RFPSOW DCR-001-26.pdf

The Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs

100 Cambridge Street, Suite 900 Boston, MA 02114

Maura T. Healey

GOVERNOR

Kimberley Driscoll

LIEUTENANT GOVERNOR

Rebecca L. Tepper

SECRETARY

Tel: (617) 626-1000 Fax: (617) 626-1081 http://www.mass.gov/eea

STATEMENT OF WORK (SOW) FOR

Project Number: DCR-001-26

Project Name: DCR Fleet EV Charging Stations Great Brook Farm State

Park

Project Location: Great Brook Farm State Park, Headquarters Building, 984 Lowell Street, Carlisle, MA 01741

Property ID: 32-15-0 Location ID: F_695816_3027359 Approximate lot Size: 1 Acre

Source & Date: Massachusetts Interactive Property Map - April 7, 2025

Project Manager(s): Juan Guzman - Juan.Guzman@mass.gov Ryan Kingston - Ryan.C.Kingston@mass.gov

Awarding Entity: Executive Office of Energy and Environmental Affairs (100

Cambridge Street, Boston, MA)

Under OSD Statewide Contract:

VEH122: Advanced Vehicle Technology Equipment, Supplies and Services

Category 1: Electric Vehicle Supply Equipment (EVSE), Hardware, Software, and Ancillary Services https://massgis.maps.arcgis.com/apps/OnePane/basicviewer/index.html?appid=47689963e7bb4007961676ad9fc56ae9 mailto:Juan.Guzman@mass.gov mailto:Ryan.C.Kingston@mass.gov

This is a single document associated with a complete Bid that can be found on COMMBUYS (www.commbuys.com/). All Vendors are responsible for reviewing and adhering to all information, forms and requirements incorporated into the Statement of Work. Responses received after the deadline shall be disqualified. All Vendors should plan advance lead time for uploading proposals into COMMBUYS in a timely manner prior to the deadline. All Questions and Answers and Bid Responses must be submitted electronically through COMMBUYS.

Vendors requiring assistance in the registration and use of COMMBUYS should contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888- MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on federal, state and Suffolk County holidays.

Document Outline

I. Project Description II. Applicable Procurement Law

III. Scope of Work for Charging Stations IV. Compliance with Contract Requirements V. Compensation

VI. Best Value Selection and Negotiation VII. Small Business Purchasing Program (SBPP)

VIII. Bidder Communication IX. Estimated SOW Calendar X. Questions via the Bid (Q&A) on COMMBUYS

XI. Required Components for Response Submission XII. Attachments:

a. Attachment A – Response Cover Sheet

b. Attachment B – Headquarters View

c. Attachment C – Installation Area (Picture 1)

d. Attachment D – Installation Area (Picture 2)

e. Attachment E – Site Overhead View

f. Attachment F – EV Charging Electrical Sketch

g. Attachment G – CT4000 Mechanical Drawings

h. Attachment H – Headquarters Map View

i. Attachment I – EV Block

j. Attachment J – Bollard Diagram

I. Project Description

The Commonwealth of Massachusetts, through EEA Facilities (EOEEA) is seeking to engage a qualified vendor (hereafter referred to as “Vendor”) to purchase, install, and commission Electrical Vehicle (EV) charging equipment at Great Brook Farm State Park for Fleet use. The detailed scope of work is provided in Section III. Additional diagrams associated with the scope are attached under the “Attachments” section of this document.

NO PROPOSALS WILL BE ACCEPTED BY EMAIL, DELIVERY OR MAIL. ONLY

PROPOSALS RECEIVED VIA COMMBUYS WILL BE ACCEPTED.

http://www.commbuys.com/

II. Applicable Procurement Law This Solicitation is issued, and any contract will be awarded, under MGL c. 7, § 22; c.

30, § 51, § 52; and 801 CMR 21.00 (Goods and Services).

