RFQ 19AS2026Q0020 DCMR Driveway and Stormwater Drainage Rehabilitation.pdf

U.S. Embassy Canberra Australia Date June 23rd, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19AS2026Q0020 DCMR Driveway and Stormwater Drainage Rehabilitation

The U.S. Department of State invites you to submit a quotation for Request for Quotes (RFQ) 19AS2026Q0020 for the DCMR Driveway and Stormwater Drainage Rehabilitation.

If you wish to submit a quotation, please follow the instructions in Section J of the solicitation, complete all required portions of the attached documents, and submit your response to the address indicated on the Standard Form accompanying this letter.

The U.S. Government intends to award a contract or purchase order to the responsible offeror submitting an acceptable proposal at the lowest price. The Government intends to make an award based on initial proposals without conducting discussions; however, the Government reserves the right to hold discussions with offerors in the competitive range if necessary.

The Embassy will conduct a Pre-Quotation Conference at the project site on July 20th, 2026, at 10:00 AM Australian Eastern Standard Time (AEST). The conference will be held onsite; the address will be provided once attendance is confirmed. Prospective offerors must contact cnbgsoprocurement@state.gov by 4:00 PM AEST on July 16th, 2026, to confirm attendance and arrange site access.

Quotations are due no later than 5:00 PM AEST on Thursday, August 6th, 2026. Quotations received after this deadline will not be accepted. All quotations must be submitted in English.

Incomplete quotations will be rejected. Submit quotations electronically to cnbgsoprocurement@state.gov in MS Word, MS Excel, or PDF format. Individual file size must not exceed 30MB. Submissions exceeding 30MB must be divided into multiple files and sent via separate emails.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

Sincerely, Malene G. Carr Contracting Officer

Enclosure:

mailto:cnbgsoprocurement@state.gov

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19AS2026Q0020

2. TYPE OF SOLICITATION

REQUEST FOR

QUOTATION (RFQ)

[ ] NEGOTIATED (RFP)

3. DATE ISSUED

June 23rd, PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR16058104

6. PROJECT NO.

19AS2026Q0020

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S. Embassy Canberra GSO Procurement 21 Moonah Place Yarralumla ACT 2600 Australia

Your quotation must be submitted electronically to:

cnbgsoprocurement@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Kate Costan

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) 02 62145934

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

DCMR Driveway and Stormwater Drainage Rehabilitation. Work includes stormwater drainage investigation, repair, and upgrade; full removal and replacement of deteriorated asphalt pavement (minimum 50 mm compacted thickness); subgrade and base course rehabilitation; replacement of existing stone edging with 150 mm concrete kerbs; entrance apron asphalt works; and full site restoration of landscaping, irrigation, lighting, and utilities. The contractor shall furnish all labor, materials, equipment, and miscellaneous costs required to complete the installation as specified herein.

Please refer to Section B for the detailed Statement of Work.

11. The Contractor shall begin performance within _10___ calendar days and complete it within _30___ calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Quotations are due no later than 5:00 PM AEST on Thursday, August 6th, 2026. Quotations received after this deadline will not be accepted. All quotations must be submitted in English. Incomplete quotations will be rejected. Submit quotations electronically to cnbgsoprocurement@state.gov

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 30 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Malene G. Carr

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

RFQ NUMBER: 19AS2026Q0020

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A – PRICING

A.1. PRICING

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit) Goods and Services Tax (GST) Grand Total (Total Price + GST)

A.2. GOODS & SERVICES TAX (GST)

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

A.3. FIRM FIXED PRICES

The Offeror shall propose firm fixed prices for the deliverables listed in Section A and fixed loaded hourly rates for additional services. Proposals that do not include firm fixed prices cannot be evaluated and will be rejected.

A.4. SEPARATE CHARGES

Separate charges, in any form, are not solicited. The Government shall not be obligated to pay any charges other than the contract price.

A.5. 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000):

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

SECTION B – STATEMENT OF WORK

1 BACKGROUND AND PURPOSE

1.1 The U.S. Embassy in Canberra is committed to maintaining the safety, functionality, and long-term serviceability of its facilities and associated infrastructure, including the Deputy Chief of Mission Residence (DCMR). As part of this commitment, it has been identified that the existing driveway at the DCMR has experienced progressive deterioration, including widespread potholes, surface cracking, pavement deformation, and localized structural failures. These conditions have adversely affected the integrity and performance of the asphalt pavement and have been exacerbated by prolonged exposure to water ingress.

