RFQ 19MX5326Q0053.pdf

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ ☐ IS ☒ IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGE

S

1. REQUEST NO.

19MX5326Q0053

2. DATE ISSUED

08/07/2026

3. REQUISITION/PURCHASE

REQUEST NO.

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

U.S. Embassy Mexico City General Services Office / Procurement Paseo de la Reforma No. 305 Cuauhtemoc 06500 Ciudad de Mexico

6. DELIVER BY (Date) December 31, 2026.

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls) 7. DELIVERY ☐ FOB DESTINATION ☒OTHER (See Schedule) NAME

Morgan L. Osborne

TELEPHONE NUMBER

AREA

CODE

+52 (55)

NUMBER

5080-2000

9. DESTINATION

8. TO: a. NAME OF CONSIGNEE

U.S. EMBASSY MEXICO

CITY/GSO/PROCUREMENT

a. NAME b. COMPANY b. STREET ADDRESS

PASEO DE LA REFORMA NO. 305

COLONIA CUAUHTÉMOC

c. STREET ADDRESS c. CITY Mexico City

d. CITY e. STATE f. ZIP CODE d. STATE

CDMX

e. ZIP CODE 06500

10. PLEASE FURNISH QUOTATIONS

TO THE ISSUING OFFICE IN

BLOCK 5A ON OR BEFORE CLOSE

OF BUSINESS (Date)

August 24, 2026, 12:00 pm Local Time (Mexico City)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

001 NOTIFIER FPTI-951 SMOKE DETECTOR

MULTI-CRITERIA

130 Each

002 NOTIFIER FSP-951R SMOKE DETECTOR FOR

DUCT

18 Each

003 NOTIFIER FST-951R HEAT DETECTOR 30 Each

004 NOTIFIER NBG-12LX PULL STATION 10 Each

005 NOTIFIER FRM-1 MODULE RELAY 34 Each

006 NOTIFIER FMM-1 MONITOR MODULE 10 Each

007 NOTIFIER FDM-1 DUAL MONITOR 6 Each

008 NOTIFIER LCM-320 LOOP CONTROL

MODULE

1 Each

009 NOTIFIER LEM-320 LOOP EXPANDER

MODULE

1 Each

010 NOTIFIER HS-NCM-MF NETWORK

COMMUNICATION MODULE

1 Each

011 NOTIFIER CPS-24 POWER SUPPLY 2 Each

012 NOTIFIER ACPS-610 ADDRESSABLE

CHARGER POWER SUPPLY

2 Each

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

013 NOTIFIER DNR DUCT DETECTOR (CASING) 20 Each

014 NOTIFIER SRL WALL STROBE 60 Each

015 NOTIFIER PC2WL CEILING HORN STROBE 30 Each

12 DISCOUNT FOR PROMPT

PAYMENT

a. 10 CALENDAR

DAYS

b. 20 CALENDAR

DAYS

c. 30 CALENDAR

DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [ x] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER SIGNATURE OF PERSON

AUTHORIZED TO SIGN

QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

. SIGNER

c. COUNTY NAME (Type or print) b. TELEPHONE

d. CITY e. STATE f. ZIP CODE TIITLE (Type or print) REA CODE

UMBER

SECTION 1

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. Scope of Services

A. This Statement of Work establishes the requirements for the acquisition of Fire Alarm System spare parts for the New Embassy Compound Facilities located at Mexico City.

B. This is a firm-fixed price type of purchase order.

C. The prices listed below shall include all labor, tools, materials and all the necessary to deliver the required final results on the agreed date and location specified in Section A of this document.

D. Local (Mexican) offerors shall submit pricing in Mexican Pesos, as payment will be made in Mexican Pesos at a Mexican bank. U.S.

firms are eligible to be paid in U.S. Dollars and must submit their offers in U.S. Dollars. A U.S. firm is defined as a company incorporated under the laws of a state within the United States and its Territories.

Local companies may also be paid in U.S. Dollars, provided they maintain a U.S. Dollar bank account at a Mexican bank. All offerors must ensure their pricing submissions align with these requirements to facilitate accurate payment processing.

