RFQ 19MX5326Q0052.pdf

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ ☐ IS ☒ IS NOT A SMALL BUSINESS-

SMALL PURCHASE SET-ASIDE (52.219-4)

PAGE

OF

PAGE

S

1. REQUEST NO.

19MX5326Q0052

2. DATE ISSUED

08/07/2026

3. REQUISITION/PURCHASE

REQUEST NO.

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5A. ISSUED BY

U.S. Embassy Mexico City General Services Office / Procurement Paseo de la Reforma No. 305 Cuauhtemoc 06500 Ciudad de Mexico

6. DELIVER BY (Date) December 31, 2026.

5B. FOR INFORMATION CALL: (Name and telephone no.) (No collect calls) 7. DELIVERY ☐ FOB DESTINATION ☒OTHER (See Schedule) NAME

Morgan L. Osborne

TELEPHONE NUMBER

AREA

CODE

+52 (55)

NUMBER

5080-2000

9. DESTINATION

8. TO: a. NAME OF CONSIGNEE

U.S. EMBASSY MEXICO

CITY/GSO/PROCUREMENT

a. NAME b. COMPANY b. STREET ADDRESS

PASEO DE LA REFORMA NO. 305

COLONIA CUAUHTÉMOC

c. STREET ADDRESS c. CITY Mexico City

d. CITY e. STATE f. ZIP CODE d. STATE

CDMX

e. ZIP CODE 06500

10. PLEASE FURNISH QUOTATIONS

TO THE ISSUING OFFICE IN

BLOCK 5A ON OR BEFORE CLOSE

OF BUSINESS (Date)

August 24, 2026, 12:00 pm Local Time (Mexico City)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

001 SUPPLY AND DELIVERY FOR ONE (1)

PACKAGED ROOFTOP HVAC UNIT

1 Lot

002 SUPPLY AND DELIVERY FOR THREE (3)

ASSOCIATED INDOOR AIR HANDLING

UNITS

3 Lot

12 DISCOUNT FOR PROMPT

PAYMENT

a. 10 CALENDAR

DAYS

b. 20 CALENDAR

DAYS

c. 30 CALENDAR

DAYS

d. CALENDAR DAYS

NUMBER %

NOTE: Additional provisions and representations [ x] are [ ] are not attached.

13 NAME AND ADDRESS OF QUOTER SIGNATURE OF PERSON

AUTHORIZED TO SIGN

QUOTATION

15 DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS

. SIGNER

c. COUNTY NAME (Type or print) b. TELEPHONE

d. CITY e. STATE f. ZIP CODE TIITLE (Type or print) REA CODE

UMBER

SECTION 1

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. Scope of Services

A. This Statement of Work establishes the requirements for the supply and delivery for one (1) packaged Rooftop HVAC Unit and three (3) associated Indoor Air Handling Units for the DCM Residential Property located at:

Av. Paseo de las Palmas 1615, Lomas de Chapultepec VIII Sección, Alcaldía Miguel Hidalgo, Mexico City, México

B. This is a firm-fixed price type of purchase order.

C. The prices listed below shall include all labor, tools, materials and all the necessary to deliver the required final results on the agreed date and location specified in Section A of this document.

D. Local (Mexican) offerors shall submit pricing in Mexican Pesos, as payment will be made in Mexican Pesos at a Mexican bank. U.S.

firms are eligible to be paid in U.S. Dollars and must submit their offers in U.S. Dollars. A U.S. firm is defined as a company incorporated under the laws of a state within the United States and its Territories.

Local companies may also be paid in U.S. Dollars, provided they maintain a U.S. Dollar bank account at a Mexican bank. All offerors must ensure their pricing submissions align with these requirements to facilitate accurate payment processing.

E. Value Added Tax (VAT) for offers submitted by local (Mexican) offerors, either in U.S. Dollars or in Mexican Pesos, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

For U.S. firms, this rate is not applicable; therefore, it shall not be included in U.S. firms rates or invoices.

