RFQ 18A 251216-141 Bid Worksheet.xlsx

This is a bid worksheet for a Request for Quotation (RFQ 18A 251216-141) issued by the State of Maine, Department of Administrative and Financial Services, for custodial services at the Maine Revenue Services facility in Portland. The procurement covers comprehensive custodial services for approximately 5,150 square feet of office space, with work scheduled twice weekly on Tuesdays and Fridays between 9:00 AM and 4:00 PM. Required services include daily cleaning of common touch areas, restroom sanitation, waste removal, carpet vacuuming, floor care, window washing, and periodic deep cleaning tasks. The contract term runs from January 1, 2026, through December 31, 2026, with four optional one-year renewal periods potentially extending through December 31, 2030. A pre-bid facility tour is scheduled for Monday, December 22, 2025, at 10:30 AM, and quotations are due by Monday, December 29, 2025, at 4:00 PM Eastern Standard Time. The worksheet requires bidders to submit pricing for required routine tasks as a monthly rate and additional services on a per-occurrence basis, with an hourly labor rate for supplemental work beyond the specified scope.

The bid worksheet structure requires submission of a monthly price for required routine tasks for each contract period (FY26 through FY31), per-occurrence pricing for four additional services including machine and spray buffing of tiled floors, thorough washing of reception areas, strip and seal refinish of tile floors, and steam cleaning of carpeting, and an hourly labor rate for additional work requested by the State. This procurement is exclusively restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, with only pre-approved Work Centers eligible to submit proposals. The previous contractor, Goodwill Industries NNE, received an annual calculated amount of $13,236.00. Bids will be evaluated on a best value basis focusing on the lowest-priced qualified bidder with fair and reasonable costs. All bidders must provide commercial-grade equipment including HEPA-filter vacuums and carpet cleaning equipment with minimum 50 PSI capability, maintain comprehensive insurance coverage including Workers' Compensation and Commercial General Liability of $300,000 per occurrence, and comply with background check requirements. The State will provide basic supplies while the contractor is responsible for all other cleaning supplies and materials.