E. Value Added Tax (VAT) for offers submitted by local (Mexican) offerors, either in U.S. Dollars or in Mexican Pesos, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

For U.S. firms, this rate is not applicable; therefore, it shall not be included in U.S. firms rates or invoices.

Pricing (☐ Mexican Pesos / ☐ U.S. Dollars

Line Item Description Unit Unit

Price Quantity Total Price

001 NOTIFIER FPTI-951 SMOKE

DETECTOR MULTI-CRITERIA Each

002 NOTIFIER FSP-951R SMOKE

DETECTOR FOR DUCT Each

003 NOTIFIER FST-951R HEAT

DETECTOR Each

004 NOTIFIER NBG-12LX PULL

STATION Each

005 NOTIFIER FRM-1 MODULE

RELAY Each

006 NOTIFIER FMM-1 MONITOR

MODULE Each

007 NOTIFIER FDM-1 DUAL

MONITOR Each

008 NOTIFIER LCM-320 LOOP

CONTROL MODULE Each

009 NOTIFIER LEM-320 LOOP

EXPANDER MODULE Each

NOTIFIER HS-NCM-MF

NETWORK

COMMUNICATION MODULE

Each

011 NOTIFIER CPS-24 POWER

SUPPLY Each

NOTIFIER ACPS-610

ADDRESSABLE CHARGER

POWER SUPPLY

Each

013 NOTIFIER DNR DUCT

DETECTOR (CASING) Each

014 NOTIFIER SRL WALL

STROBE Each

015 NOTIFIER PC2WL CEILING

HORN STROBE Each

Sub-Total $ VAT (only applicable to MEX local vendors/local invoices) $ -

Grand Total $

II. Description of Items and Service – General Specifications.

A. Background

These OEM spare parts are essential for the safe, reliable, and continuous operation of the fire alarm systems installed throughout the facility. Components such as control panels, initiating devices, notification appliances, relays, power supplies, communication modules, and other manufacturer-approved replacement parts are specifically designed and tested to function as an integrated part of the fire alarm system. These components ensure proper fire alarm performance, occupant safety, accurate detection and notification functions, communication functions, and compliance with the manufacturer's operational requirements.

The use of non-OEM, aftermarket, or incompatible replacement parts could adversely affect system performance, reduce reliability, create troubleshooting challenges, void manufacturer warranties, and increase maintenance costs and downtime. Additionally, the installation of substitute components may compromise compliance with applicable fire safety codes, manufacturer specifications, and regulatory requirements.

Given the critical role fire alarm systems play in daily building operations and occupant safety, maintaining full warranty and manufacturer compliance is essential. Procuring the specified OEM fire alarm spare parts ensures compatibility with existing equipment, minimizes operational disruptions, preserves the long-term reliability and service life of the systems, and protects the facility from avoidable financial, safety, and operational risks.

III. Requirements

A. Technical Requirements / Specific Requirements

This requirement is to provide spare parts at the New Embassy Compound Facilities located at Mexico City.

This list has been determined and approved by Overseas Building Operations (OBO) to be funded under the allocated budget. As indicated by OBO, purchases should be limited to the specific description and model they have specified, which are as follows:

Brand name Part # Model Item description

Notifier FPTI-951 FPTI-951 SMOKE DETECTOR MULTI-CRITERIA Notifier FSP-951R FSP-951R SMOKE DETECTOR FOR DUCT Notifier FST-951R FST-951R HEAT DETECTOR Notifier NBG-12LX NBG-12LX PULL STATION Notifier FRM-1 FRM-1 MODULE RELAY Notifier FMM-1 FMM-1 MONITOR MODULE Notifier FDM-1 FDM-1 DUAL MONITOR Notifier LCM-320 LCM-320 LOOP CONTROL MODULE Notifier LEM-320 LEM-320 LOOP EXPANDER MODULE Notifier HS-NCM-MF HS-NCM-MF NETWORK COMUNICATION MODULE Notifier CPS-24 CPS-24 POWER SUPPLY

Notifier ACPS-610 ACPS-610 ADDRESSSABLE CHARGER/POWER

SUPPLY

Notifier DNR DNR DUCT DETECTOR (CASING) Notifier SRL SRL WALL STROBE Notifier PC2WL PC2WL CEILING HORN STROBE

These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with the existing Fire Alarm system, maintain critical safety functions, and preserve manufacturer warranties.