Pricing (☐ Mexican Pesos / ☐ U.S. Dollars

Line Item Description Unit Unit

Price Quantity Total Price

SUPPLY AND DELIVERY FOR

ONE (1) PACKAGED

ROOFTOP HVAC UNIT

Lot 1 $

SUPPLY AND DELIVERY FOR

THREE (3) ASSOCIATED

INDOOR AIR HANDLING

UNITS

Lot 3

Sub-Total $ VAT (only applicable to MEX local vendors/local invoices) $ -

Grand Total $

II. Description of Items and Service – General Specifications.

A. General

The purpose of this procurement is to acquire new, current-production HVAC Equipment to replace the existing obsolete systems that have exceeded their useful service life and utilize refrigerant that is no longer supported. The equipment shall provide improved energy efficiency, operational reliability, environmental compliance, and long-term maintainability.

This procurement is limited to the furnishing and delivery of the specified HVAC Equipment only.

Removal of existing equipment, installation, electrical work, refrigerant handling, commissioning, testing, startup, integration with existing systems, and all other construction-related activities are specifically excluded from the scope of this procurement and will be performed under a separate contract, if required.

B. Background

Existing Rooftop Packaged Unit (Attachment G)

1) Manufacturer: Rheem

2) Model: RRKA-A036JK10E

3) Cooling Capacity: 3 Tons (TR)

4) Heating Capacity: 10 TR

5) Voltage: 208/230V, Single Phase, 60 Hz

6) Refrigerant: R22

7) Approximate Age: Over 20 years (late 1990s manufacture)

Identified Deficiencies

1) Equipment has exceeded its useful service life.

2) Refrigerant R22 has been phased out under international environmental agreements.

3) Manufacturer support has been discontinued.

4) OEM spare parts are no longer readily available in the market.

5) Generic replacement parts cannot be guaranteed for compatibility.

6) Increased electrical contactor deterioration.

7) Reduced cooling efficiency.

8) Increased risk of refrigerant leaks.

9) Elevated operational and energy costs.

10) High probability of catastrophic failure.

11) Continued operation presents unacceptable operational and environmental risk.

Existing Air Handling Units (AHUs)

Air Handling Unit #1 (Attachment H)

1) Manufacturer: Rheem

2) Model: RBHC-14J00NHD

3) Capacity: 1.5 TR

4) Voltage: 208/230V, Single Phase, 60 H

Reported Problems

1) Lack of adequate cooling performance.

2) Delay in heating mode activation.

3) Refrigerant imbalance.

4) Deterioration of compressor-section contactors due to lack of periodic cleaning.

5) Electrical instability affecting compressor performance.

6) Reduced system responsiveness.

Air Handling Unit #2 and #3 (Attachment I / Attachment J)

1) Manufacturer: Rheem

2) Model: RPKA-019JAZ

3) Quantity: Two (2) Units

4) Capacity: 1.5 TR each

5) Voltage: 208/230V, Single Phase, 60 H

Reported Problems

1) Inadequate cooling performance.

2) Delay in heating cycle activation.

3) Refrigerant charge imbalance.

4) Electrical wear in compressor contactors.

5) Degradation of electrical connections.

6) Increased electrical resistance at terminals.

7) Potential refrigerant leakage due to aged fittings.

8) Continued operation with obsolete and environmentally harmful refrigerant (R22).

These deficiencies indicate systemic equipment deterioration consistent with advance age and obsolescence.

Existing HVAC System Configuration

The existing HVAC System consists of one (1) Packaged Rooftop Heat pump Unit connected to three (3) Indoor Air Handling Units serving the DCMR residence.

The system currently provides:

1) Cooling for occupied residential areas.

2) Heating during winter operation.

3) Air circulation and filtration throughout the residence.

The existing equipment has exceeded its expected service life and utilizes R-22 refrigerant, which is no longer supported and has become increasingly difficult and costly to obtain.

The existing system exhibits the following operational deficiencies:

1) Reduced cooling capacity.

2) Delayed heating response.

3) Excessive energy consumption.

4) Increased maintenance requirements.

5) Deteriorated electrical components.

6) Reduced reliability.

7) Limited availability of replacement parts.

The Government intends to replace the entire system with a modern high-efficiency HVAC system that will provide reliable service for the next 15–20 years.

