RFQ 18A 251216-141 Bid Worksheet.xlsx

This is a bid worksheet for a Request for Quotation (RFQ 18A 251216-141) issued by the State of Maine Department of Administrative and Financial Services for custodial services at the Maine Revenue Services facility located in Portland. The contractor will provide comprehensive custodial services for approximately 5,150 square feet of office space, with work scheduled twice weekly on Tuesdays and Fridays between 9:00 AM and 4:00 PM. Required services include daily cleaning of common touch areas, restroom sanitation, waste removal, carpet vacuuming, floor care, window washing, and periodic deep cleaning tasks. The contract term runs from January 1, 2026, through December 31, 2026, with four optional one-year renewal periods extending through December 31, 2030. A pre-bid facility tour is scheduled for Monday, December 22, 2025, at 10:30 AM, and quotations are due by Monday, December 29, 2025, at 4:00 PM Eastern Standard Time. The bid worksheet requires bidders to submit a monthly price for required routine tasks and per-occurrence pricing for additional services including machine and spray buffing of tiled floors, washing reception areas, stripping and sealing tile floors, and steam cleaning carpeting.

Bidders must submit pricing in the format specified on the worksheet, with pricing required for an initial one-year period and four optional one-year extensions, with bids submitted only in hourly rates subject to rejection. The previous contractor, Goodwill Industries, NNE, received an annual calculated amount of $13,236.00. This procurement is exclusively restricted to certified Work Centers as defined in 5 MRSA 1826-B.2, with only pre-approved Work Centers eligible to submit proposals. Contractors must provide their own commercial-grade equipment, including HEPA-filter vacuums, carpet cleaning equipment with minimum 50 PSI capability, and floor buffers. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability of $300,000 per occurrence, and Automobile Liability of $300,000 per occurrence. The State will provide basic supplies while the contractor is responsible for all other cleaning supplies and materials. Payment terms are net 30, with potential deductions for missed or incomplete services. The State reserves the right to request additional information and documentation during the bid evaluation process and may request supplemental custodial services on an as-needed basis at the contractor's submitted hourly labor rate.