1.2 A condition assessment of the driveway has identified inadequate stormwater drainage as a primary contributing factor to the observed pavement failures. Poor drainage performance has resulted in water ponding, subgrade saturation, and accelerated deterioration of the asphalt surface. In addition, the existing stone edging along the driveway is significantly deteriorated and missing in several sections, resulting in insufficient edge restraint and further contributing to pavement breakdown at the edges.

The current condition presents operational, safety, and maintenance risks, including vehicle damage, trip hazards, reduced skid resistance, and increased ongoing maintenance costs. If left unaddressed, these issues are expected to worsen, leading to further structural failure of the driveway and increased remediation costs.

1.3 The purpose of this Scope of Work is to undertake comprehensive stormwater drainage repairs and rehabilitation works, together with the removal and replacement of the deteriorated asphalt pavement at the DCMR driveway. The scope also includes the removal of the existing stone edging and its replacement with 150 mm concrete kerbs to provide effective edge restraint and improve the long-term performance and durability of the driveway. The proposed works aim to rectify existing drainage deficiencies, restore proper surface water management, and reinstate a durable, safe, and compliant driveway suitable for ongoing vehicular use. All works will be designed and executed in accordance with relevant Australian Standards, industry best practices, and applicable ACT regulatory requirements.

2 GENERAL REQUIREMENTS

2.1 The Contractor shall provide personnel, material, equipment, and supervision to complete the technical requirements in this SOW. The Contractor shall be responsible for hiring labor and equipment and shall follow security and safety protocol as directed by the U.S.

Embassy.

2.2 Historic Preservation Expertise Requirements: Ensure the successful historic preservation of the DCMR.

2.3 The Contractor shall survey the work location to identify, verify, and record dimensions and existing conditions to prepare shop drawings, bills of materials, time schedules, quality control schedules, and construction costs. These documents shall provide the necessary coordination and communication between the Embassy and Contractor for the project.

2.4 The Contractor shall be required to complete as expeditiously as possible. The residence will not be occupied during the execution of this contract. The Contractor shall coordinate with the Contracting Officer for work phasing and job sequencing with work commencing and completion dates. The Contractor shall submit a phasing plan with construction schedule for review and approval prior to commencement of work at the site. The Contractor is required to complete the entire work no later than four months from notice to proceed.

2.5 The Contracting Officer will evaluate all brand name products included in the scope of work in accordance with FAR Clause 52.211-6 Brand Name or Equal.

2.6 Normal operations at the U.S. Embassy are 0700 to 1800 hours Monday through Friday.

The Contractor shall perform work during normal working hours to the maximum extent possible and coordinate any after-hours work in writing no less than seven (7) days in advance with the Facility Manager (FM). Identify any site-specific limitations or restrictions on working hours (e.g., work that generates excessive dust in occupied areas or work involving high levels of noise (e.g., core drilling) shall be performed outside the embassy’s normal hours of operation.

3 SCOPE OF WORK

3.1 Stormwater Drainage and Asphalt Works The Contractor shall provide all labor, supervision, materials, plant, equipment, permits, coordination, testing, and quality control necessary to undertake the repair and upgrade of the stormwater drainage system and the removal and replacement of the existing asphalt pavement at the Deputy Chief of Mission Residence (DCMR) driveway. The works shall address both surface and subsurface defects contributing to pavement failure and shall deliver a durable, safe, and fully functional driveway suitable for long-term vehicular use. All works shall be executed in accordance with applicable Australian Standards, ACT regulatory requirements, industry best practices, manufacturer specifications, and U.S. Embassy safety, security, and quality requirements.

3.1.1 Site Inspection and Verification:

3.1.1.1 The Contractor shall conduct a detailed site inspection prior to commencement of works to verify existing site conditions, driveway extents, levels, drainage configurations, services interfaces, access constraints, and safety considerations. Any discrepancies between site conditions and contract documentation shall be reported to the Contracting Officer’s Representative (COR) prior to commencement of works.

3.1.1.2 The Contractor shall identify, locate, and protect all existing underground and surface services within and adjacent to the work area, including stormwater pipes, electrical conduits, irrigation lines, communications services, and other utilities. Dial Before You Dig (DBYD) requirements shall be complied with at all times.

3.1.2 Traffic and Access Management:

3.1.2.1 The Contractor shall develop and implement a traffic and access management plan to maintain safe access to the DCMR throughout the construction period. Temporary access arrangements shall be coordinated with the COR to minimize operational disruption.

