only accept quotes that fully adhere to all solicitation requirements. Non-compliant quotes will not be considered for award. Additionally, all quotes must include applicable delivery fees. Offerors should carefully review the Instructions to Offerors to ensure full compliance.

REQUIREMENT DESCRIPTION

This acquisition is a 100% Small Business Set-Aside under:

• NAICS Code: 337214 (size standard: 1,100 employees)

• Product Service Code (PSC): 7110 Office Furniture

PROJECT DETAILS

The Department of the Air Force, USAFA - Colorado Springs, Colorado, is soliciting quotes for office furniture, including installation and delivery, in accordance with the specifications outlined in this RFQ.

Only written quotes will be accepted; oral offers will not be considered.

• Place of Performance: USAFA, Colorado Springs, CO

• Delivery Method: F.O.B. Destination

• Required Delivery Timeline: ARO 8-12 weeks

NOTICE TO VENDORS/SUPPLIERS

The Government reserves the right to cancel this RFQ at any time, before or after the closing date.

• If this RFQ is canceled, the Government is not obligated to reimburse offerors for any incurred costs.

PURCHASE AUTHORIZATION

If awarded, the Contracting Officer will issue an authorization to purchase in accordance with

DFARS PGI 251.102.

INSTRUCTIONS TO OFFERORS AND QUOTE SUBMISSION

Applicable Clause: FAR 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)

Quote Requirements:

Offerors must submit a Firm Fixed Price (FFP) quote listing all applicable prices for products and services as outlined in Attachment 1 – Statement of Work (SOW), dated 11 Aug 2025.

Submission of Offers:

Signed and dated offers must be submitted to the office specified in this solicitation before the exact closing time.

Offer Format:

Offers may be submitted on letterhead stationery and must include the following details:

1. Time Specified for Receipt of Offers

2. Offeror's Information: Name, Address, Telephone Number, UEI Number, CAGE Code, Business Size

3. Technical Description of the offered items (sufficient detail for evaluation)

4. Express Warranty Terms (if applicable)

5. Pricing Breakdown:

o Quantity o Unit Price o Total Price o Bottom-Line Price o Any Discount Terms

6. Remit-To Address (if different from mailing address)

7. Acknowledgment of Solicitation and Any Amendments

8. Completed Buy American Certificate (DFARS 252.225-7000)

9. Vendors responding to the solicitation must be authorized Haworth resellers. The

Contracting Officer will require verification of this authorization through documentation provided by the vendor, such as an official email or certificate directly from Haworth. The Contracting Officer will determine if the documentation validates the vendor's authorized reseller status. If the quote does not meet the requirement, it will be determined unacceptable.

10. Statement of Agreement with all terms, conditions, and provisions included in the solicitation

SAM Registration Requirement:

Offerors must be registered and active in the System for Award Management (SAM) (https://www.sam.gov) at the time of submission.

• Non-registered or inactive offerors will NOT be considered.

Period for Acceptance of Offers:

Offerors must hold their quoted prices firm for at least 60 calendar days from the submission deadline.

Late Submissions, Modifications, Revisions, and Withdrawals (FAR 52.212-1(f)):

• Offerors are responsible for submitting their proposals before the exact closing time.

• Late submissions will NOT be considered unless received before award determination.

• Offers may be withdrawn by written notice before the closing time.

CONTRACT AWARD

The Government intends to evaluate offers and award a contract without discussions.

• Offerors should submit their best terms upfront, covering both price and technical requirements.

• The Government reserves the right to conduct discussions if deemed necessary.

• The Government may reject any or all offers if such action is in the public interest, accept an offer other than the lowest, and waive informalities and minor irregularities.

EVALUATION AND AWARD CRITERIA

Applicable Clause: **FAR 52.212-2 – Evaluation – Commercial Products and Commercial Services (Nov 2021) The Government will award a contract to the responsible offeror whose quote conforms to the solicitation and is most advantageous to the Government.

Evaluation Process (Lowest Price Technically Acceptable – LPTA):

Step 1: Compliance Check All submitted quotes will be reviewed for compliance with RFQ requirements, including proper formatting, provisions, clauses, and deadlines.

http://www.sam.gov/

Step 2: Lowest Price Technically Acceptable (LPTA) Review Compliant quotes will be ranked based on price and evaluated as follows:

• Factor 1 – Total Price:

o Quotes are reviewed and ranked from lowest to highest.

o The lowest priced quote is then evaluated for technical acceptability.

• Factor 2 – Technical Acceptability:

o The requiring activity will evaluate each quote based on the following:

1. Quoted items match all specifications in Attachment 1 – SOW (dated 11 Aug 2025).

2. Correct quantities are quoted.

3. Required delivery dates are met.

4. All requirements mentioned in the SOW are properly addressed.

• If the lowest priced quote meets technical requirements, the award will be made to that offeror. If the lowest priced quote is unacceptable, the next lowest quote will be evaluated, continuing until an acceptable quote is found.

