TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF-1449 cover sheet

• Continuation To SF-1449, RFQ Number 19MX5326Q0026, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19MX5326Q0026, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment A to Statement of Work

• Attachment B to Equipment List

• Attachment C to Payment Registration Form – Pesos

• Attachment D to Payment Registration– USD to a bank in the United States

• Attachment E to Payment Registration– USD to a bank in Mexico

• Attachment F to Vendor Portal Registration

• Attachment G Safety Plan

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5326Q0026

PRICES, BLOCK 23

1. SCOPE OF SERVICES

1.1 General.

The Contractor shall be responsible for performing preventive maintenance services for the building Electrical, Gas and Diesel boilers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building.

The Contractor must demonstrate a high level of expertise, along with the necessary abilities, resources, licenses, and permits to perform the specified activities in compliance with all applicable local and federal Mexican regulations. Additionally, the contractor shall adhere to the highest industry standards and maintain superior quality in the execution of these duties.

Excellence in customer service is also required as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

1.2 Contract Type.

This is a firm-fixed price contract.

1.3 Period of Performance.

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months. This contract also contains FAR 52.217-9.

“Option to Extend the Term of the Contract”. This option allows two (2) additional 12-month periods of performance.) Site visits for preventive maintenance services must be scheduled with a minimum of ten (10) business days’ advance notice to ensure proper access and support.

1.4 Currency.

1.4.1 Offer and Payment in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.4.2 Offers and Payment in Pesos, Mexican Currency.

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

1.5 Value Added Tax.

1.5.1 U.S. Firms.

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firm’s rates or Invoices.

1.5.2 Local Companies.

Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.6 Pricing.

The fixed prices established below for the Base Year maintenance services for the building Electrical, Gas and Diesel Boilers plus two (2) Option Years are fully loaded rates that include all work, including furnishing any managerial, administrative, and direct labor (in compliance with any local regulations), materials, overhead, insurance, and profit. Any costs not separately priced shall be considered to be included in the overhead and other indirect costs. The U.S. Government will not pay any additional expenses.

1.6.1 Base Year Prices.

The firm fixed-price for this Base Year shall be a fully loaded rate.

As per paragraph 1.4 above, Base Year Prices are in _______________ [Insert Currency].

CLIN Type of Service Quantity of Equipment

Boilers No. of service

Unit price / service ($)

Total per Year ($)

BOILER,

CONDENSING,

B-PC1-1 (Natural Gas) PM interval:

Annual

604916300034 604916300035 604916300036 604916300037

BOILER, WATER

TUBE, B-PC1-5

(Backup, Diesel) PM interval:

Annual

016256-1-1

016256-1-2

Subtotal Base Year Value Added Tax (VAT) Total Base Year

1.6.2. First Option Year Prices.

The firm fixed-price for this First Option Year shall be a fully loaded rate.

of Equipment

Total per Year ($)

BOILER,

CONDENSING,

B-PC1-1 (Natural Gas) PM interval:

Annual

604916300034 604916300035

TUBE, B-PC1-5

(Backup, Diesel) PM interval:

1.6.3 Second Option Year Prices.

The firm fixed-price for this Second Option Year shall be a fully loaded rate.

of Equipment

Total per Year ($)

BOILER,

CONDENSING,

B-PC1-1 (Natural Gas) PM interval:

Annual

604916300034 604916300035

TUBE, B-PC1-5

(Backup, Diesel) PM interval:

1.6.4 GRAND TOTAL OF BASE AND ALL OPTION YEARS

Base Year Total

Option Year 1 Total

Option Year 2 Total

GRAND TOTAL

1.7 Repair option.

Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract.

