RFQ_1422_Electric_Veh_Main_Doc_REV 1.pdf

REV 1

STATE OF IDAHO

Idaho Department of Juvenile Corrections

RFQ 1422

Electric Low Speed Vehicle for JCC-Saint Anthony

Note the insurance requirements within the attached Exhibit C – Insurance Requirements and make sure that you (and any third-party shipping companies used for delivery) can obtain the required insurance and will obtain it if you are awarded a Contract.

Also, make sure to read all of the State of Idaho Contract Terms and Conditions.

Also note the Required Submittal Items below.

1. Purpose The Idaho Department of Juvenile Corrections (IDJC) is requesting quotes for an electric low-speed vehicle (LSV) as further detailed below to be delivered to the Juvenile Correction Center (JCC) listed in section 1.31, Deliver, in the State of Idaho Contract Terms and Conditions (attached).

The contact for this Request for Quote (RFQ) is:

Jason Urquhart, Purchasing Agent, IDJC Phone: 208-577-5426 Email: jason.urquhart@idjc.idaho.gov

2. Time Lines Written Questions Due (by 11:59:59 p.m. Mountain time): September 14, 2026

Quotes Due (by 5:00 p.m. Mountain time): September 25, 2026

3. Available Funds Our budget for this is set at $26,000.00. It is likely that we will not have funds above this amount.

4. Specifications See Exhibit A – Specifications.

mailto:jason.urquhart@idjc.idaho.gov

5. Changes to Solicitation Instructions to Vendors

5.1 References to “State of Idaho Standard Terms and Conditions” in section 6, Administrative Fee of the Solicitation Instructions to Vendors are changed to read “State of Idaho Contract Terms and Conditions”.

5.2 The reference to “State of Idaho Standard Contract Terms and Conditions” in section 15.1 (Submission Forms) of the Solicitation Instructions to Vendors is changed to read “State of Idaho Contract Terms and Conditions”.

5.3 References to “State of Idaho Standard Contract Terms and Conditions” in section 18, Terms and Conditions of Ensuing Contract of the Solicitation Instructions to Vendors are changed to read “State of Idaho Contract Terms and Conditions”.

6. Award Basis Award will be made ALL OR NONE to the responsive responsible Vendor with the lowest Total Cost, as provided on Exhibit B - Price Sheet.

7. Response Complete Exhibit A – Specifications, Exhibit B – Price Sheet and the signature page, and email, fax, mail, hand-deliver/courier* or submit your quote (Quotation as defined in the Solicitation Instructions to Vendors) via IPRO (IPRO LOGIN) so that it is received at the location specified on the Signature Page prior to the deadline established above. (*If you hand-deliver/courier your quote, you will need to deliver it here:

Idaho Department of Juvenile Corrections 11351 W Chinden Blvd Building 6 Boise, ID 83714)

Quotes must be accompanied by a signed Signature Page and must include all Required Submittal Items (see below).

If submitting via IPRO complete Exhibit B – Price Sheet AND in enter the Total Price from Exhibit B – Price Sheet in IPRO, and UPLOAD all Required Submittal Items.

List of Attachments Required Submittal Items

Exhibit A – Specifications (below) Exhibit A.1 – Specifications Checklist (below) Exhibit B – Price Sheet (below) Exhibit C - Insurance Requirements (below) Signature Page No Public Funds for Abortion Act Letter Sample (see section 1.21.4 in the State of Idaho Contract Terms and Conditions) Solicitation Instructions to Vendors State of Idaho Contract Terms and Conditions

Exhibit A.1 – Specifications Checklist Exhibit B – Price Sheet Signature Page https://purchasing.idaho.gov/information-for-vendors/

Exhibit A – Specifications

Electric Low Speed Vehicle for JCC-Saint Anthony

(Below are the specifications for this RFQ. The item you quote must meet all of the specifications. If you cannot meet any of these specifications, you may submit a question in writing to the contact for this RFQ by the date and time for Written Questions Due listed in section 2, Time Lines. IDJC will not accept quotes that don’t meet all of the specifications, unless the Vendor can demonstrate functional equivalence in writing.)

Specifications:

Line Item 1: Electric Low Speed Vehicle (LSV)

1.1 General

1.1.1 The LSV must utilize a high-efficiency 48-Volt AC powertrain paired with an induction motor or permanent magnet motor rated at a minimum of 6.5 kW continuous power.

