W911QY25RA0010003 (Amendment Copy).pdf

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

List of Contract Documents, Exhibits, or Attachments

Miscellaneous text in this section has been modified to:

Attachment Number Title Pages Date

Attachment 0001 Performance Work Statement (V.3) 42 18 Mar

Attachment 0002 OCI Certification FSD 4 27 Feb 2025

Attachment 0003 Labor Categories Position Description (V.2) 3 13 Mar 2025

Attachment 0004 Non-Disclosure Agreement 2 27 Feb 2025

Attachment 0005 DD 2930 8 27 Feb 2025

Attachment 0006 DD 254 4 27 Feb 2025

Attachment 0007 Quality Assurance Surveillance Plan (QASP) 8 27 Feb 2025 Attachment 0008 GFP Smart Form 2 27 Feb 2025 Attachment 0009 Questions and Answers 1 27 Feb 2025 Attachment 0010 Pricing Sheet (V.2) 1 27 Feb 2025 Attachment 0011 Past Performance Assessment Questionnaire 5 27 Feb 2025 Exhibit A CRDLS 24 27 Feb 2025

Attachment 0012 Response to Questions and Answers 3/13/25 1 13 Mar 2025

Attachment 0013 Response to Questions and Answers 3/18/25 1 18 Mar 2025

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

W911QY25RA0010003

Miscellaneous text in this section has been modified to:

INSTRUCTIONS TO OFFERORS

GENERAL INSTRUCTIONS TO OFFERORS

FREEDOM OF INFORMATION ACT (FOIA)

Information contained in the successful or unsuccessful Offeror's technical/management or price proposal must be released under the Freedom of Information Act (5 U.S.C. 552) upon request from the public after contract award except to the extent it contains trade secrets and privileged or confidential commercial or financial information. If the Offeror's proposal contains material meeting this description which is customarily maintained in confidence in the course of the Offeror's business and is not otherwise publicly available, and if the Offeror does and is not otherwise publicly available, and if the Offeror does not want it disclosed to the public, they shall mark the title page with the legend that follows:

"This proposal, furnished in response to Solicitation No. W911QY-25-R-A001 contains trade secrets and /or privileged or confidential commercial or financial information. This information is maintained in confidence in the course of the Offeror's business and is not otherwise publicly available. The Offeror submits this information to the Government in confidence and understands that it is received with that intent. This information shall not be released or disclosed outside the Government under the Freedom of Information Act (5 U.S.C. 552) or under any other circumstances."

Proposals so marked will be accepted by the Government in confidence and will not be released provided the Offeror and/or Government can show, upon request under the Freedom of Information Act, that the disclosure would either impair the Government's ability to obtain necessary information in the future, or cause substantial harm to the competitive position of the offeror.

This is an all-electronic solicitation release. No hard copies of the solicitation will be mailed. 1.1 Notifications and Amendments to the solicitation will be posted to https://sam.gov/. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. Sections 210-2107) and as implemented in the FAR. Proposals shall be unclassified and treated as Source Selection Sensitive Information (see FAR 2.101 and 3.104).

Proposals must be complete, self-sufficient, and respond directly to the requirements of the 1.2 solicitation. Any commitments made in the proposal, to include, but not limited to the Incoming Transition Plan and Program Management Plans called for in this solicitation, shall become part of the resultant contract. Any significant inconsistency, if unexplained, raises a fundamental issue of the Offeror's understanding and/or ability to perform the contract. This may be a basis for rejection of the proposal. In no case shall statements similar to "we will comply with the requirements of the contract" or equivalent statements be acceptable to meet all the requirements of this Request for Proposal (RFP).

However, the proposal shall include a declaration statement that acknowledges and accepts, without exceptions, all performance work statement (PWS) requirements. Failure to comply with these instructions may result in an Offeror's proposal being considered nonresponsive or noncompliant, and therefore ineligible for award.

Interested parties shall submit questions regarding this solicitation by electronic mail only to patrick.j.1.3 wallace3.civ@army.mil and trisha.r.scott.civ@army.mil with the solicitation number, "W911QY-25-R- A001", contained within the subject line of the email. The Government will answer all questions through the issuance of a solicitation amendment prior to the deadline for final proposal submissions, provided it receives those questions no later than 7 calendar days before the proposal due date. Questions shall be submitted via Attachment 0009 - Questions and Answers. Questions received after the deadline may not be answered prior to proposal submission. The Government does not anticipate extending the closing date for receipt of offers.

The Government reserves the right to engage in discussions should it be in the best interest of the 1.4 Government. The Offeror's initial proposal shall contain the Offeror's best terms.

Pre-Contract Costs: The Offeror shall not be reimbursed for any costs incurred prior to the effective 1.5 date of the contract.