However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

1.7.1 Repair Labor Rates.

Labor hour rate Total Base Year Option Year 1 Option Year 2

CONTINUATION TO SF-1449,

RFQ NUMBER 19MX5326Q0026

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

2. ACRONYMS

• CDMX: Mexico City

• CO: Contracting Officer

• COR: Contracting Officer’s Representative

• DS: Diplomatic Security

• FAC: Facility Manager

• FM: Facility Manager

• GSO: General Service Office

• HAZMAT: Hazardous Materials

• JHA: Job Hazards Analysis

• MSDS: Material Safety Data Sheet

• O&M: Operations and Maintenance

• OEM: Original Equipment Manufacturer

• PCO: Post Control Officer

• PM: Preventive Maintenance

• PMSC: Preventive Maintenance System

• POSHO: Post Occupation Safety and Health Officer

• QAP: Quality Assurance Plan

• RSO: Regional Security Officer

• SBU: Sensitive But Unclasssified

• SOW: Statement of Works

• SPT: Safety Plan Template

• US: United States

• USPP: United States Personal Property

• VFD: Variable Frequency Drive

• PCC: Post Communications Center

• CAA: Controlled-Access Area

• CLIN: Contract Line Item Numbers

• CY: Calendar Year

• FAR: Federal Acquisition Regulation

3. DESCRIPTION

The American Embassy in Mexico City requires preventive maintenance services for the building Electrical, Gas and Diesel boilers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building. Please see section 6.2.3 for security requirements.

4. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

5. EQUIPMENT AND PERFORMANCE REQUIREMENTS

5.1 The U.S. Embassy at Mexico City requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Attachment B for a more detailed description.

5.2 The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement.

Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

5.3 Performance Standards.

The boilers shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5.4. Hours of performance

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US Government and local holidays.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General.

The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security.

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles.

Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary.

This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 ID Requirements.

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.2.3 Security Clearances.

All work locations under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Facility Manager (FM) or the General Services Officer (GSO).

6.4 Standards of Conduct

6.4.1 General.

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct.

The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Neglect of Duties.

Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3 Disorderly Conduct.

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4 Intoxicants and Narcotics.

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5 Criminal Actions.

Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.6 Key Control.

The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

6.4.7 Notice to the Government of Labor Disputes.

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE SERVICES

7.1 General.

7.1.1 The Contractor shall perform preventive maintenance as outlined in Attachment A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running

7.1.2 Inventory.

The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

7.1.3 Exclusion.

This contract does not include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4 Replacement

Repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.1.5 Stocking

Recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

7.1.6 Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

7.2 Checklist Approval.

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1 The Contractor shall provide trained technicians to perform the service at frequencies stated in Attachment A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

7.2.2 It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Subcontracting limitation and notification requirement:

The contractor shall not subcontract more than ten percent (10%) of the total value of maintenance services under this contract without prior written approval from the COR. If subcontracted labor exceeds this threshold, the contractor must provide a list of all subcontractors engaged, including primary points of contact for each, within five (5) business days of the Notice to Proceed. The contractor shall promptly notify the COR in writing of any changes to the list of subcontractors, including additions, removals, or changes in contact information. If subcontracted labor does not exceed ten percent (10%), the contractor shall submit a written memorandum to the COR within five (5) business days of the Notice to Proceed, confirming that subcontracted labor does not exceed the ten percent (10%) threshold.

8.2 Tools and Equipment.

Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.1.2.

8.3 Repairs are not included in this contract. See 7.1.3. Exclusions

8.4 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

Provide a written report in English to Post Facilities Manager containing following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel (#6.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award CO PM Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $ 5,000.00 USD Cumulative: $ 50,000.00 USD

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13 LICENSES AND PERMITS

The contractor shall perform the duties specified in this SOW in full compliance with all applicable local and federal regulations of Mexico and the United States, as well as applicable international standards and any additional regulations outlined in this document. The contractor shall also provide evidence of all necessary licenses, permits, and registrations required to complete the specified duties.

14 SAFETY REQUIREMENTS

The contractors shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; contractors must avoid interruptions of

Government operations and delays in project completion dates, and control costs in the performance of contract tasks. For these purposes, the contractor shall:

1. Submit a written Safety plan and JHA to the COR. The plan shall include specific management or technical procedures for effectively controlling hazards associated with the project/contract; the safety plan shall also include emergency procedures in case of any incident with his personnel.