III. Scope of Work for Charging Stations

In accordance with the latest recognized National Electrical Code, (and all other applicable codes) the contractor shall be responsible for furnishing, installing, and commissioning all the equipment listed below:

Equipment:

• (2) – Level 2 Dual Port EV Charging Stations, Networked, Pedestal mounted – ChargePoint (or approved alternative), with Power Share Feature

• (1) – Electrical Subpanel – 100A

• Handhole – quantity as needed

• (2) – EV Charging Station Foundations (Pedestals) – as per

Attachments C and D (or approved alternative)

• (4) Bollards – as per Attachment E (or approved alternative)

• Disconnect Switch (quantity as needed)

• Conduit, Wiring, Circuit Breakers, labeling, Junction Boxes, and all other associated hardware/equipment/ parts as needed for complete operational system

It is required that the contractor shall ensure that the completed operational systems have the required permitting and inspections. Other requirements include:

General Requirements:

• EV charging equipment to be pedestal mounted at specifically designated locations

• EV charging station foundations to be installed at a minimum of 1” above grade

• All wiring to be run in conduit

• All wiring to be Copper

• Trenching will not be required – DCR staff will be responsible for trenching, but the Vendor must be present during trenching to coordinate trench detail work

• Vendor is to place underground electrical detectable tape in the trench

• Vendor must deliver spec sheet for all equipment – prior to completed work

• Vendor must deliver electrical one-line and/or as built drawings

• Conduit in trench shall be PVC Sch80, include one active, and one spare with pull string, capped and sealed

• Contractor shall be responsible for inspection, permitting, and equipment commissioning

• Vendor must do a final walkthrough prior to the close of this contract

• Vendor must provide a separate, itemized cost for 10 tons of sand (if applicable), to be delivered prior to DCR commencing trenching. DCR is under no obligation to accept this separate cost and will do so only if it is deemed competitive and required.

The Vendor shall coordinate its work with DCR’s trenching schedule and shall not commence work that depends on trenching until associated archaeological review and approval has been confirmed. DCR’s trenching will take approximately 3 days, and will require 2 weeks' notice for the commencement of the trenching. DCR will coordinate with the Vendor in the case of an archeological find, and the installation schedule will be adjusted accordingly. All work as defined in the RFP must be completed by no later than June 1st, 2026.

There are 9 diagrams attached to this document under the “Attachments” section.

They provide additional clarification and visuals for the desired outcomes of the installation.

IV. Compliance with Contract Requirements The vendor shall comply with all terms and conditions of their respective contract.

EEA Facilities reserves the right to negotiate and modify requirements with the awarded vendor.

V. Compensation No services may be performed, or fees incurred by the vendor under the contract unless a Scope of Services has been agreed to in writing and with a not-to-exceed amount and a written notice to proceed from EEA Facilities has been issued. No payments shall be made for goods or services not rendered. There will be no reimbursements for any costs incurred in the preparation of a bidder’s response to this RFP including but not limited to travel expenses, phone charges, tolls, fuel, parking or rental fees.

The services that may be provided are set forth in the SOW, and all expenses to deliver services shall be included in the contract prices. All invoices for payment under Contract shall include a detailed accounting of work authorized in a form and detail acceptable to EEA Facilities. Invoices must be submitted in a timely manner.

VI. Best Value Selection and Negotiation EEA Facilities may select the response which demonstrates the best value overall, including proposed alternatives, that will achieve the procurement and service goals of the EOEEA. Bidders may provide supplemental information. EEA Facilities and the selected bidder(s) may negotiate a change in any element of contract performance or cost identified in the original SOW or the selected Bidder’s or Contractor’s response which results in lower costs or a more cost effective or better value than was presented in the selected Bidder’s or Contractor’s original response.

During the selection process, EEA Facilities reserves the right to take any or all of the following actions if it deems them to be in the interests of the Commonwealth of Massachusetts:

• Reject any and all proposals;

• Waive any minor informalities in proposals received or request Respondents to correct them;

• Request additional information from Respondents and seek clarification from a

Respondent provided that EEA Facilities determines it is not prejudicial to the interests of the other Respondents to do so. Action by the selection team in this regard should not be construed to imply acceptance or rejection of a proposal.

VII. Small Business Purchasing Program (SBPP) Program Background. The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts.

Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference. While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract.

The Strategic Sourcing Services Team (SST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility. To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements. It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting?_gl=1*wnz9qe*_ga*OTcxODE1Mjg3LjE2ODM2MzUyMjc.*_ga_MCLPEGW7WM*MTY5ODA3OTg1NC4yNi4wLjE2OTgwNzk4NTQuMC4wLjA.

https://www.commbuys.com/bso/ http://www.mass.gov/sbpp

Program Resources and Assistance. Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

VIII. Bidder Communication Bidders are prohibited from communicating directly with any employee regarding this SOW except as specified in this SOW with the EEA Facilities team. No other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this SOW. Bidders may contact the contact person for this SOW in the event that the SOW is incomplete, or the bidder is having trouble obtaining any required attachments electronically through

COMMBUYS.