The proposal shall be valid for not less than 90 calendar days from the proposal due date. The Offeror 1.6 shall make a clear statement that the proposal is valid until such date (dd/month/yr). Offerors WILL NOT include any pricing information in any section of their proposal except within Volume V: Price Proposal.

If found elsewhere, the proposal will be deemed noncompliant.

The Government intends to award one contract, with or without discussions, based on the evaluation 1.7 results.

Proposals shall not contain classified information. Offerors are cautioned that the aggregation of 1.8 normally unclassified information can result in a document becoming classified.

The Government will perform a virus scan on all electronic files provided by the Offerors. Any 1.9 submittal failing the virus scan or found to be unreadable shall be rejected, returned to the Offeror and not considered or evaluated.

1.10 Proposal Submission.

Proposals shall be sent to Patrick Wallace, patrick.j.wallace3.civ@army.mil trisha.r.and Trisha Scott, scott.civ@army.mil. It is the Offeror's responsibility to ensure that its' Proposal Package is received by the date and time specified in this solicitation. Offerors shall ensure that their proposal files are marked with the Volume number, Title, RFP number, classification, and Offeror's name. Proposals shall be marked with the appropriate classification "Solicitation Sensitive". Proposals shall be received at the location, date and time specified herein.

Format of the proposal Volumes shall be as follows: 1.11 Proposal Format:

Text size shall be no smaller than what is equivalent to Microsoft Word, Times New Roman, 10-point, a.

uncompressed font.

Resumes and Past Performance may be single spaced and shall be no smaller than equivalent to Times b.

New Roman 10 Point.

Spacing for tables, text boxes, charts, and similar items are to be no smaller than the equivalent to c.

Times New Roman 8 point with single spacing permitted.

An electronic page is defined as one 8 1/2 x 11-inch paper with printing on one side of the page. Line d.

spacing settings shall be at least one and one-half (11/2) line spacing. Margins on all four (4) edges of each page will be at least 1-inch. Pages shall be dated and numbered sequentially by volume as follows:

Prime identifying information shall be in header at left margin, solicitation number shall be in header at right margin (header is a single line), date shall be in footer at left margin, volume number-page number shall be in footer at right margin, and if required the following statement will be in the bottom of the footer, "Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal" (footer is a double line). Company Logos/Emblems are to be on the cover page only, not on each individual page.

Elaborate format and color representations are not desirable.e.

Legible tables, charts, graphs and figures shall be used when necessary to depict organizations, systems f.

and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. There is no margin requirement for 11 x 17-inch pages. Proposal volumes shall not be supplemented by a package or reference documents except as permitted below. All volumes shall be submitted in a searchable PDF format or MS Excel format as specified below.

Each Volume shall be organized in the following order and submitted as a single file with the g.

exception of volume attachments:

. The cover sheet shall be clearly marked as to Volume number, title, solicitation Cover Sheet identification, and the Offeror's name. The cover sheet will not count against page counts.

. The Table of Contents shall include a list of all charts, illustrations, tables and Table of Contents required attachments for the Volume. The table of contents will not count against page counts.

. The narrative is subject to page count limits specified for the respective volume. Volume Narrative Blank pages will not count against page counts.

. The glossary shall contain all abbreviations and acronyms used in the volume with an Glossary explanation for each. The glossary will not count against page counts.

Appendixes required or authorized for the respective volume. Each appendix shall be submitted as a separate file. Appendixes will not count against page counts.

Volumes I, II, III, and IV shall be submitted in PDF format. The Price Proposal included in Volume V h.

shall be submitted as a "Read Only" Microsoft Excel file, showing all formulas and links using the attached Pricing Sheet (Attachment 0010). The Price Narrative included in Volume V shall be submitted in PDF format.

Any changes to the proposal (as the result of Discussions/Final Proposal Revisions) shall have changed i.

information clearly marked by a vertical line in the left or right margin of the page, circling if changing data in a chart, and/or highlighting (yellow shading) in a worksheet cell. The Offeror shall clearly indicate on each page the data/information that has been revised via track changes or other acceptable method.

All pricing information shall be addressed ONLY in Price Proposal and Contract Documentation, j.

Volume V (also referred to herein as Price Proposal). Labor hour estimates and material types and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or staffing decisions.

All volumes of the proposal will be due to the Government not later than 1.12 Proposal Due Date:

4:00 PM Eastern Time (ET) on 09 April 2025.

Failure to meet these due dates will be handled in accordance with FAR 52.215-1 Instructions to Offerors

- Competitive Acquisitions--Alternate I.

1.13 Proposal Submission Requirements and Page Limitations:

Volume I - Administrative Format: Searchable PDF.

Page Limit: No Limitation

Volume II - Security Clearance Format: Searchable PDF.

Page Limit: No Limitation

Volume III - Technical (Factor 1) Subfactor 1: Management Approach Format: Searchable PDF.