2. Meet with the COR and the POSHO to discuss and develop a mutual understanding relative to the administration of the overall safety program.

3. Maintain an accurate record of all incidents that occurred under the contract resulting in death, injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment.

4. Report all incidents/mishaps immediately in the manner indicated by the COR and/or

POSHO.

5. Be responsible for its personnel and subcontractor’s compliance with all the requirements of the Safety plan and JHA.

6. Provide appropriate safety barricades, signs, and signal lights.

7. Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues.

8. Ensure that any additional safety measures that the COR and/or POSHO determines to be reasonably necessary for this purpose are accomplished.

9. Specify in the Safety plan and JHA the requirements and mitigation steps regarding safety if the work involves:

a. Scaffolding.

b. Work at heights.

c. Trenching or other excavation.

d. Earthmoving equipment.

e. Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

f. Work in confined spaces.

g. Use of hazardous materials – a material with a physical or health hazard

h. Operations that create any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.

i. Hazardous noise levels.

10. Comply with all the requirements included in the safety plan and the JHA, or any extra indications given by the POSHO and/or the COR.

The COR and/or the POSHO shall notify the CO and the contractor of any non-compliance with the safety requirements and the corrective actions required. This notice, when delivered to the contractor or the contractor’s representative on site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the contractor shall immediately take corrective action. If the contractor fails or refuses to promptly take corrective action, the COR may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any suspension of a work order issued related to safety violations detected.

15 QUALITY ASSURANCE PLAN (QAP).

15.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all services set forth in the Statement of Work (SOW)

1 thru 12 & Attachment A

All required services are performed and no more than one

(1) customer complaint is received per month.

15.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

15.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

15.4 Procedures.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/far/52.212-4

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

16 TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

16.1 On site contact. The following are the designated contact personnel between the U.S.

Embassy and the Contractor.

COR

Julian Verdugo – Mexico City Embassy Mechanical Engineer.

verdugoj@state.gov

17 SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later.

mailto:verdugoj@state.gov

Attachment A - Statement of Work Preventive Maintenance (PM) Services for the Building Electrical, Gas and Diesel Boilers

1. General Information.

The United States Embassy in Mexico City requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s boilers.

2. Project Requirements.

The Contractor shall be responsible for performing preventive maintenance services for the building Electrical, Gas and Diesel boilers. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

3. Description Of Equipment: Please See Attachment B For More Details.

4. General Requirements.

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The Government has the following manuals:

Maintenance Manual. See Attachment B.

5. Scope Of Work. BOILER PREVENTIVE MAINTENANCE

The Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

If any discrepancies are found with the boilers that are not covered under this scope of work then the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions, including JHA, Updated Safety Plan and policies, and Safety Plan Template forms provided by the General Services Office and POSHO.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions (See Attachment B)

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

At a minimum, and if apply, the following work shall be performed:

BOILERS

MAINTENANCE PROCEDURES

Gas/Oil Boiler:

1. Check boiler water treatment test results and adjust as necessary.

2. Lubricate motors and equipment bearings.

3. Test fan and air pressure interlocks.

4. Check main burner fuel safety shutoff valves for leakage.

5. Inspect and clean the horizontal flue.

6. Analyze combustion.

7. Check low fire start interlock.

8. Check high pressure / temperature interlocks.

9. Check high and low pressure interlocks on gas train.

10. Check the pressure in the heating system and in the expansion tank, adjust pressure as needed.

11. Check diagnostics and settings of the control module.

12. Manually lift safety valve by hand.

13. Visually check the flue gas vent piping and combustion air piping for any signs of blockage, leakage or deterioration.

14. Inspect the boiler relief valve and the relief valve discharge pipe for signs of weeping or leakage.

15. Check the condensate drain system (drain line, PVC fittings and drain trap) for blockages

(condensing boilers).