EVALUATION PROCESS

All submitted quotes will be reviewed and categorized as Technically Acceptable or Technically Unacceptable based on compliance with solicitation requirements.

Definition of Acceptability:

• Acceptable: The quote clearly meets all requirements of the solicitation, including full compliance with every item listed in the Statement of Work (SOW).

• Unacceptable: The quote does not meet solicitation requirements or lacks full compliance with every item in the SOW.

Evaluation Steps:

1. Responsiveness Review & Pricing Ranking:

o The Government will evaluate all quotes for responsiveness (complete, compliant submissions).

o Quotes will then be ranked from lowest to highest total proposed price. The Contracting Officer will determine the anticipated price to be fair and reasonable by comparing the proposed price to previously purchased furniture requirements IAW FAR 15.404-1(b)(2)(ii) and comparing the proposed price to the Independent Government Estimate (IGE) IAW FAR 15.404-1(b)(2)(v) to determine if it is Technical Acceptable.

2. Technical Evaluation Process:

o The evaluation will include comparing the SOW specifications and drawings to what is proposed information and the brand name only furniture resulting in either a “Technically Acceptable" or "Technically Unacceptable" rating.

3. Award Decision:

o If the lowest-priced quote is technically acceptable, award will be made to that vendor without further review of other quotes.

o If the lowest-priced quote is unacceptable, the next lowest quote will be evaluated.

o This process continues until a quote is determined technically acceptable, after which no further quotes will be evaluated.

ADDITIONAL CLAUSES:

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations.

As prescribed in 9.108-5(b), insert the following clause:

Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(a) Definitions. As used in this clause- Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned-

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) If the contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, the Government may be prohibited from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(c) Exceptions to this prohibition are located at 9.108-2.

(d) In the event the Contractor becomes either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation during contract performance, the Contractor shall give written notice to the Contracting Officer within five business days from the date of the inversion event.

(End of clause)

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

As prescribed in 204.7304 (c), use the following clause:

SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT

REPORTING (MAY 2024)

(a) Definitions. As used in this clause— “Adequate security” means protective measures that are commensurate with the consequences and probability of loss, misuse, or unauthorized access to, or modification of information.

“Compromise” means disclosure of information to unauthorized persons, or a violation of the security policy of a system, in which unauthorized intentional or unintentional disclosure, modification, destruction, or loss of an object, or the copying of information to unauthorized media may have occurred.

“Contractor attributional/proprietary information” means information that identifies the contractor(s), whether directly or indirectly, by the grouping of information that can be traced back to the contractor(s) (e.g., program description, facility locations), personally identifiable information, as well as trade secrets, commercial or financial information, or other commercially sensitive information that is not customarily shared outside of the company.

“Controlled technical information” means technical information with military or space application that is subject to controls on the access, use, reproduction, modification, performance, display, release, disclosure, or dissemination. Controlled technical information would meet the criteria, if disseminated, for distribution statements B through F using the criteria set forth in DoD Instruction 5230.24, Distribution Statements on Technical Documents. The term does not include information that is lawfully publicly available without restrictions.

“Covered contractor information system” means an unclassified information system that is owned, or operated by or for, a contractor and that processes, stores, or transmits covered defense information.

“Covered defense information” means unclassified controlled technical information or other information, as described in the Controlled Unclassified Information (CUI) Registry at http://www.archives.gov/cui/registry/category-list.html, that requires safeguarding or dissemination controls pursuant to and consistent with law, regulations, and Governmentwide policies, and is—

(1) Marked or otherwise identified in the contract, task order, or delivery order and provided to the contractor by or on behalf of DoD in support of the performance of the contract; or

(2) Collected, developed, received, transmitted, used, or stored by or on behalf of the contractor in support of the performance of the contract.

“Cyber incident” means actions taken through the use of computer networks that result in a compromise or an actual or potentially adverse effect on an information system and/or the information residing therein.

“Forensic analysis” means the practice of gathering, retaining, and analyzing computer-related data for investigative purposes in a manner that maintains the integrity of the data.

“Information system” means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information.

“Malicious software” means computer software or firmware intended to perform an unauthorized process that will have adverse impact on the confidentiality, integrity, or availability of an information system. This definition includes a virus, worm, Trojan horse, or other code-based entity that infects a host, as well as spyware and some forms of adware.

“Media” means physical devices or writing surfaces including, but is not limited to, magnetic tapes, optical disks, magnetic disks, large-scale integration memory chips, and printouts onto which covered defense information is recorded, stored, or printed within a covered contractor information system.

‘‘Operationally critical support’’ means supplies or services designated by the Government as critical for airlift, sealift, intermodal transportation services, or logistical support that is essential to the mobilization, deployment, or sustainment of the Armed Forces in a contingency operation.