Page Limit: 20 pages

Quality Control Plan, Resumes, and the Incoming Transition Plan do not count towards page limitations

Subfactor 2: Fielding Support Format: Searchable PDF.

Page Limit: 20 pages

Volume IV - Past Performance (Factor 2) Format: Searchable PDF.

Page Limitation: Each Past Performance Information Sheet shall not exceed three (3) pages. The Table of Contents, Consent Letters, if required, do not count against the page count.

Volume V - Price (Factor 3)

Proposal Format: Pricing Sheet (Attachment 0010)

Price Narrative Format: Searchable PDF.

Page Limitation: 5-page limit.

1.14 Incorporation of Proposal Information: Any feature of an Offeror's proposal may be unilaterally incorporated in the contract in full text, as an attachment or by reference as a contract requirement.

This volume shall not be evaluated using adjectival ratings. All 2.0 VOLUME I: ADMINISTRATIVE.

Offerors are to be compliant in all aspects of this volume or their proposal will be deemed incomplete and therefore un-awardable.

Contract Forms and Certifications: Include the following data in Administrative Data in the format 2.1.

indicated.

Proposal cover letter or proposal cover page (include names, office phone and facsimile numbers, if a.

applicable, cell phone numbers, and e-mail addresses for proposal POCs). The cover letter shall include a list of names and telephone numbers of persons authorized to conduct negotiations on behalf of the Offeror. Within the letter, all Offerors shall acknowledge and accept, without exceptions, all statement of work requirements. Offerors shall confirm no organizational conflict of interest exists, or list any conflicts and steps taken to mitigate the conflict. Offerors shall include a statement that all terms and conditions, pricing and aspects of its proposal shall remain valid for a minimum of 90 days from the proposal submission due date. Offerors shall also include their CAGE, UEI and Tax ID.

A copy of this RFP with the original signature of an official authorized to contractually bind the b.

Offeror in Block 30 of the SF 1449.The Offeror must complete the following sections within the RFP for these criteria:

Solicitation, Offer and Award (Standard Form 1449), Blocks 30a - 30c.

52.212-3 Offeror Representations and Certifications--Commercial Items 52.204-26 Covered Telecommunications Equipment or Services - Representations Signed acknowledgement of All amendments posted to https://sam.gov/

The Offeror shall provide valid documentation that it is not currently on the 2.2. Excluded Parties List.

Excluded Party List at the time of initial proposal submission.

. Include a Master Table of Contents of the entire proposal to include 2.3. Master Table of Contents Lists of Tables, Figures, and/or Drawings.

2.4. Phase I (Acceptable/Unacceptable): VOLUME II: Facility Clearance. The Prime Offeror must have a Secret Facility Clearance as accredited in the National Industrial Security System (NISS) at the time of initial proposal submission and shall meet all requirements of the Contract Security Classification Specification (DD Form 254), showing proof of clearance and applicable personnel eligibility. An approved Department of Defense Security Agreement (DD Form 441/441-1) must be provided with proposal submittal as proof of current Facility Clearance. If the offeror does not demonstrate that they meet the requirement at the time of proposal submission, they will be eliminated from consideration for award and no additional volumes of the offeror's proposal will be evaluated.

If the offeror meets the requirements of Phase I, they will advance to Phase II of the evaluation.

3.0 Phase II: VOLUME III: TECHNICAL (FACTOR 1). The Technical Volume will be evaluated using the Adjectival Ratings referenced in the Addendum to FAR Clause 52.212-2 - Evaluation of Offers.

The Offeror shall submit written information 3.1. SUBFACTOR 1: MANAGEMENT APPROACH.

that shall describe the Offeror's management approach that will lead to the successful accomplishment of the requirement detailed in the Performance Work Statement (Attachment 0001) in the key functional areas below.

3.1.1 Program Management Plan (PMP). Offerors shall include, as an attachment to their non-cost /price proposal, a Program Management Plan (PMP). The Offerors PMP should include:

a. How their management/organizational practices will contribute in a positive manner to ensuring the completion of all tasks on schedule. This should include a discussion of the Offeror's approach to coordinating, directing, and effectively managing all sub-contractors and their flexibility in allocating resources.

The Offeror's organizational structure and subcontracting relationships. b.

Methods for managing subcontracts and mitigating organizational conflicts of interest (PWS 1.9). c.

Information regarding how they would recruit and retain personnel for surge positions (PWS 2.1.15). d.

A description of the Contractor's overall management approaches, policies, and procedures including e.

suggested project metrics, as well as the use of onsite Contractor leads; and, A detailed staffing plan, which describes, the Offeror's approach to ensuring continuity of services, f.

utilization of compensatory time earned, coordination, direction, management of all subcontractors, and recruitment and retention of contract employees, security clearance screening, medical deployability screening.