16. Water Analysis

a. Vendor shall analyze feed water, internal boiler water and condensate return water for proper dosages of Corrosion Inhibitor and anti-scaling chemicals to include phosphate chemicals, chelants, oxygen scavengers, polymeric conditioners and dispersants as recommended by the equipment manufacturer. Specific water tests to include: molybdate, nitrite, copper, iron, oxygen, carbon dioxide, hardness, pH, silica, chloride, magnesium, calcium and TDS. Any adjustments required to the water treatment chemical dosages shall be immediately brought to the attention of the Facilities Manager.

17. Check the combustion chamber for air or gas leaks.

18. Check and adjust settings of the burner to settings recommended by the manufacturer.

19. Check breakers and the master switch for proper operation. Check all electrical connections for tightness. Re-amp as necessary.

20. Check the main gas-feeding pipe. Check for corrosion; check the operation of the gas pressure gauge and the main valve.

21. Inspect and clean oil burner gun and ignition assembly, where applicable.

22. Check flame failure system components.

23. Inspect fuel system for leaks and change fuel filter element, where applicable.

24. Clean low water cutoff

25. Clean oil pump strainer, filter

26. Clean air cleaner and air/oil separator

27. Clean air pump coupling alignment

28. Inspect refractory

29. Remove and clean oil preheater

30. Check piping and wiring of all interlocks and shutoff valves.

31. Recalibrate all instruments, indicating and recording gages.

32. Perform a slow drain test for low water cut-off.

33. Check the combustion control system.

34. Check oil atomizers and strainers.

35. Test boiler safety valves according to ASME.

36. Check all equipment coils and diaphragms.

37. Perform a pilot turndown test.

38. Recondition or replace low water cut-off.

39. Check gas drip leg and gas strainer.

40. Clean boiler fireside surfaces.

41. Drain boiler, open manholes, handholes, and clean water sides.

42. Have boiler inspected by a commissioned inspector.

43. Clean burner and fans.

44. Inspect and replace burner refractory material.

45. Inspect and replace gaskets.

46. Check operation of safety valves

47. Leak test all fuel valves.

48. Test operation of all controls and safety devices.

49. Adjust combustion - ensuring the burners are properly mixing the air and fuel and of reestablishing the most appropriate amount of excess air throughout the operating range of the boiler. A combustion analyzer should be used to adjust air-fuel ratio for maximum operating efficiency.

50. Check the operation of the heating pumps.

51. Check the operation of the heating water supply valve.

52. Overhaul feed water pumps.

53. Clean and inspect combustion exhaust flutes.

54. Test and re-certify boiler monitoring system.

Additionally, all annual maintenance procedures required by the manufacturer shall be performed (See Attachment B)

MOTOR STARTER /VARIABLE FREQUENCY DRIVE (5 HP to Less Than 100 HP):

SAFETY & SPECIAL INSTRUCTIONS:

1. Schedule outage with operating personnel.

2. Follow site safety procedures and your supervisor’s instructions.

3. De-energize, tag, and lock out circuit. Check for secondary sources of voltage. DANGER

– CHECK THAT CIRCUITS ARE DEAD BEFORE STARTING WORK.

4. Record and report to the supervisor any equipment damage or deficiencies found during this maintenance task.

5. Record all test results in the component maintenance log.

6. Obtain and review manufacturer’s operation and maintenance instructions.

7. All tests shall conform to the manufacturer’s recommended procedures.

MAINTENANCE PROCEDURES:

Annual:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to COR).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD’s parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean exterior of cabinet.

17. Energize circuit and check operation of starter and any pilot lights. Replace as required.

PANEL, ELECTRONIC CONTROLS:

Annual:

1. Inspect and clean all interior cabinet surfaces, check for component and hardware damage, missing components, improper components, etc.

2. All compartments shall be inspected for damage and proper operation, including associated power or control wiring, thermostats, etc.