III. Requirements

The Contractor shall furnish and deliver all new HVAC equipment, manufacturer-supplied accessories, documentation, and incidentals necessary to provide a complete equipment package in accordance with the requirements of this Statement of Work.

The scope of this procurement is limited exclusively to the supply and delivery of HVAC equipment. All equipment shall be new, unused, current-production models, and shall meet or exceed the technical specifications identified herein.

A. Contractor Responsibilities

The Contractor shall provide all transportation, handling, packaging, and incidentals necessary to furnish and deliver the specified HVAC equipment to the Government-designated delivery location.

The Contractor shall:

1) Deliver all equipment to Alfredo Musset 337, Polanco III Sección, Miguel Hidalgo, 11540, Ciudad de Mexico, CDMX.

2) Coordinate the delivery date and time with the Contracting Officer's Representative (COR) at least five (5) business days prior to delivery.

3) Ensure all equipment is new, unused, and delivered in the original manufacturer's packaging.

4) Protect all equipment from damage during transportation, handling, and delivery.

5) Provide all manufacturer documentation, including product data sheets, warranty certificates, and operation and maintenance manuals, at the time of delivery.

6) Replace, at no additional cost to the Government, any equipment that is damaged, defective, incomplete, or found to be non-compliant with the requirements of this Statement of Work upon delivery.

B. Equipment and Material Requirements

The Contractor shall furnish and deliver all HVAC equipment, manufacturer-recommended accessories, and ancillary materials required for the future installation and proper operation of the system. The Contractor shall ensure that all equipment and materials are fully compatible and suitable for the intended application.

The Contractor shall provide, at a minimum:

1) One (1) packaged rooftop HVAC Unit meeting the specifications identified in this Statement of Work.

2) Three (3) compatible indoor Air Handling Units.

3) Copper refrigerant piping and fittings.

4) Refrigerant line thermal insulation.

5) Service valves and all required refrigerant piping accessories.

6) Factory-supplied controls and accessories.

7) Honeywell thermostat (if supplied by the equipment manufacturer).

8) Mounting hardware, brackets, and fastening materials required for installation.

9) Any additional OEM-recommended components necessary to ensure a complete installation package.

All equipment and materials shall be new, unused, current-production products, and delivered in their original manufacturer's packaging. Any discrepancies, shortages, or damaged items identified upon delivery shall be corrected by the Contractor at no additional cost to the Government.

C. New Packaged Rooftop Unit

The Contractor shall furnish and deliver (1) new packaged rooftop HVAC unit with the following minimum characteristics:

1) Capacity: 3 Tons minimum.

2) Cooling and heating operation.

3) Refrigerant: R-410A, R-32, or current OEM-approved refrigerant.

4) Minimum efficiency: 16 SEER

5) Scroll compressor technology

6) Factory-installed safety controls.

7) High-pressure protection.

8) Low-pressure protection.

9) Compressor short-cycle protection.

10) Condensate overflow protection.

D. Indoor Air Handling Units

The Contractor shall furnish and deliver (3) new Indoor Air Handling Units compatible with the rooftop unit.

Each AHU shall include:

1) ECM variable-speed blower motor.

2) High-efficiency evaporator coil.

3) Factory-installed drain pan.

4) Service access panels.

5) Air filtration provisions.

6) Insulated cabinet construction.

E. Thermostats and Controls

The Contractor shall furnish and deliver new programmable digital thermostats compatible with the HVAC equipment specified in this Statement of Work.

Each thermostat shall, at a minimum, support the following functions:

1) Cooling control.

2) Heating control.

3) Fan control.

4) Temperature scheduling.

5) Manual override capability.

6) Fault indication, where available from the manufacturer.

All thermostats shall be new, current-production models and delivered in the original manufacturer's packaging, together with all factory-supplied accessories, installation hardware, and manufacturer's documentation required for future installation by others.

F. Ductwork Materials

The Contractor shall furnish and deliver all ductwork materials and related accessories required for the future installation and connection of the new HVAC equipment.

At a minimum, the Contractor shall provide:

1) 24-gauge rigid galvanized sheet metal ductwork, as specified.

2) Duct transitions and connection fittings.

3) Fiberglass duct insulation.

4) Duct sealant and adhesive.

5) Waterproofing materials.