Document how the Contractor will meet and comply with the requirements to control, coordinate, and g.

direct performance; organize and manage resources that will achieve the technical requirements established in the PWS, Describe how the Offeror plans to reduce the risk associated with this requirement. h.

Offerors shall include, as an attachment to their non-cost/price 3.1.2 Quality Control Plan (QCP).

proposal a Quality Control Plan (QCP) that documents how the Offeror will meet and comply with the quality standards established in the PWS. At a minimum, the QCP should include:

A self-inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor a.

will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in the PWS (i.e. comp time management, deployability screening).

Demonstrated Processes, procedures, and metrics which are likely to result in successful outcome b.

within cost and on schedule.

T3.1.3 Incoming Transition Plan. he Offeror's technical approach will be evaluated to the degree to which is demonstrates a plan for 30 days of incoming transition from contract to contract that:

Documents how the Contractor will meet and comply with the requirements established in Section 2.1.14.1 of the PWS.

3.2 SUBFACTOR 2: FIELDING SUPPORT. The Offeror should submit a written technical approach which effectively demonstrates the Offeror's clear understanding of all the tasks in PWS Sections 2.1, 2.3, 2.4, and 2.5 to include a description of appropriate techniques, methods, and processes the Offeror plans to use to accomplish the tasks, and how the approach is likely to yield the required results within the required time frame. Additionally, the Offeror should demonstrate the methodology and flexibility that will be used in accomplishing any resultant award. The offeror shall address, in detail, the following specific tasks for the listed support areas:

3.2.1 Program Management (Contractor Task Management)

Demonstrate the ability to provide technical support for all tasking areas of Section 2.1 of the PWS.a.

Logistics Analysis - Materiel Fielding (Fielding)

b. Demonstrate the ability to provide technical support for all tasking areas of Section 2.3 of the PWS.

Logistics Analysis - Medical Liaison Support Services (LNO) Demonstrate the ability to provide technical support for all tasking areas of Section 2.4 of the PWS. c.

Transportation Coordinator

d. Demonstrate the ability to provide technical support for all tasking areas of Section 2.5 of the PWS.

The Offeror shall submit written information which effectively demonstrates the 3.2.2 Experience.

Offeror's relevant experience (for this purpose, experience refers to what an Offeror has done, not how well it was accomplished) identical to, similar to or related to performing services contained within the PWS. The Offeror's proposal shall demonstrate:

a. Evidence of relevant corporate experience identical to, similar to, or related to the taskings found in the

PWS.

Evidence of experience working on contract tasks that were comparable in risk to the requirements of b.

the PWS; meaning the functions, and responsibilities, exercised by the Offeror are identical to, similar to, or related to tasking required within the PWS.

Evidence of relevant corporate experience in managing subcontractors and/or teaming arrangements c.

and providing personnel with an appropriate mix and balance in education and training as it relates to the tasks required in the PWS.

Evidence of Key Personnel with experience identical to, similar to, or related to the taskings found in d.

the PWS.

For those individuals proposed as Key Personnel who are not current employees of your company, include a signed letter of intent. Offerors have to provide a letter of intent for individuals do not proposed as key personnel who are current employees of the prime/incumbent contractor. Offerors shall include a letter of intent for individual proposed as key personnel to include subcontractor any other employees, teaming partner employees, and consultants.

4.0. VOLUME IV: PAST PERFORMANCE (Factor 2). The Offeror shall submit no more than 3 references of relevant contracts within the past 6 years for its own performance. The Offeror shall also submit no more than 1 reference for each Subcontractor proposed. The contracts may be past or current as long as the performance did not end more than 6 years prior to the due date for the submission of the task order proposal, and the contracts may have been with Federal, State and/or City agencies and commercial customers. Complete Past Performance Questionnaire (Attachment 11).

For each Government contract identified in this section include the 4.1. Contract Descriptions:

following information:

Contractor/Subcontractor place of performance, CAGE Code and UEI Number. If the work was a.

performed as a subcontractor, also provide the prime contract number (if known), the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

Government contracting activity, current address, Procuring Contracting Officer's name, e-mail b.

address, telephone and fax numbers.

Government's technical representative/COR, current e-mail address, telephone and fax numbers. c.

Government contract administration activity, the Administrative Contracting Officer's name, current d.

email address, telephone, and fax numbers (if different from procuring contracting officer).

Contract Number (in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket e.

Purchase Agreements, include Delivery/Task Order Numbers).

Contract Type (specified type, such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials f.

(T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR,T&M, etc.).

Award contract price. g.

Final or projected final price. h.

Original delivery schedule, including dates of start and completion of work. i.

Final or projected final, delivery schedule, including dates of start and completion of work. j.