1.1.2 The included energy storage system must consist of a factory-installed 48-Volt AGM Battery Pack.

The batteries must be completely sealed, valve-regulated, and 100% maintenance-free (requiring no water topping or electrolyte management). Lithium-Ion (Li-ion) batteries are not acceptable.

1.1.3 The physical battery tray and electrical configuration must accept standard commercial replacement blocks structured with either 12-Volt AGM blocks or 6-Volt AGM blocks.

1.1.4 The LSV must include an onboard, factory-matched high-frequency battery charger designed specifically for the included AGM battery profile. The charger must plug directly into a standard 120-volt AC, 15-amp household outlet and feature an automatic shut-off mechanism to prevent overcharging.

1.1.5 The LSV must be delivered fully assembled and equipped with a complete, brand-new, factory -installed energy storage system. Bare chassis or battery-excluded configurations are not acceptable.

1.1.6 Acceleration and speed modulation must be continuously variable via a standard electronic floor pedal, requiring no manual or automatic gear shifting by the operator.

1.1.7 The LSV must have functionality to reach a speed of twenty-five (25) mph on a flat surface.

1.1.8 Must come with at least two (2) sets of keys.

1.2 Overall Dimensions and Load Capacity

1.2.1 Total length of the LSV must not exceed one hundred seventy inches (170”).

1.2.2 With the tires inflated to LSV manufacturer recommended PSI, the top of the cab must not exceed seventy-five inches (75”).

1.2.3 Total width of the LSV must not exceed sixty-five (65”).

1.2.4 Total payload capacity must be no less than one thousand one hundred (1100) pounds.

1.2.5 Cargo capacity must be no less than seven hundred (700) pounds.

1.3 Bed Specifications

1.3.1 Bed size must be no less than sixty inches (60”) long and no less than forty-five inches (45”) wide.

1.3.2 Bed must be an open flatbed including vertical bed sides with a minimum height of ten inches (10”), security affixed to the perimeter of the flatbed to safely retain loose materials or equipment.

1.3.3 Bed must also include a tailgate assembly capable of being secured in the upright position and completely removed without the use of specialized tools.

1.4 Cab Specifications

1.4.1 Cab must be a fully enclosed, weather sealed cab assembly including rigid, solid-material hard doors.

A canvas cab, vinyl roll-up curtains and flexible fabric-framed doors are not acceptable.

1.4.2 The door assemblies must include an integrated, adjustable window that has the functionality of being opened and closed. Static, non-opening windows are not acceptable.

1.4.3 Windshield must be automotive-grade safety glass with standard integrated windshield wiper.

1.4.4 Cab must have, at minimum, a factory installed cab defroster.

1.4.5 Cab must be street-legal in that it contains seat belts, headlights, brake lights, turn signals, side mirrors and a rearview mirror.

Exhibit A.1 – Specifications Checklist

1.1 General

For section 1.1.1, confirm by entering a checkmark to the right that the product you are quoting meets this specification: “The LSV must utilize a high-efficiency 48-Volt AC powertrain paired with an induction motor or permanent magnet motor rated at a minimum of 6.5 kW continuous power.”

For section 1.1.2, confirm by entering a checkmark to the right that the product you are quoting meets this specification: “The included energy storage system must consist of a factory-installed 48-Volt AGM Battery Pack. The batteries must be completely sealed, valve-regulated, and 100% maintenance-free (requiring no water topping or electrolyte management). Lithium-Ion (Li-ion) batteries are not acceptable.”

For section 1.1.3, confirm by entering a checkmark to specification: “The physical battery tray and electrical configuration must accept standard commercial replacement blocks structured with either 12-Volt AGM blocks or 6-Volt AGM blocks.”

For section 1.1.4, identify the outside dimensions of the product you are quoting by entering that information to the right. Section A.1.5 states: “The LSV must include an onboard, factory-matched high-frequency battery charger designed specifically for the included AGM battery profile. The charger must plug directly into a standard 120-volt AC, 15-amp household outlet and feature an automatic shut-off mechanism to prevent overcharging.”

For section 1.1.5, confirm by entering a checkmark to specification: “The LSV must be delivered fully assembled and equipped with a complete, brand-new, factory -installed energy storage system. Bare chassis or battery-excluded configurations are not acceptable.”

For section 1.1.6, confirm by entering a checkmark to specification: “Acceleration and speed modulation must be continuously variable via a standard electronic floor pedal, requiring no manual or automatic gear shifting by the operator.”

For section 1.1.7, confirm by entering a checkmark to specification: “The LSV must have functionality to reach a speed of twenty-five (25) mph on a flat surface.”