6) Mounting hardware, supports, and fastening accessories.

7) Any additional manufacturer-recommended ductwork components required to complete the installation.

All materials shall be new, unused, and delivered in the original manufacturer's packaging, where applicable. This procurement is limited to the supply and delivery of materials only. Inspection, modification, installation, sealing, insulation replacement, airflow balancing, and any other ductwork-related services are specifically excluded from this SOW.

IV. Regulatory and Quality Requirements A. General Requirements

The HVAC equipment and materials furnished under this contract shall be new, unused, current-production products and shall comply with all applicable manufacturer specifications, industry standards, and regulatory requirements.

The Contractor shall ensure that:

1) All equipment is delivered in its original manufacturer's packaging.

2) All equipment is free from defects in materials and workmanship at the time of delivery.

3) All materials and equipment are suitable for their intended application and are fully compatible with one another.

4) All manufacturer documentation, including product data sheets, warranty certificates, installation requirements, and operation and maintenance manuals, is provided at the time of delivery.

5) The equipment complies with all applicable Mexican regulations and manufacturer requirements for commercial sale and distribution.

B. Applicable Codes, Standards and Regulations

The HVAC equipment supplied under this contract shall comply with all applicable Mexican and international standards, regulations, and certifications required for safe operation, energy efficiency, environmental protection, and commercial use, including but not limited to:

Mexican Regulations and Standards:

1) NOM-011-ENER – Energy efficiency requirements for air conditioning equipment and applicable HVAC systems.

2) NOM-023-ENER – Energy efficiency requirements and test methods for commercial refrigeration and air conditioning equipment, when applicable.

3) NOM-003-SCFI – Safety requirements for electrical products and equipment intended for commercial use.

4) NOM-001-SEDE – Electrical installations requirements, including compatibility with Mexican electrical installation practices.

5) NOM-026-STPS – Safety requirements for identification and labeling of equipment and hazardous areas, when applicable.

6) Applicable environmental regulations issued by Mexican authorities regarding refrigerants, including restrictions and handling requirements established by Mexican environmental regulations.

7) International and U.S. Standards (as applicable):

8) ASHRAE Standards for HVAC system design, performance, and indoor environmental quality.

9) AHRI Standards for HVAC equipment performance certification and capacity ratings.

10) UL Standards or equivalent internationally recognized safety certifications for electrical and mechanical components.

11) EPA regulations regarding refrigerants, including requirements related to approved refrigerants and environmental protection practices.

12) NFPA Standards, when applicable to equipment safety and electrical components.

The Contractor shall provide documentation demonstrating compliance with applicable certifications, ratings, and manufacturer requirements upon request.

C. Scope Limitation

This procurement is limited exclusively to the supply and delivery of HVAC equipment and associated materials. Installation, commissioning, testing, refrigerant handling, electrical connections, construction safety procedures, and field compliance requirements associated with installation activities are outside the scope of this contract and will be addressed under a separate procurement, if required.

V. Delivery Time and Locations

The Contractor shall deliver all equipment to the following Government designated delivery location:

Alfredo Musset 337, Polanco III Sección, Miguel Hidalgo, 11540, Ciudad de Mexico, CDMX.

The Contractor shall coordinate the delivery schedule with the Contracting Officer's Representative (COR) at least five (5) business days prior to delivery. All equipment shall be delivered in its original manufacturer's packaging and protected against damage during transportation.

This procurement does not include the removal of existing equipment, installation, electrical work, rigging, refrigerant charging or recovery, ductwork modifications, piping installation, testing, commissioning, startup, balancing, programming, integration with existing systems, training, or any other construction or installation-related services. These services, if required, will be acquired under a separate procurement.

VI. Applicable Standards

The items shall be specifically the ones listed and shall be delivered undamaged, correctly packaged, and properly identified. All items must ensure the following specifications:

13) Brand new.

14) No substitution for similar items will be accepted.

15) Be fully supported by OEM spare parts availability.

16) Represent current-generation, state-of-the-art HVAC Technology

17) Airflow remains within manufacturer's limits.