3.1.3 Removal of Existing Stone Edging

3.1.3.1 The Contractor shall carefully remove all existing stone edging along both sides of the driveway, including intact, damaged, displaced, loose, and partially missing sections.

3.1.3.2 Removal works shall include the complete extraction of stones, bedding materials, mortar, concrete remnants, and any unsuitable underlying material to expose a clean, stable base suitable for new kerb construction.

3.1.3.3 Care should be taken during removal works to avoid damage to adjacent pavement surfaces, landscaping, irrigation systems, underground services, and recently completed driveway works. Any damage resulting from the Contractor’s operations shall be rectified at no additional cost to the Government

3.1.4 Removal of Existing Grass Patches – Main Entrance

3.1.4.1 The Contractor shall remove the existing grass and turf areas located at the front of the DCMR main entrance, including all grass patches within the defined driveway and entrance apron zone, as indicated on the drawings or as directed by the Contracting Officer (CO).

3.1.4.2 Removal works shall include stripping of turf, organic material, topsoil, and any unsuitable underlying material necessary to achieve a stable and suitable subgrade for asphalt pavement construction.

3.1.4.3 All removed materials shall be disposed of off-site at an approved facility in accordance with environmental regulations

3.1.4.4 Subgrade Preparation and Basecourse Works

3.1.4.4.1 Following removal of the grass patches, the Contractor shall inspect the exposed subgrade. Any soft, unstable, or unsuitable material shall be removed and replaced with approved fill material.

3.1.4.4.2 A new base course shall be supplied, placed, and compacted in layers to achieve the required strength, levels, and compaction standards suitable for vehicular traffic and to match adjacent driveway pavement levels.

3.1.5 Stormwater Drainage Works:

3.1.5.1 Drainage Assessment and Rectification.

3.1.5.1.1 The Contractor shall investigate existing stormwater drainage infrastructure servicing the driveway, including surface grades, pits, pipes, outlets, and discharge points. Identified deficiencies such as blocked, damaged, undersized, or incorrectly graded drainage components shall be rectified

3.1.5.2 Excavation and Subgrade Preparation.

3.1.5.2.1 Excavation shall be carried out as required to access existing stormwater infrastructure and to facilitate installation of new or replacement stormwater components.

3.1.5.2.2 Excavated materials shall be removed from site and disposed of at an approved facility in accordance with applicable regulations.

3.1.5.2.3 Following removal of existing asphalt, the Contractor shall inspect the exposed subgrade and existing pavement base layers. Any areas identified as soft, unstable, water-damaged, or deficient in basecourse material shall be excavated and reconstructed.

3.1.5.2.4 A new base course layer (crushed gravel or approved equivalent) shall be supplied, placed, and compacted to achieve uniform bearing capacity and long-term pavement performance.

3.1.5.2.5 Where existing pavement is found to have been constructed directly over unsuitable material (including natural soil without adequate basecourse), the Contractor shall allow for full reconstruction of base layers as required to achieve structural integrity and prevent future pavement failure.

3.1.5.2.6 The exposed subgrade shall be trimmed, shaped, and compacted to ensure adequate bearing capacity and drainage performance prior to placement of base course materials.

3.1.5.3 Installation of Stormwater Infrastructure

3.1.5.3.1 The Contractor shall supply and install new, or replacement stormwater pipes, pits, channels, trench drains, kerbs, and associated fittings as required to achieve effective surface water capture and discharge.

3.1.5.3.2 All stormwater infrastructure shall be installed to correct line and grade and connected to the existing government stormwater network or approved discharge point.

3.1.6 Asphalt Pavement Removal and Replacement.

3.1.6.1 Removal of Existing Pavement

3.1.6.1.1 The Contractor shall saw-cut and remove the existing deteriorated asphalt pavement within the defined driveway area. Removal shall extend to the full depth of failed pavement and any compromised base material as identified during work.

3.1.6.2 Subgrade and Basecourse Rehabilitation.

3.1.6.2.1 The Contractor shall inspect the exposed subgrade and base layers following asphalt removal. Any unstable, waterlogged, or unsuitable material shall be removed and replaced.

3.1.6.2.2 A new base course material shall be supplied, placed, and compacted in layers to achieve the required strength, Compacted and proof-rolled (CBR ≥ 3 typical residential).

3.1.6.3 Installation of 150 mm Concrete Kerbs

3.1.6.3.1 Following removal of the stone edging, the Contractor shall inspect the exposed subgrade along the kerb alignment. Any soft, unstable, or unsuitable material shall be removed and replaced with approved material, compacted to the required standard.