Offerors shall provide a narrative explanation of each contract listed in 4.2. Performance Descriptions:

Section 4.1. This narrative shall describe the objectives achieved and detail how the effort is relevant to the requirements of this solicitation. Offerors shall include all performance aspects of schedule, ability to meet requirements, and a customer focused approach. For any contracts that did not/do not meet original schedule or technical performance requirements, Offerors are to provide a brief explanation of the reason

(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary.

Also, the Offerors shall provide a copy of any Cure Notice or Show Cause Letter received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. Additionally, the Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Additional past performance information may be obtained, at the discretion of the Contracting Officer, from any other sources available to the Government, to include, but not limited to, the Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases;

interviews with Program Managers, Contracting Officers and Fee Determining Officials; and the Defense Contract Management Agency (DCMA).

Offerors who do not have any past performance information shall submit a statement stating such within their proposal.

Past Performance Assessment Questionnaire: The offeror shall send out up to but no more than three (3) Past Performance Assessment Questionnaires (PPAQs) to each of the Points of Contact (POCs) identified in the Past Performance Volume. The POCs should Only one PPAQ is needed per Past Performance.

submit completed questionnaires directly to the government POCs patrick.j.wallace3.civ@army.mil and trisha.r.scott.civ@army.mil no later than the proposal submission deadline specified in the RFP. The Subject Line of the emailed questionnaire submission shall be: "PPAQs RFP # W911QY-25-R-A001 - (Offeror's Company Name)" as specified in the questionnaire.

The offeror may add its own transmittal letter to provide an offeror representative name and telephone number in case questions arise from the POC receiving the questionnaires.

Completed PPAQs are considered source selection sensitive and not releasable to anyone other than government personnel and the offeror whose performance is being evaluated. Copies of the PPAQs shall not be included in the offeror's proposal and do not count towards the Past Performance page count.

Preferred Government points of contact are, in order of descending preference: the COR, Program Manager/Government Lead, PCO, or ACO, if applicable. For work performed on a government contract, questionnaires shall be sent to a government POC, regardless of the offeror's participation in the referenced contract as a prime- or sub-contractor. For non-government contracts, the suggested order of precedence is Contractor program or project manager followed by contract manager.

Offerors shall include in the past performance volume a list of all the POCs who were sent questionnaires. The POC list shall be submitted in Table Format to include the following fields:

RFP Number a.

Offeror Company Name b.

Contract Number c.

Government Agency d.

Point of Contact: Last Name, First Name; Title; Telephone Number; e-mail address e.

Date the questionnaire was sent to Point of Contact (month/day) f.

In determining "recency," the Government defines "recency" as contracts 4.3. Recent Contracts.

performed, all or in part, during the past six years from the date of issuance of this solicitation.

In determining "relevancy," the Government defines "relevancy" as contracts 4.4. Relevant Contracts.

that are most similar to this overall effort as stated in the Performance Work Statement. Relevancy is

541990 Some of the factors in determining defined as work that is related to or similar to NAICS .

similarity include: the nature and extent of the work involved and how the effort is similar to that scope required in the Performance Work Statement, skill sets required, project complexity, Security Classification requirements, number of employees required, contract dollar value, contract duration, and supported organization.

For proposed subcontractors, recency 4.5. Past Performance Information regarding Subcontracting.

and relevancy is defined as above, but only in the area of expertise the subcontractor is projected to actually perform under this contract, (i.e. specific areas in the Performance Work Statement /labor categories).

5.0. VOLUME V: PRICE (FACTOR 3).

All price information shall be addressed within the price volume only. The 5.1 Price Proposal.

Government will evaluate each Offeror's proposal to determine the Total Evaluated Price (TEP). The TEP) consists of the Offeror's fully burdened labor rates proposed in Pricing Sheet (Attachment 0010) that includes a Government estimated Travel and ODC amount, to include all years and option years for the entire contract performance period. The TEP is a calculation of the full-time equivalent work year (defined as 1880 hours) for each labor category to determine price reasonableness (to include the Governments estimate of Travel and ODC costs).and will be used for proposal analysis only. Extension will be subject to FAR 52.217-8.

Addendum to Evaluation - Commercial Product and Commercial Services

Miscellaneous text in this section has been modified to:

EVALUATION FACTORS FOR AWARD

Phase I

Facility Clearance (VOLUME II) The Prime Offeror must have a Secret Facility Clearance as accredited in the National Industrial Security System (NISS) at the time of initial proposal submission and shall meet all requirements of the Contract Security Classification Specification (DD Form 254), showing proof of clearance and applicable personnel eligibility. An approved Department of Defense Security Agreement (DD Form 441/441-1) must be provided with proposal submittal as proof of current Facility Clearance. If the offeror does not demonstrate that they meet the requirement at the time of proposal submission, they will be eliminated from consideration for award and no additional volumes of the offeror's proposal will be evaluated.

