RFQ 18A 251216-141 Bid Worksheet.xlsx

This is a bid worksheet for Request for Quotation (RFQ) 18A 251106-102 for custodial services at the Maine Revenue Services facility in Portland. The contract encompasses required routine tasks performed on a monthly basis as well as additional services provided on a per-occurrence basis. Required routine tasks are performed 12 times annually, while per-occurrence services include machine and spray buffing of tiled floor areas (4 occurrences), thoroughly washing reception areas (4 occurrences), stripping, sealing, and refinishing tile floor areas (2 occurrences), and steam cleaning of all carpeting using professional equipment (2 occurrences). The contract term spans five fiscal years from FY26 through FY31, with an initial period and four optional one-year extensions available to the State.

Bidders must submit pricing as a fixed monthly rate for required routine tasks and separate per-occurrence rates for additional services; bids submitted with only hourly rates will be rejected. Contractors must also provide an hourly labor rate for supplemental custodial services requested on an as-needed basis beyond the scope defined in Appendix B. All pricing is to be entered on the bid worksheet for evaluation across the initial one-year period and each of the four optional one-year extension periods. The State reserves the right to request additional information and documentation during the bid evaluation process to clarify bidders' submitted specifications and proposed services.