IX. Estimated SOW Calendar

Milestone Date Availability of SOW on COMMBUYS February 11th, 2026 (MANDATORY) Great Brook Farms State Park Site Visits

Tuesday, March 10th, 2026 9:00 AM to 12:00 PM

Submission of Vendor Question(s) through COMMBUYS (DUE)

March 16th, 2026 by

9:30AMEST

Responses to Vendor Questions posted in COMMBUYS (Estimated)

March 19th, 2026

Proposal Submission Deadline March 23rd, 2026 by 5PM Estimated Contract Start Date March 30th, 2026 Final Date for all Deliverables/ Specifications under the Scope of Work Deadline

June 1st, 2026

X. Questions via the Bid (Q&A) on COMMBUYS The Bid Q&A provides the opportunity for Vendors to ask written questions and receive written answers from EEA Facilities regarding this SOW. All Vendor questions must be submitted through the Bid Q&A found on COMMBUYS. Questions may be asked at any time prior to the Deadline for Submission of Questions stated in the Estimated Procurement Calendar. EEA Facilities reserves the right not to respond to questions submitted after this date. It is the Vendor’s responsibility to verify receipt of questions.

Please note that any questions submitted to EEA Facilities using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions Vendors are asked to review all questions previously submitted to determine whether the question has already been posted.

Vendors are responsible for entering content suitable for public viewing, since all questions are accessible to the public. Vendors must not include any information that could be considered http://www.mass.gov/sbpp mailto:sbpp@mass.gov personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Vendor’s company or other companies. EEA Facilities reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this SOW.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

It is the responsibility of the prospective/ awarded Vendor to maintain an active registration in COMMBUYS and to keep current the email address of the Vendor’s contact person and prospective contract manager. If awarded a contract, the Vendor is required to monitor that email inbox for communications from EEA Facilities, including requests for clarification. EEA Facilities assumes no responsibility if a prospective/ awarded Vendor’s designated email address is not current, or if technical problems, including those with the prospective/ awarded Vendor’s computer, network or internet service provider (ISP) cause email communications sent to/ from the prospective/ awarded Vendor and EEA Facilities to be lost or rejected by any means including email or spam filtering.

XI. Required Components for Response Submission The following components specific to this SOW must be included in the order outlined below with your response. Failure to include all the requested information and completed required forms may result in rejection of your firm’s submission. Proposals received after the deadline will be rejected. The required SOW components are as follows:

1) Attachment A – Response Cover Sheet

2) Proposal based on Scope of Work (including Schedule)

3) Compensation Structure/ Pricing and Expenses

a. Vendor must include a separate itemized cost for the delivery of 10 tons of sand to the site (if applicable)

Proposal based on Scope of Work: This refers to an itemized bid quotation that outlines a not to exceed fixed-price fees, the expected timeline (schedule) for deliverables, and details any associated expenses outlined in the project scope. This quotation must account for any quote requirements mandated through the designated Massachusetts Statewide Contract.

Bidders are encouraged to provide supplemental information regarding anything pertaining to the scope. Bidders will not be penalized for not submitting supplemental information. EEA Facilities will consider all aspects of a bidder’s proposal in its determination.

XII. Attachments

ATTACHMENT A – Response Cover Sheet DCR Fleet EV Charging Stations Great Brook Farm State Park

Issued on:

February 11th, 2026

VENDOR SUBMITTING RESPONSE

Firm Submitting Proposal

Name of Authorized Signatory Title

Email Phone Number

Address of Firm

Signature Date

ATTACHMENT B – Headquarters View

ATTACHMENT C – Installation Area (Picture 1)

ATTACHMENT D – Installation Area (Picture 2)

ATTACHMENT E – Site Overhead View

ATTACHMENT F – EV Charging Electrical Sketch

ATTACHMENT G – CT4000 Mechanical Drawings

CT4000 specifications provided for reference. Vendors may recommend alternatives that meet similar specifications and meet the goals of the Commonwealth for fleet EV charging.

ATTACHMENT H – Headquarters Map View

ATTACHMENT I – EV Block

ATTACHMENT J – Bollard Diagram