If the offeror meets the requirements of Phase I, they will advance to Phase II of the evaluation.

Phase II

1.0. Best Value Introduction

Introduction: This section outlines the criteria the Government will use in evaluating the Offeror's capabilities and proposal for the Materiel Fielding and Medical Liaison Support Services support contract. The Government will compare each Offeror's proposal elements against the predetermined evaluation criteria related to the Government's requirement defined herein. This is a competitive, best value, trade-off process, source selection.

1.1 Evaluation Ratings Assignment

The Government will evaluate all proposals received against Technical (Factor 1), Past Performance (Factor 2), and Price (Factor 3). A Combined Technical/Risk Rating will be used to evaluate Factors 1 and Factor 2 will receive an overall confidence level rating. The Price Factor will not be given a color rating or scored but rather be evaluated to determine if the price is fair and reasonable.

1.2 Factor Evaluation Matrix

Table 1. Factor/Subfactor Evaluation Matrix

Evaluation Item Factor/Subfactor Evaluation

Technical Factor 1 Combined Technical/Risk Rating

Management Approach Subfactor 1 Combined Technical/Risk Rating

Fielding Support Subfactor 2 Combined Technical/Risk Rating

Past Performance Factor 2 Confidence Rating

Price Factor 3 Total Evaluated Price

1.3 Evaluation Scales

1.3.1 Factors 1 and Subfactors 1 through 2 Evaluation Scale

Factor 1, including Subfactors 1 through 2, will be evaluated based on the following rating scale:

Table 2. Combined Technical / Risk Ratings

COMBINED

TECHNICAL

/RISK RATINGS

Color Ratin g

Description

Blue

Outst andin g

Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acce ptabl e

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marg inal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unac cepta ble

Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is not awardable.

Deficiencies and weaknesses, referred to in above descriptions ratings, are defined as set forth in FAR

15.001. This is a combined Technical/Risk rating. As such, the level of risk to unsuccessful performance will be assigned per the color rating definitions contained within the above table and not given a separate rating. For example, a proposal can be low risk and still receive a blue or purple rating.

1.3.2 Findings Definitions

An aspect of an offerors' proposal that has appreciable merit or appreciably Significant Strength.

exceeds specified performance or capability requirements in a way that will be appreciably advantageous to the Government during contract performance.

Strength. An aspect of an offerors' proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness. A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Significant Weakness. A flaw in the proposal that appreciably increases the risk of unsuccessful contract performance. See FAR 15.001.

Deficiency. A material failure of a proposal to meet a government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Uncertainty. Any aspect of a non-cost/price factor proposal for which the intent of the offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

1.3.3 Factor 2 Evaluation Scale

The Government will evaluate the quality of the Offeror's past performance of the efforts that meet the recency criteria and relevancy criteria as described in Addendum to FAR 52.212-1 Instructions to Offerors, in order to determine the Government's overall level of confidence in the Offeror's ability to successfully perform the required effort.

The Government will review all information submitted by the Offeror to ensure they meet the required recency timeframe. Those efforts that do not meet the recency requirements or determined to be not relevant will not be evaluated further.

The Government will evaluate the quality of the Offeror's past performance (that meet the recency and relevancy criteria described in Addendum to FAR 52.212-1 Instructions to Offerors) in order to determine the Government's overall level of confidence in the Offeror's ability to successfully perform the required effort. The Government is not limited to these resources. The Confidence Ratings with definitions that will be utilized are contained below:

Performance Confidence Assessments

Rating Definition

Substantial Confidence

Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Offeror may not be evaluated favorably or unfavorably on the facto of past performance.

Limited Confidence

Based on the offeror's recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence

Based on the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Relevant Contracts. In determining "relevancy," the Government defines "relevancy" as contracts that are most similar to this overall effort as stated in the Performance Work Statement. Some of the factors in determining similarity include: the nature and extent of the work involved, skill sets required, project complexity, contract dollar value, contract duration, and supported organization.

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this RFP requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this RFP requires.

Somewhat Relevant

Present/past effort involved some of the scope and magnitude of effort and complexities this RFP requires.

Not Relevant Present/past effort involved little or none of the scope and magnitude of effort and complexities this RFP requires.

Recent Contracts. In determining "recency," the Government defines "recency" as contracts performed, all or at least one (1) year, or awarded during the past six (6) years from the date of issuance of this RFP

1.4 Relative Order of Importance

Tradeoffs will be accomplished between non-price factors and Price. The factors are listed in order of importance with Factor 1, Technical, being the most important, and Subfactor 1, Management Approach being the most important subfactor within the factor:

Technical (Most Important) Factor 1 -

- Management Approach (Most Important Subfactor) Subfactor 1

- Fielding SupportSubfactor 2

Subfactor 1 is more important than Subfactor 2.