VII. Warranty

The Contractor shall provide Manufacturer’s standard equipment warranty, minimum 1-year workmanship warranty and documentation confirming ongoing OEM parts support

VIII. Proposals Deadline

Prospective offerors should send their proposals at MexicoCityGSOSolicitations@groups.state.gov no later than August 24th at 12:00 p.m. Local Time (Mexico City).

SECTION 2

PURCHASE ORDER CLAUSES

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1)

CLAUSES:

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT—

REGISTRATION NOV 2025

52.204-9 PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT—

MAINTENANCE NOV 2025

52.212-4 CONTRACT TERMS AND CONDITIONS—

COMMERCIAL ITEMS NOV 2025

52.225-19

CONTRACTOR PERSONNEL IN A DIPLOMATIC OR

CONSULAR MISSION OUTSIDE THE UNITED

STATES

MAY 2020

52.228-3 WORKERS’COMPENSATION INSURANCE JUL 2014

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD

INSURANCE APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS MAR 2023

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES NOV 2025

52.246-26 REPORTING NONCONFORMING ITEMS AUG 2024

NUMBER TITLE DATE

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS NOV 2025

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS NOV 2025

(End of clause)

DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR

Chapter 6) CLAUSES

NUMBER TITLE DATE

652.225-71

SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT

OF 1979, AS AMENDED (IF ORDER EXCEEDS SIMPLIFIED

ACQUISITION THRESHOLD)

AUG 1999

652.229-70

EXCISE TAX EXCEPTION STATEMENT FOR

CONTRACTORS WITHIN THE UNITED STATES. (FOR

SUPPLIES TO BE DELIVERED TO AN OVERSEAS POST)

JUL 1988

652.229-71 PERSONAL PROPERTY DISPOSITION A POSTS ABROAD AUG 1999

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND

ADMINISTRATIVE LEAVE FEB 2015

652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED

RESOURCES SEP 2007

652.242-70

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

FILL-IN FOR PARAGRAPH B: “THE COR IS

AUG 1999

652.242-73 AUTHORIZATION AND PERFORMANCE AUG 1999

652.243-70 NOTICES AUG 1999

652.247-71 SHIPPING INSTRUCTIONS FEB 2015

The following clause is provided in full text, and is applicable for orders for services that will require contractor employees to perform on-site at a DOS location and/or that require contractor employees to have access to DOS information systems:

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION

CARD POLICY

AND PROCEDURES (FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities, or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities, or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at:

http://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law; and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

(End of clause)

SECTION 3

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms.

However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post-award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

SECTION 4

EVALUATION FACTORS

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

1. Technically Acceptable Quote to include:

• Standard Form (SF-18)

• Pricing table in section 1

• A completed Section 4 – Representations and Certifications:

Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Project Manager (or other liaison to the U.S.

Embassy/Consulate) who understands written and spoken English;

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

(3) Quotation must be valid and spaces granted for 30 days (after the due date of the announcement).

(4) Manufacturer technical data, assembly instructions, load capacity information and safety documentation.

(5) Layout drawing, sketch, or technical configuration showing the proposed scaffolding arrangement, including approximate length, width, height, access stairs, working levels, platforms, and guardrails.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

• Vendor Registration form – Attachment C / Attachment D /Attachment E.

• SAM Registration – Attachment F.

• All proposals and documents must be in English.

2. Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Attachment C - Payment Registration Form – Pesos

Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number(s) E-mail Address Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name CLABE Interbancaria (18 digits) Currency of Account MXN

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

Attachment D - Payment Registration– USD to a bank in the United States

New Registration of Account Change of Account

Name of the account holder Name - Point of Contact Telephone Number E-mail Address Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number Currency of Account USD

Attachment E - Payment Registration– USD to a bank in Mexico

New Registration of Account Change of Account

Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number E-mail Address Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits) Currency of Account USD

INTERMEDIATE BANK

INFORMATION

Bank Name SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

Attachment F – Vendor Portal Registration

Attachments are included as separate files as part of the Solicitation Package.

Attachment G – Existing Rooftop Packaged Unit

Attachment H - Existing Air Handling Unit #1 (AHU)

Attachment I - Existing Air Handling Unit #2 (AHU)

Attachment J - Existing Air Handling Unit #3 (AHU)