“Rapidly report” means within 72 hours of discovery of any cyber incident.

“Technical information” means technical data or computer software, as those terms are defined in the clause at DFARS 252.227-7013 , Rights in Technical Data—Other Than Commercial Products and Commercial Services, regardless of whether or not the clause is incorporated in this solicitation or contract. Examples of technical information include research and engineering data, engineering drawings, and associated lists, specifications, standards, process sheets, manuals, technical reports, technical orders, catalog-item identifications, data sets, studies and analyses and related information, and computer software executable code and source code.

(b) Adequate security. The Contractor shall provide adequate security on all covered contractor information systems. To provide adequate security, the Contractor shall implement, at a minimum, the following information security protections:

(1) For covered contractor information systems that are part of an Information Technology (IT) service or system operated on behalf of the Government, the following security requirements apply:

(i) Cloud computing services shall be subject to the security requirements specified in the clause 252.239-7010 , Cloud Computing Services, of this contract.

(ii) Any other such IT service or system (i.e., other than cloud computing) shall be subject to the security requirements specified elsewhere in this contract.

(2) For covered contractor information systems that are not part of an IT service or system operated on behalf of the Government and therefore are not subject to the security requirement specified at paragraph (b)(1) of this clause, the following security requirements apply:

(i) Except as provided in paragraph (b)(2)(ii) of this clause, the covered contractor information system shall be subject to the security requirements in National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations” (available via the internet at https://csrc.nist.gov/publications/sp800) in effect at the time the solicitation is issued or as authorized by the Contracting Officer.

(ii)(A) The Contractor shall implement NIST SP 800-171, as soon as practical, but not later than December 31, 2017. For all contracts awarded prior to October 1, 2017, the Contractor shall notify the DoD Chief Information Officer (CIO), via email at osd.dibcsia@mail.mil, within 30 days of contract award, of any security requirements specified by NIST SP 800-171 not implemented at the time of contract award.

(B) The Contractor shall submit requests to vary from NIST SP 800-171 in writing to the Contracting Officer, for consideration by the DoD CIO. The Contractor need not implement any security requirement adjudicated by an authorized representative of the DoD CIO to be nonapplicable or to have an alternative, but equally effective, security measure that may be implemented in its place.

(C) If the DoD CIO has previously adjudicated the contractor’s requests indicating that a requirement is not applicable or that an alternative security measure is equally effective, a copy of that approval shall be provided to the Contracting Officer when requesting its recognition under this contract.

(D) If the Contractor intends to use an external cloud service provider to store, process, or transmit any covered defense information in performance of this contract, the Contractor shall require and ensure that the cloud service provider meets security requirements equivalent to those established by the Government for the Federal Risk and Authorization Management Program (FedRAMP) Moderate baseline (https://www.fedramp.gov/documents-templates/) and that the cloud service provider complies with requirements in paragraphs (c) through (g) of this clause for cyber incident reporting, malicious software, media preservation and protection, access to additional information and equipment necessary for forensic analysis, and cyber incident damage assessment.

(3) Apply other information systems security measures when the Contractor reasonably determines that information systems security measures, in addition to those identified in paragraphs (b)(1) and (2) of this clause, may be required to provide adequate security in a dynamic environment or to accommodate special circumstances (e.g., medical devices) and any individual, isolated, or temporary deficiencies based on an assessed risk or vulnerability. These measures may be addressed in a system security plan.

(c) Cyber incident reporting requirement.

(1) When the Contractor discovers a cyber incident that affects a covered contractor information system or the covered defense information residing therein, or that affects the contractor’s ability to perform the requirements of the contract that are designated as operationally critical support and identified in the contract, the Contractor shall—

(i) Conduct a review for evidence of compromise of covered defense information, including, but not limited to, identifying compromised computers, servers, specific data, and user accounts. This review shall also include analyzing covered contractor information system(s) that were part of the cyber incident, as well as other information systems on the Contractor’s network(s), that may have been accessed as a result of the incident in order to identify compromised covered defense information, or that affect the Contractor’s ability to provide operationally critical support; and

(ii) Rapidly report cyber incidents to DoD at https://dibnet.dod.mil.

(2) Cyber incident report. The cyber incident report shall be treated as information created by or for DoD and shall include, at a minimum, the required elements at https://dibnet.dod.mil.

(3) Medium assurance certificate requirement.In order to report cyber incidents in accordance with this clause, the Contractor or subcontractor shall have or acquire a DoD-approved medium assurance certificate to report cyber incidents. For information on obtaining a DoD-approved medium assurance certificate, see https://public.cyber.mil/eca/.

(d) Malicious software. When the Contractor or subcontractors discover and isolate malicious software in connection with a reported cyber incident, submit the malicious software to DoD Cyber Crime Center (DC3) in accordance with instructions provided by DC3 or the Contracting Officer. Do not send the malicious software to the Contracting Officer.