Factor 2 - Past Performance

- PriceFactor 3

Factor 1 - Technical is the most important factor. All evaluation Factors other than Price, when combined, are "significantly more important" than Price.

1.5 Basis for Award

Contract award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors. To receive consideration for award, all non-price Factors must receive ratings of a "Good"

If a technical rating or higher, and a Past Performance confidence rating of Satisfactory or higher.

single evaluation factor receives a rating of "Unacceptable", then it will be considered ineligible for award. Award may be made to other than the lowest priced proposal if the Government determines that paying a price premium for the higher rated proposal is warranted. The Government may also award to other than the highest rated proposal, if the Government determines that paying a price premium is not warranted. However, the Government does reserve the right to award no contracts as a result of this solicitation if the Contracting Officer determines it is in the Government's best interest to do so. Multiple proposals are not authorized.

The Government intends to award without discussions; however, the Government reserves the right to enter into discussions if deemed necessary by the Contracting Officer. Therefore, Offerors are cautioned that their initial proposal submissions should contain their best terms. The Government will evaluate all proposals and if discussions are to be conducted, establishment of the competitive range will be comprised of all of the most highly rated proposals, based upon the ratings of each proposal against all evaluation factors. The decision to establish a competitive range will be made at the sole discretion of the Contracting Officer.

After evaluating all proposals, the Contracting Officer may also determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which efficient competition can be conducted. Offerors are therefore advised that the Contracting Officer, for purposes of efficiency, may also limit the number of competitive range Offerors, at his/her sole discretion.

1.6 Number of Contractors to be Selected

The Government anticipates selecting one contractor for the Materiel Fielding and Medical Liaison Support Services support contract. The Government reserves the right, in its sole discretion, to award one or none, depending on the quality of the proposals, the availability of funding, program risks, the continued existence of the requirement, and other Government needs.

1.7 Proposal Evaluation

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as areas or factors to be eligible for award. Failure to comply with the terms and conditions of the solicitation, or missing elements within Volume I, Administrative, may result in the Offeror being removed from consideration for award. Any exceptions to the solicitation's terms and conditions must be fully explained and justified.

1.8 Sequence of Events during Proposal Evaluation

The Government will employ streamlined Best Value techniques to evaluate proposals, conduct negotiations, and determine the successful Offeror(s) in this acquisition. "Offeror", for the purposes of this solicitation, shall be defined as a response to the solicitation that, if accepted, would bind the Offeror

(s) to perform the resultant contract.

The Offeror(s) can expect the following conditions and responses during proposal evaluation and negotiation:

The Offeror's proposal shall be submitted in accordance with the instructions provided in Addendum to FAR 52.212-1 Instructions to Offerors. Upon receipt, the proposals will be reviewed for completeness and compliance with RFP requirements. The proposals will receive a detailed evaluation employing the process and criteria identified in Addendum to FAR 52.212-1 Evaluation Factors for Award.

THE GOVERNMENT RESERVES THE RIGHT TO AWARD A CONTRACT(S) BASED ON

INITIAL SUBMISSION WITHOUT ORAL PRESENTATION, EXCHANGES AND/OR

DISCUSSIONS.

In the event the Government enters into discussions, the Government will render a competitive range determination and conduct discussions with only those Offeror(s) remaining in the competitive range. In the event a competitive range has been rendered, Offerors shall be prepared to enter into discussions. For those Offerors in the competitive range, the Government will submit Evaluation Notices (ENs), which shall be answered by the Offerors.

Additional competitive range determinations may be made as needed during exchanges. A request for Final Proposal Revisions (FPRs), as described below, will be used to conclude exchanges.

The Contracting Officer will request a "Final Proposal Revision" (FPR) if needed from those Offerors remaining in the competitive range. The Contracting Officer will establish a common due date and time for the submission of FPRs. The final proposal revision will be requested in the following format:

"Regarding your offer submitted in response to the above referenced solicitation, discussions with Offerors are now concluded. You have the opportunity, if you so desire, to submit a best or final offer by TBD AM/PM on TBD. Major revisions are not expected, but should you revise your offer in any way, complete and detailed support for the revision and any other affected part of your proposal shall accompany the revision. In the event the price is revised, a complete cost breakdown setting forth the revisions and basis therefor, shall be submitted with the revised offer. The Government reserves the right to reject any proposal data specified above if submitted without a revision or, if submitted with revision, is inadequate to establish the acceptability of the revised offer. Any revision received after the closing time and date will be considered a late offer in accordance with FAR 52.215-1, Instructions to Offerors, Competitive Acquisition."