For section 1.1.8, confirm by entering a checkmark to specification: “Must come with at least two (2) sets of keys.”

1.2 Overall Dimensions and Load Capacity

For section 1.2.1, confirm by entering a checkmark to the right that the product you are quoting meets this specification: “Total length of the LSV must not exceed one hundred seventy inches (170”).”

For section 1.2.2, confirm by entering a checkmark to specification: “With the tires inflated to LSV manufacturer recommended PSI, the top of the cab must not exceed seventy-five inches (75”).”

For section 1.2.3, confirm by entering a checkmark to specification: “Total width of the LSV must not exceed sixty-five (65”).”

For section 1.2.4, confirm by entering a checkmark to specification: “Total payload capacity must be no less than one thousand one hundred (1100) pounds.”

For section 1.2.5, confirm by entering a checkmark to specification: “Cargo capacity must be no less than seven hundred (700) pounds.”

1.3 Bed Specifications

For section 1.3.1, confirm by entering a checkmark to the right that the product you are quoting meets this specification: “Bed size must be no less than sixty inches (60”) long and no less than forty-five inches (45”) wide.”

For section 1.3.2, confirm by entering a checkmark to specification: “Bed must be an open flatbed including vertical bed sides with a minimum height of ten inches (10”), security affixed to the perimeter of the flatbed to safely retain loose materials or equipment.”

For section 1.3.3, confirm by entering a checkmark to the right that the product you are quoting meets this specification: “Bed must also include a tailgate assembly capable of being secured in the upright position and completely removed without the use of specialized tools.”

1.4 Cab Specifications

For section 1.4.1, confirm by entering a checkmark to the right that the product you are quoting meets this specification: “Cab must be a fully enclosed, weather sealed cab assembly including rigid, solid-material hard doors. A canvas cab, vinyl roll-up curtains and flexible fabric-framed doors are not acceptable.”

For section 1.4.2, confirm by entering a checkmark to specification: “The door assemblies must include an integrated, adjustable window that has the functionality of being opened and closed. Static, non-opening windows are not acceptable.”

For section 1.4.3, confirm by entering a checkmark to specification: “Windshield must be automotive-grade safety glass with standard integrated windshield wiper.”

For section 1.4.4, confirm by entering a checkmark to specification: “Cab must have, at minimum, a factory installed cab defroster.”

For section 1.4.5, confirm by entering a checkmark to specification: “Cab must be street-legal in that it contains seat belts, headlights, brake lights, turn signals, side mirrors and a rearview mirror.”

Additionally, confirm that you have read and understand section 1.31, Delivery, in the State of Idaho Contract Terms and Conditions attached as a part of this Request for Quote.

(If the product you are quoting varies from the above specifications in any way, identify how it varies, and how its either a functional equivalence or a minor deviation, and how so. Use the right-hand checklist cells above and the rest of this page to enter that information, if any.)

Exhibit B – Price Sheet

This Exhibit B - Price Sheet must be submitted as part of your quote.

Provide your prices below for items meeting the specifications in Exhibit A – Specifications. Your prices must be fully burdened to include all costs associated with providing the LSV, FOB destination, freight pre-paid and allowed to the location listed in section 1.31, Delivery in the State of Idaho Contract Terms and Conditions.

Do not alter this Exhibit B - Price Sheet. Altering this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

Do not submit pricing on any form or in any document other than this Exhibit B - Price Sheet. Providing your pricing on any form or in any document other than this Exhibit B - Price Sheet may be cause for your quote to not be considered for award.

The Vendor must completely fill out and submit as part of its quote all pages of this Exhibit B - Price Sheet in order to be considered for award.

The Contractor shall not assess any other fees or charges other than those it quotes on this Exhibit B - Price Sheet.

Line Item 1: Electric Low Speed Vehicle (LSV) Price for one (1) each LSV: $

Identify the number of calendar days for delivery after receipt of order here:

Identify the make and model of the product you are quoting here:

Identify your customer service phone number and email address here:

Company Name (Vendor Name):

Contact Name/Phone and Email:

Exhibit C – Insurance Requirements

C.1 Within five (5) business days of award of the Contract (or such other time as designated by the Purchasing Activity), the Contractor must provide certificates of insurance required herein and must maintain the insurance for the entire term of the Contract, including any renewal and extension terms.

There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the five (5) business day period may be cause for the Contract to be terminated.