This will allow the FAC and OBO to accomplish the safe, reliable, and uninterrupted operation of the Fire Alarm system essential to Facility Operations.

IV. Delivery Time and Locations

For Local (Mexican) offerors the delivery will be at the U.S. Embassy in Mexico City located at Presa Angostura 225, Col. Irrigación, Miguel Hidalgo, 11500, Ciudad de México, CDMX.

International and U.S. suppliers shall send all the spare parts into one single consolidated shipment to U.S. logistics Center, located at 225 South Vermillion Ave. Unit 90, Brownsville, Texas 78521.

General Services Office (GSO) should coordinate with U.S. Logistics Center to ensure all the spare parts are sent to the New Embassy Compound in a single shipment.

V. Applicable Standards

The items shall be specifically the ones listed and shall be delivered undamaged, correctly packaged, and properly identified. All items must be brand new. No substitution for similar items will be accepted.

VI. Warranty

Acceptance is contingent upon physical inspection and verification against the packing list and SOW specifications. Supplier shall replace any defective or non-conforming item(s) within 10 business days of notice.

VII. Proposals Deadline

Prospective offerors should send their proposals at MexicoCityGSOSolicitations@groups.state.gov no later than August 24th at 12:00 p.m. Local Time (Mexico City).

SECTION 2

PURCHASE ORDER CLAUSES

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1)

CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—

REGISTRATION NOV 2025

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT—

MAINTENANCE NOV 2025

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS NOV 2025

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC OR

CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES NOV 2025

52.246-26 REPORTING NONCONFORMING ITEMS AUG 2024

NUMBER TITLE DATE

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS NOV 2025

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS NOV 2025

(End of clause)

DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR

Chapter 6) CLAUSES

NUMBER TITLE DATE

652.225-71

SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT

OF 1979, AS AMENDED (IF ORDER EXCEEDS SIMPLIFIED

ACQUISITION THRESHOLD)

AUG 1999

652.229-70

EXCISE TAX EXCEPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES. (FOR

SUPPLIES TO BE DELIVERED TO AN OVERSEAS POST)

JUL 1988

652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE FEB 2015

652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED

RESOURCES SEP 2007

652.242-70

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

FILL-IN FOR PARAGRAPH B: “THE COR IS

AUG 1999

652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999

652.243-70 NOTICES AUG 1999

652.247-71 SHIPPING INSTRUCTIONS FEB 2015

The following clause is provided in full text, and is applicable for orders for services that will require contractor employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS information systems:

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION

CARD POLICY

AND PROCEDURES (FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at:

http://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

(End of clause)

SECTION 3

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms.

However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

SECTION 4

EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

1. Technically Acceptable Quote to include:

• Standard Form (SF-18)

• Pricing table in section 1

• A completed Section 4 – Representations and Certifications:

Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Project Manager (or other liaison to the U.S.

Embassy/Consulate) who understands written and spoken English;

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

(3) Quotation must be valid and spaces granted for 30 days (after the due date of the announcement).

(4) Manufacturer technical data, assembly instructions, load capacity information and safety documentation.

(5) Layout drawing, sketch, or technical configuration showing the proposed scaffolding arrangement, including approximate length, width, height, access stairs, working levels, platforms, and guardrails.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

• Vendor Registration form – Attachment C / Attachment D /Attachment E.

• SAM Registration – Attachment F.

• All proposals and documents must be in English.

2. Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Attachment C - Payment Registration Form – Pesos

Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number(s) E-mail Address Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name CLABE Interbancaria (18 digits) Currency of Account MXN

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

Attachment D - Payment Registration– USD to a bank in the United States

New Registration of Account Change of Account

Name of the account holder Name - Point of Contact Telephone Number E-mail Address Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number Currency of Account USD

Attachment E - Payment Registration– USD to a bank in Mexico

New Registration of Account Change of Account

Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number E-mail Address Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits) Currency of Account USD

INTERMEDIATE BANK

INFORMATION

Bank Name SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

Attachment F – Vendor Portal Registration

Attachments are included as separate files as part of the Solicitation Package.