If FPRs are requested, the Offeror's FPR will be evaluated in accordance with the evaluation criteria stated in this section. Unexplained or inadequately explained departures from the previous submission may significantly impact the evaluation of the Offeror's proposal. The information in the FPR should be presented in a clear, coherent and concise manner. Vague or terse statements such as "will comply", "noted and understood", etc. are NOT acceptable.

In the event the Government has not rendered a competitive range determination, the Government may conduct exchanges with Offeror(s) to enhance the Government's understanding of proposals; allow reasonable interpretation of the proposal; or facilitate the Government's evaluation process. Such communications shall not be used to cure proposal deficiencies or material omissions, materially alter the technical or cost elements of the proposal, and/or otherwise revise the proposal. Such communications may be considered in rating proposals for the purpose of establishing the competitive range. Furthermore, such communications do not and shall not permit Offerors to modify, revise, or otherwise change any element of their proposal.

2.0 Factor 1: Technical (Volume III)

2.1 SUBFACTOR 1: MANAGEMENT APPROACH.

2.1.1 Program Management Plan (PMP). The Government will evaluate the extent to which the Offeror's managements approach and Program Management Plan (PMP) demonstrates clearly defined responsibilities and sound business management practices and processes to meet the organizations requirements as defined in Addendum to FAR 52.212-1 Instructions to Offerors. The Government will further evaluate the extent to which the Offeror's proposal demonstrates an understanding of how the required personnel support the mission and appropriate risk mitigation strategies to successfully execute contract performance. The Offeror's Program Management Plan (PMP) shall be incorporated into any resultant contract. Under this subfactor, the Government will evaluate:

(1) Whether their management/organizational practices will contribute in a positive manner to ensuring the completion of all tasks on schedule. This includes the Offeror's approach to coordinating, directing, and effectively managing all sub-contractors and their flexibility in allocating resources.

(2) The Offeror's organizational structure and subcontracting relationships to assess...

a. Their methods for managing subcontracts and mitigating organizational conflicts of interest (PWS 1.9) and,

b. Information regarding how they would recruit and retain personnel for surge positions (PWS 2.1.15).

(3) Whether the description of the Contractor's overall management approaches, policies, and procedures including suggested project metrics, as well as the use of onsite Contractor leads; and, detailed staffing plan, ensures continuity of services, utilization of compensatory time earned, coordination, direction, management of all subcontractors, and recruitment and retention of contract employees, security clearance screening, medical deploy-ability screening meets the requirements.

(4) Assess how the Contractor will meet and comply with the requirements to control, coordinate, and direct performance; organize and manage resources that will achieve the technical requirements established in the PWS,

(5) How the Offeror plans to reduce the risk associated with this requirement.

(6) An Offeror whose Program Management Plan provides added benefit, value and cost savings will receive a more favorable rating for this subfactor.

The Government will evaluate the extent to which the Offeror's 2.1.2 Quality Control Plan (QCP).

managements approach and Quality Control Plan (OCP) demonstrates clearly defined responsibilities and sound business management practices and processes to meet the organizations requirements as defined in Addendum to FAR 52.212-1 Instructions to Offerors. The Government will further evaluate the extent to which the Offeror's proposal demonstrates an understanding of how the required personnel support the mission and appropriate risk mitigation strategies to successfully execute contract performance. The Offeror's Quality Control Plan (OCP) shall be incorporated into any resultant contract. Under this subfactor, the Government will evaluate:

(1) How the Offerors self-inspection plan will contribute to maintaining quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in the PWS (i.e. comp time management, deployability screening) is.

(2) How the Offerors processes, procedures, and metrics are likely to result in successful outcome within cost and on schedule.

2.1.3 Incoming Transition Plan The Government will evaluate how effective the Offeror's technical approach demonstrates a plan for 30 days of incoming transition. Under this subfactor, the Government will evaluate:

(1) How the Contractor will meet and comply with the requirements established in Section 2.1.14.1 of the PWS.

2.2 SUBFACTOR 2: FIELDING SUPPORT

The Government will evaluate the extent to which the Offeror's proposal demonstrates clearly defined responsibilities and sound business management practices and processes to meet the organizations requirements as defined in Addendum to FAR 52.212-1 Instructions to Offerors. The Government will evaluate, the following specific tasks for the listed support areas:

2.2.1 Tasks

(1) Program Management (Contractor Task Management)

a. Whether the proposal demonstrates the ability to provide technical support for all tasking areas of Section 2.1 of the PWS.

(2) Logistics Analysis - Materiel Fielding (Fielding)

a. Whether the proposal demonstrates ability to provide technical support for all tasking areas of Section

2.3 of the PWS.

(3) Logistics Analysis - Medical Liaison Support Services (LNO)

a. Whether the proposal demonstrates the ability to provide technical support for all tasking areas of Section 2.4 of the PWS.

(4) Transportation Coordinator/Logistics Analyst Support Services for FID (Materiel Fielding)

a. Whether…