FIRE ALARM SYSTEM SPARES - SOW.pdf

United States Department of State U.S. Embassy Mexico City

Facility Management Office (FAC)

SBU - CONTRACTING AND ACQUISITIONS

FACILITY MANAGEMENT OFFICE

Statement of Work (SOW) Spare parts for Fire Alarm system

U. S. EMBASSY, MEXICO CITY

Drafted by: Jorge Enriquez

Date: 6/10/2026

Contents A. Definitions

B. Introduction

C. Background

D. Technical Requirements/Tasks

E. Delivery time and locations

F. Applicable Standards

G. Warranty

A. DEFINITIONS

• FAC: Facility Management Office

• GSO: General Services Office

• NEC: New Embassy Compound

• OBO: Overseas Building Operations

• OEM: Original Equipment Manufacturer

B. INTRODUCTION

This Statement of Work supports the acquisition of Fire Alarm System spare parts for the NEC.

C. BACKGROUND

These OEM spare parts are essential for the safe, reliable, and continuous operation of the fire alarm systems installed throughout the facility. Components such as control panels, initiating devices, notification appliances, relays, power supplies, communication modules, and other manufacturer-approved replacement parts are specifically designed and tested to function as an integrated part of the fire alarm system. These components ensure proper fire alarm performance, occupant safety, accurate detection and notification functions, communication functions, and compliance with the manufacturer's operational requirements.

The use of non-OEM, aftermarket, or incompatible replacement parts could adversely affect system performance, reduce reliability, create troubleshooting challenges, void manufacturer warranties, and increase maintenance costs and downtime. Additionally, the installation of substitute components may compromise compliance with applicable fire safety codes, manufacturer specifications, and regulatory requirements.

Given the critical role fire alarm systems play in daily building operations and occupant safety, maintaining full warranty and manufacturer compliance is essential. Procuring the specified OEM fire alarm spare parts ensures compatibility with existing equipment, minimizes operational disruptions, preserves the long-term reliability and service life of the systems, and protects the facility from avoidable financial, safety, and operational risks.

D. TECHNICAL REQUIREMENTS/TASKS

The requirement is to provide spare parts at the New Embassy Compound in Mexico City.

This list has been determined and approved by OBO to be funded under the allocated budget. As indicated by OBO, purchases should be limited to the specific description and model they have specified, which are as follows:

Brand name Part # Model Item description

Notifier FPTI-951 FPTI-951 SMOKE DETECTOR MULTI-CRITERIA Notifier FSP-951R FSP-951R SMOKE DETECTOR FOR DUCT Notifier FST-951R FST-951R HEAT DETECTOR Notifier NBG-12LX NBG-12LX PULL STATION Notifier FRM-1 FRM-1 MODULE RELAY Notifier FMM-1 FMM-1 MONITOR MODULE Notifier FDM-1 FDM-1 DUAL MONITOR Notifier LCM-320 LCM-320 LOOP CONTROL MODULE Notifier LEM-320 LEM-320 LOOP EXPANDER MODULE Notifier HS-NCM-MF HS-NCM-MF NETWORK COMUNICATION MODULE Notifier CPS-24 CPS-24 POWER SUPPLY

Notifier ACPS-610 ACPS-610

ADDRESSSABLE CHARGER/POWER

SUPPLY

Notifier DNR DNR DUCT DETECTOR (CASING) Notifier SRL SRL WALL STROBE Notifier PC2WL PC2WL CEILING HORN STROBE

These supplies require that all replacement parts match the brand and model of the originally installed equipment to ensure compatibility with the existing Fire Alarm system, maintain critical safety functions, and preserve manufacturer warranties. This will allow the FAC and OBO to accomplish the safe, reliable, and uninterrupted operation of the Fire Alarm system essential to Facility Operations.

E. DELIVERY TIME AND LOCATIONS

Delivery to the NEC Mexico City, shall be coordinated with GSO and FAC.

Supplier shall send all the spare parts into one single consolidated shipment to Brownsville distribution center. Partial deliveries will not be accepted.

GSO should coordinate with Brownsville distribution center to ensure all the spare parts are sent to the NEC in a single shipment.

F. APPLICABLE STANDARDS

The items shall be specifically the ones listed and shall be delivered undamaged, correctly packaged, and properly identified. All items must be brand new. No substitution for similar items will be accepted.

G. WARRANTY

Acceptance is contingent upon physical inspection and verification against the packing list and SOW specifications. Supplier shall replace any defective or non-conforming item(s) within 10 business days of notice.