(e) Media preservation and protection. When a Contractor discovers a cyber incident has occurred, the Contractor shall preserve and protect images of all known affected information systems identified in paragraph (c)(1)(i) of this clause and all relevant monitoring/packet capture data for at least 90 days from the submission of the cyber incident report to allow DoD to request the media or decline interest.

(f) Access to additional information or equipment necessary for forensic analysis.Upon request by DoD, the Contractor shall provide DoD with access to additional information or equipment that is necessary to conduct a forensic analysis.

(g) Cyber incident damage assessment activities. If DoD elects to conduct a damage assessment, the Contracting Officer will request that the Contractor provide all of the damage assessment information gathered in accordance with paragraph (e) of this clause.

(h) DoD safeguarding and use of contractor attributional/proprietary information. The Government shall protect against the unauthorized use or release of information obtained from the contractor (or derived from information obtained from the contractor) under this clause that includes contractor attributional/proprietary information, including such information submitted in accordance with paragraph (c). To the maximum extent practicable, the Contractor shall identify and mark attributional/proprietary information. In making an authorized release of such information, the Government will implement appropriate procedures to minimize the contractor attributional/proprietary information that is included in such authorized release, seeking to include only that information that is necessary for the authorized purpose(s) for which the information is being released.

(i) Use and release of contractor attributional/proprietary information not created by or for DoD.

Information that is obtained from the contractor (or derived from information obtained from the contractor) under this clause that is not created by or for DoD is authorized to be released outside of DoD—

(1) To entities with missions that may be affected by such information;

(2) To entities that may be called upon to assist in the diagnosis, detection, or mitigation of cyber incidents;

(3) To Government entities that conduct counterintelligence or law enforcement investigations;

(4) For national security purposes, including cyber situational awareness and defense purposes (including with Defense Industrial Base (DIB) participants in the program at 32 CFR part 236); or

(5) To a support services contractor (“recipient”) that is directly supporting Government activities under a contract that includes the clause at 252.204-7009 , Limitations on the Use or Disclosure of

Third-Party Contractor Reported Cyber Incident Information.

(j) Use and release of contractor attributional/proprietary information created by or for DoD.

Information that is obtained from the contractor (or derived from information obtained from the contractor) under this clause that is created by or for DoD (including the information submitted pursuant to paragraph (c) of this clause) is authorized to be used and released outside of DoD for purposes and activities authorized by paragraph (i) of this clause, and for any other lawful Government purpose or activity, subject to all applicable statutory, regulatory, and policy based restrictions on the Government’s use and release of such information.

(k) The Contractor shall conduct activities under this clause in accordance with applicable laws and regulations on the interception, monitoring, access, use, and disclosure of electronic communications and data.

(l) Other safeguarding or reporting requirements. The safeguarding and cyber incident reporting required by this clause in no way abrogates the Contractor’s responsibility for other safeguarding or cyber incident reporting pertaining to its unclassified information systems as required by other applicable clauses of this contract, or as a result of other applicable U.S. Government statutory or regulatory requirements.

(m) Subcontracts. The Contractor shall—

(1) Include this clause, including this paragraph (m), in subcontracts, or similar contractual instruments, for operationally critical support, or for which subcontract performance will involve covered defense information, including subcontracts for commercial products or commercial services, without alteration, except to identify the parties. The Contractor shall determine if the information required for subcontractor performance retains its identity as covered defense information and will require protection under this clause, and, if necessary, consult with the Contracting Officer; and

(2) Require subcontractors to—

(i) Notify the prime Contractor (or next higher-tier subcontractor) when submitting a request to vary from a NIST SP 800-171 security requirement to the Contracting Officer, in accordance with paragraph (b)(2)(ii)(B) of this clause; and

(ii) Provide the incident report number, automatically assigned by DoD, to the prime Contractor (or next higher-tier subcontractor) as soon as practicable, when reporting a cyber incident to DoD as required in paragraph (c) of this clause.

(End of clause)

QUESTIONS & QUOTE SUBMISSION DEADLINES

Questions Submission Deadline:

• No later than (NLT) 24 Sep 2025, 11:00 AM (MST).

• Questions received after this deadline will not be accepted.

Quote Submission Deadline:

• Quotes are due no later than (NLT) 26 Sep 2025, 2:00 PM (MST).

All quotes must be submitted to the Contracting Officer: Mr. Rich Kouba Phone: 719-333-8049 Email: rory.kouba.2@us.af.mil

RORY KOUBA

Contracting Officer

(3) Attachments:

1. Statement of Work, 11 Aug 2025

2. Appendix 1 Directors Furniture Plan

3. Appendix 2 Front Office Plan mailto:rory.kouba.2@us.af.mil