3. Check all auxiliary switches and contactors for proper operation.

4. Check and inspect all control wiring as noted/required herein.

5. Check and inspect any control power circuit breakers and fuses, including fuse holders for damage, signs of electrical failure, overheating, tracking/corona and check/inspect all connected wiring and inspect terminals for proper torque/tightness.

6. Verify condition of control cabinet, which house flame safe guard control, programming timer, burner motor starter, fuses, transformer, alarm bell etc.

7. Record results.

8. Replace battery where applicable.

Spare Parts and Expendables Inventory.

After the first site visit, the contractor shall provide FAC with a proposed list of stock spare parts and recommended quantities to support procurement efforts and update the inventory accordingly.

Attachment B - Equipment List

EXHIBIT A. EQUIPMENT LIST

Equipment Name

ID

Sub Asset Type Manufacturer Model Serial Number

Capacity LPS Rating

BOILER,

CONDENSING, B-

PC1-1 (Natural Gas)

BOILER,

CONDENSING

(HEATING)

CLEAVER

BROOKS

CFC-E 604916300035 803.8

KW

19.3

BOILER,

CONDENSING, B-

PC1-2 (Natural Gas)

BOILER,

CONDENSING

(HEATING)

CLEAVER

BROOKS

CFC-E 604916300036 803.8

KW

19.3

BOILER,

CONDENSING, B-

PC1-3 (Natural Gas)

BOILER,

CONDENSING

(HEATING)

CLEAVER

BROOKS

CFC-E 604916300037 803.8

KW

19.3

BOILER,

CONDENSING, B-

PC1-4 (Natural Gas)

BOILER,

CONDENSING

(HEATING)

CLEAVER

BROOKS

CFC-E 604916300034 803.8

KW

19.3

BOILER, WATER

TUBE, B-PC1-5

(Backup, Diesel)

BOILER,

WATER

CLEAVER

BROOKS

FLEX 016256-1-2 1171.3

KW

20.5

BOILER, WATER

TUBE, B-PC1-6

(Backup, Diesel)

BOILER,

WATER

CLEAVER

BROOKS

FLEX 016256-1-1 1171.3

KW

20.5

EXHIBIT B. MANUFACTURER MAINTENANCE MANUAL:

Attachment C - Payment Registration Form – Pesos

Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number(s) E-mail Address Company Address

Bank information needed for EFT transfers in Pesos, Mexican Currency.

BANK INFORMATION

Bank Name CLABE Interbancaria (18 digits) Currency of Account MXN

If it is a collection account, please include the reference number:

Numeric reference:

Alphanumeric reference:

Signature Date

FMC approval

Note to Offeror: This form has to be signed and attached in PDF format.

Attachment D - Payment Registration– USD to a bank in the United States

New Registration of Account Change of Account

Name of the account holder Name - Point of Contact Telephone Number E-mail Address Address

UEI

Contractor US Tax ID

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

Bank Name Bank Routing Number (must be 9 digits beginning with a 0,1,2 or 3)

Account Number Currency of Account USD

Attachment E - Payment Registration– USD to a bank in Mexico

New Registration of Account Change of Account

Name of the account holder RFC (for Mexican Companies) Name - Point of Contact Telephone Number E-mail Address Address

UEI

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

Bank Name SWIFT Bank Mexico (Different from SWIFT Intermediate Bank)

CLABE Interbancaria (18 digits) Currency of Account USD

INTERMEDIATE BANK

INFORMATION

Bank Name SWIFT Intermediate Bank (Different from SWIFT Bank Mexico)

Attachment F – Vendor Portal Registration

Attachments are included as separate files as part of the Solicitation Package.

Attachment G– Safety Plan

Safety plan template - Contracto

SECTION 2 - CONTRACT CLAUSES

52.212-4 Terms and Conditions—Commercial Products and Commercial Services.

Terms and Conditions—Commercial Products and Commercial Services (Deviation Date)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final…