3.1.6.3.2 The Contractor shall supply and install 150 mm wide concrete kerbs along the full extent of the driveway edges, as indicated on the drawings or as directed by the Contracting Officer’s Representative (COR)

3.1.6.3.3 Kerbs shall be constructed using concrete of suitable strength and durability for driveway applications and shall be installed to correct line, level, and alignment, coordinated with the final asphalt surface levels and adjacent landscaping grades.

3.1.6.3.4 Kerb installation shall ensure continuous and effective edge restraint to the asphalt pavement, preventing lateral displacement, edge cracking, and premature pavement failure.

3.1.6.3.5 All kerbs shall be finished with a smooth, uniform appearance, free of defects such as cracking, honeycombing, spalling, or uneven finishes.

3.1.6.3.6 Finished kerb and pavement levels shall promote positive surface drainage, preventing ponding at the pavement edges and directing stormwater to designated drainage points.

3.1.6.4 Asphalt Supply and Installation.

3.1.6.4.1 The Contractor shall supply and install new asphalt pavement suitable for residential and service vehicle (≤ 5 t) traffic. Minimum 50 mm total compacted thickness.

3.1.6.4.2 Asphalt shall be placed in one or more layers (Wearing course: 25–30 mm and binder course: 20–25 mm) as required to achieve the specified thickness, strength, and durability.

3.1.6.4.3 Placement shall ensure smooth transitions to adjacent surfaces and proper surface grading to direct stormwater to drainage points.

3.1.6.5 Compaction and Finishing

3.1.6.5.1 All asphalt work shall be compacted using appropriate equipment to achieve specified density. Minimum 50 mm total compacted thickness.

3.1.6.5.2 The finished surface shall be smooth, free of defects, and uniform in appearance, with no ponding, segregation, or surface irregularities.

3.1.6.6 Edge Treatments and Interfaces

3.1.6.6.1 The Contractor shall reinstate all edges, kerbs, joints, and interfaces between the driveway and adjacent pavements, landscaping, or structures to ensure structural integrity and water control.

3.1.6.7 Surface Clean-Up and Reinstatement

3.1.6.7.1 All disturbed areas outside the driveway footprint shall be reinstated to their original condition or better, including landscaping, turf, garden beds, and hardscape elements affected by the works.

3.1.7 Quality Assurance and Compliance.

3.1.7.1 Standards and Specifications

3.1.7.1.1 All materials and workmanship shall comply with relevant Australian

Standards, including but not limited to standards relating to asphalt paving, compaction, drainage, and civil works.

3.1.7.2 Inspections and Hold Points

3.1.7.2.1 The Contractor shall allow for inspections at key stages of the works, including subgrade preparation, base course placement, drainage installation, and asphalt paving. Works shall not proceed beyond designated hold points without approval from the COR.

3.1.7.3 Work Health and Safety

3.1.7.3.1 The Contractor shall comply with all applicable Work Health and Safety legislation and U.S. Embassy safety requirements. A site-specific Safe Work Method Statement (SWMS) shall be prepared and approved prior to commencement.

3.1.7.4 Environmental Controls

3.1.7.4.1 The Contractor shall implement appropriate environmental controls to prevent sediment runoff, pollution, noise impacts, and damage to surrounding areas. All waste materials shall be disposed of in accordance with environmental regulations.

3.1.8 Site Restoration Works

3.1.8.1 The Contractor shall provide all labor, materials, equipment, supervision, and coordination necessary to restore all landscape areas, irrigation systems, utilities, site lighting, and associated site features impacted or damaged as a result of the Asphalt, Kerb, and Drainage Works.

3.1.8.1.1 The Contractor shall conduct a comprehensive site assessment to identify all areas impacted by construction activities, including visible and latent damage.

3.1.8.1.2 All restoration works shall be coordinated with the Contracting Officer’s

Representative (COR) and shall align with approved drawings, as-built conditions, and photographic records.

3.1.8.1.3 The Contractor shall ensure that all restored elements are fully functional, properly integrated, and consistent with existing site conditions in terms of quality, appearance, and performance.

3.1.8.2 Landscape Restoration.

3.1.8.2.1 The Contractor shall restore all disturbed landscaped areas, including lawns, garden beds, and planted zones.

3.1.8.2.2 All restored landscaped areas shall be free of depression, erosion, or uneven surfaces and shall be established to ensure healthy growth.