C.2 The Contractor shall carry liability and property damage insurance that will protect it and the state of Idaho from claims for damages for bodily injury, including accidental death, as well as for claims for property damages, which may arise from operations under the Contract whether such operations be by themselves or by anyone directly or indirectly employed by either of them.

C.3 The Contractor shall not commence work under the Contract until it obtains all insurance required under this provision and furnishes a certificate or other form showing proof of current coverage to the state of Idaho. All insurance policies and certificates must be signed copies.

C.4 Commercial General and Umbrella Liability Insurance. The Contractor (including any third-party shipping companies used to make delivery under the Contract) shall maintain Commercial General Liability (CGL) and, if necessary, Commercial Umbrella insurance with a limit of not less than $1,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to the Contract.

C.4.1 CGL insurance shall be written on ISO occurrence form CG 00 01 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

C.5 Commercial Automobile and Commercial Umbrella Liability Insurance. The Contractor (including any third-party shipping companies used to make delivery under the Contract) shall maintain Commercial Automobile Liability and, if necessary, Commercial Umbrella Liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto (including owned, hired, and non-owned autos).

C.5.1 Vendor may request a waiver from providing Commercial Automobile and Commercial Umbrella Liability Insurance in its quote if the Vendor will not use any owned, hired or non-owned vehicles to conduct business under the Contract, if it is awarded the Contract, and the state of Idaho will consider the request. If the Vendor submits a request to waive the provision of Commercial Automobile and Commercial Umbrella Liability Insurance after the due date and time for receipt of quotes, the state of Idaho may not consider the request.

C.6 Workers Compensation Insurance and Employer's Liability. The Contractor (including any third-party shipping companies used to make delivery under the Contract) shall maintain workers compensation and employer's liability. The employer's liability shall have limits not less than $1,000,000 each accident for bodily insurance by accident, $1,000,000 disease policy limit, and $1,000,000 disease, each employee.

C.6.1 The Contractor must provide either a certificate of workers compensation insurance issued by a surety licensed to write workers compensation insurance in the state of Idaho, as evidence that the Contractor has in effect a current Idaho workers compensation insurance policy, or an extraterritorial certificate approved by the Idaho Industrial Commission from a state that has a current reciprocity agreement with the Idaho Industrial Commission.

C.7 State of Idaho as Additional Insured: The liability insurance coverage required for performance of the Contract shall include the state of Idaho, IDJC and their divisions, officers and employees as additional insured, but only with respect to the Contractor’s activities to be performed under the Contract.

C.7.1 The Contractor must provide proof of the state of Idaho, IDJC and their divisions, officers and employees being additional insured by providing endorsements to the liability insurance policies showing the state of Idaho, IDJC and their divisions, officers and employees as additional insured. The endorsements must also show the policy numbers and the policy effective dates.

C.7.2 If a liability insurance policy provides for automatically endorsing additional insured when required by contract, then, in that case, the Contractor must provide proof of the state of Idaho, IDJC and their divisions, officers and employees being additional insured by providing copies of the policy pages that clearly identify the blanket endorsement.

C.8 Notice of Cancellation or Change: The Contractor shall ensure that should any of the above described policies be cancelled before the expiration date thereof, or if there is a material change, potential exhaustion of aggregate limits or intent not to renew insurance coverage(s), that written notice will be delivered to the Division of Purchasing (if the Contract was issued by the Division) or to the Purchasing Activity (contracting state agency) in accordance with the policy provisions.

C.9 The Contractor shall further ensure that all policies of insurance are endorsed to read that any failure to comply with the reporting provisions of this insurance, except for the potential exhaustion of aggregate limits, shall not affect the coverage(s) provided to the state of Idaho, IDJC and their divisions, officers and employees.

C.10 Acceptable Insurers and Deductibles: Insurance coverage required under the Contract shall be obtained from insurers rated A-VII or better in the latest Bests Rating Guide and in good standing and authorized to transact business in Idaho. The Contractor shall be financially responsible for all deductibles, self-insured retention’s and/or self-insurance included hereunder. The coverage provided by such policy will be primary to any coverage of the state of Idaho on or related to the Contract and shall provide that the insurance afforded applies separately to each insured against whom a claim is made, except with respect to the limitation of liability.

C.11 Waiver of Subrogation: All policies shall contain waivers of subrogation. The Contractor waives all rights against the state of Idaho, IDJC and their divisions, officers and employees for recovery of damages to the extent these damages are covered by the required policies. Policies may contain deductibles but such deductibles will not be deducted from any damages due to the state of Idaho.