Bid Ammendment - Notice to Vendors.docx

This is a Bid Amendment and Notice to Vendors issued by the Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs (EEA) Department of Conservation and Resources (DCR) for Project Number DCR-001-26, pertaining to electric vehicle charging station installation at Great Brook Farm State Park in Carlisle, Massachusetts. The project requires vendors to install two Level 2 dual-port networked pedestal-mounted charging stations, one 100-ampere electrical subpanel, charging station foundations, four bollards, disconnect switches, conduit, wiring, and circuit breakers at the park's Headquarters Building. A mandatory site visit was conducted on March 10, 2026, and only vendors who attended this visit or coordinated otherwise will be considered for the contract award. Vendor questions were due by March 16, 2026, at 9:30 AM EST with responses posted by March 19, 2026. Final proposals must be submitted electronically through COMMBUYS by March 23, 2026, at 5:00 PM EST, with an estimated contract start date of March 30, 2026, and all deliverables required to be completed by June 1, 2026.

The amendment clarifies several technical and design requirements based on feedback from the site visit, including the removal of one handhole from the green docket, a requirement that conduit routing pass through the house interior and cabinet rather than through the concrete foundation, mandatory weatherization and sealing of new penetrations, and vendor confirmation of disconnect switch placements with the local Fire Department. DCR will remove obstructions prior to trenching and will place the new subpanel to the left of the current panel. The bid amendment recommends that vendors confirm compatibility of their networking software with WEX cards and provide separate, clearly defined pricing for 1-year and 5-year networking and warranty options, including intermediate 2-year, 3-year, and 4-year options. This is a not-to-exceed fixed-price contract with itemized costs, and the compensation structure will be determined based on vendor proposals submitted during the competitive sealed process.