3.1.8.3 Irrigation System Restoration

3.1.8.3.1 The Contractor shall inspect all existing irrigation systems within the affected areas and identify any damage resulting from construction activities.

3.1.8.3.2 The irrigation system shall be fully operational upon completion, with no leaks, blockages, or performance deficiencies.

3.1.8.4 Site Lighting Restoration

3.1.8.4.1 The Contractor shall inspect all site lighting infrastructure within the affected areas, including poles, fixtures, conduits, and control systems.

Works shall include:

3.1.8.4.1.1 Repair or replacement of damaged lighting fixtures or components

3.1.8.4.1.2 Realignment and securing of lighting poles where required

3.1.8.4.1.3 Testing of electrical connections and controls

3.1.8.4.2 All lighting systems will be fully operational, providing the intended illumination levels and coverage.

3.1.8.5 Utilities and Site Features Restoration

3.1.8.5.1 The Contractor shall identify and restore any utilities impacted by the works, including but not limited to: Water supply lines, Stormwater systems, Communications infrastructure, Electrical conduits and cabling

3.1.8.5.2 All utility restoration shall comply with applicable standards and authority requirements and shall ensure full serviceability and safety. Any damaged services shall be repaired or replaced, tested, and certified (where applicable) prior to project completion.

3.1.8.5.3 The Contractor shall restore any additional site features impacted by the works, including but not limited to: Paved walkways and hardscape elements, Kerb interfaces and edge conditions, Retaining elements, edging, or decorative features, Fencing or minor structures

3.1.8.5.4 All restored features shall match existing conditions in material, finish, and alignment, unless otherwise directed by the COR.

END OF STATEMENT OF WORK

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

[RESERVED]

RFQ NUMBER: 19AS2026Q020

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1. SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least ten (10) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected, and the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than seventy-five (75) calendar days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $250.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as five (5) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and

(3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted at any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer.

Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer.

The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor with a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed from 0700 to 1800 Monday through Friday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractors will not be the cause of a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at the U.S. Embassy

Canberra to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance

10 days after award

CO

Section E. Construction Schedule

COR

Section E. Preconstruction Conference

Section G. Personnel Biographies

Section F. Payment Request

Last calendar day of each month

Section D. Request for Substantial Completion

15 days before inspection

Section D. Request for Final Acceptance

5 days before inspection

SECTION F - CONTRACT ADMINISTRATION DATA

F.1.0. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to act for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Facilities Management Project Coordinator.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment may be made no more frequently than monthly.

Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232- 5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

U.S. Embassy Canberra Attn: Canberra Accounts Payable cnbcustservice@state.gov

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

mailto:cnbcustservice@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1. INSURANCE

The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2. GENERAL LIABILITY

Includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $10,000,000 AUD or USD Equivalent

Cumulative $10,000,000 AUD or USD Equivalent

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $10,000,000 AUD or USD Equivalent

Cumulative $10,000,000 AUD or USD Equivalent

The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3. DOCUMENT DESCRIPTIONS

The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time.

The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

The Contractor shall maintain at the project site:

a) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

b) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

After final completion of the work, but before final acceptance thereof, the Contractor shall provide: a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and, record shop drawings and other submittals, in the number and form as required by the specifications.

G.4. LAWS AND REGULATIONS

The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5. CONSTRUCTION PERSONNEL

The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

After the award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take five (5) days to perform. For each individual, the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6. MATERIAL & EQUIPMENT

Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7. SPECIAL WARRANTIES

Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective.

The Contractor shall submit both the information and the guarantee or warranty to the

Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8. EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9. ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

a) obtaining proper zoning or other land use control approval for the project

b) obtaining the approval of the Contracting Drawings and Specifications

c) paying fees due for the foregoing; and,

d) or obtaining and paying for the initial building permits

SECTION H- CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION (48 CFR CH. 1) CLAUSES

ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.202-1 DEFINTIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

(OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATION AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(MAR 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATION OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.229-6 TAXES – FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-1 PAYMENTS (AUG 1984)

52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND MATERIALS

LABOR-HOUR CONTRACTS (NOV 2021)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-10 PAYMENTS UNDER FIXED-PRICE ARCHITECT-ENGINEER

CONTRACTS (APR 2010)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILTY OF FUNDS (APR 1984)

52.232-26 PROMPT PAYMENT FOR FIXED-PRICE ARCHITECT-ENGINEER

CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC…