RFQ 15A260626-0326 rev1 Augusta Armory.docx

This is a Request for Quotation (RFQ) issued by the State of Maine Department of Defense, Veterans and Emergency Management for snowplowing and sanding services at the Bangor Regional Training Institute (RTI). The scope of work encompasses clearing and sanding of the main entrance, parking lot (133,215 square feet), walkways (15,430 square feet), and the Engagement Skill Trainer building (1,600 square feet) when precipitation reaches two inches or more, with all parking areas to be reasonably cleared by 6:00 a.m. Additionally, contractors must provide 24/7 services at Bangor Flight Facility Building #260 and RTI #700 upon notification and furnish shoveling services for walkways, handicap ramps, and stairs at select locations. A mandatory pre-bid walkthrough is scheduled for July 17, 2026 at 10:00 a.m., with bids due July 24, 2026 at 4:00 p.m. The contract term commences November 1, 2026 and extends through October 31, 2027, with four optional one-year renewals available through April 30, 2031. Contractors must return within 24 hours of precipitation completion for cleanup and provide photographic documentation and pre-existing damage reports within 30 days of contract start, with lawn repairs completed by end of season.

Contractors must supply a front-end loader (3–5 yards), dump truck (10 yards minimum), plow truck (8–10 foot swath), and truck-mounted sander, with all on-site personnel required to pass federal background checks. Bidders must submit cost responses using a provided Excel worksheet, the Bid Cover Page and Responsible Bidders Certification, Subcontractors and Disaster Recovery Plan, and a Certificate of Liability Insurance with minimum $1 million general liability coverage, state minimum worker's compensation, and $500,000 business auto policy with snow plowing coverage. The previous contract with Cousins Tree Service was valued at $39,600 annually. Award will be made to the lowest compliant bidder, though the State reserves the right to reject any bidder with documented poor performance or contract termination within the past five years. Questions are due by noon on July 20, 2026 via the State of Maine's Vendor Self Service e-procurement system. Monthly evaluation tours will assess performance, with four or more negative responses or "Needs Improvement" ratings constituting documented poor performance and triggering a two-week cure period before potential contract termination.