Attachment 0014 - Responses to Questions and Answers 3.20.25.pdf

Question

Volume Section / Page Question Response

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3.2.1, p. 54

2.2.1, p. 62

Reference the solicitation numbering below. To enable sequential and unique cross-referencing, please will the Government correct the numbering so that the 3.2.1 proposal instructions align in structure with the 2.2.1 evaluation criteria and that the numbering used is sequential so there are no duplicates (there are currently three

"3.2.1(a)" requirements and two "2.2.1(3)(a)" requirements). Recommend that 3.2.1 be titled "Tasks" and "Program Management (Contractor Task Management" be numbered (1), with the subordinate requirement being numbered (a). Recommend

"Logistics Analysis - Materiel Fielding (Fielding), which is currently unnumbered, be numbered (2), with the subordinate requirement being numbered (a), etc.

3.2.1 Program Management (Contractor Task Management)

a. Demonstrate the ability to provide technical support for all tasking areas of Section

2.1 of the PWS. Logistics Analysis - Materiel Fielding (Fielding)

a. Demonstrate the ability to provide technical support for all tasking areas of Section

2.3 of the PWS. Logistics Analysis - Medical Liaison Support Services (LNO)

a. Demonstrate the ability to provide technical support for all tasking areas of Section

2.4 of the PWS.

Transportation Coordinator

c. Demonstrate the ability to provide technical support for all tasking areas of Section

2.5 of the PWS.

2.2.1 Tasks

(1) Program Management (Contractor Task Management)

a. Whether the proposal demonstrates the ability to provide technical support for all tasking areas of Section 2.1 of the PWS.

(2) Logistics Analysis - Materiel Fielding (Fielding)

a. Whether the proposal demonstrates ability to provide technical support for all tasking areas of Section 2.3 of the PWS.

(3) Logistics Analysis - Medical Liaison Support Services (LNO)

a. Whether the proposal demonstrates the ability to provide technical support for all tasking areas of Section 2.4 of the PWS.

(3) Transportation Coordinator/Logistics Analyst Support Services for FID (Materiel

Fielding)

a. Whether the proposal demonstrates the ability to provide technical support for all tasking areas of Section 2.5 of the PWS.

Numbering and formatting corrected.

W911QY-25-R-A001 - Materiel Fielding and Medical Liaison Support Services

Questions and Answers through 13 March 2025

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4.2, p. 55

Reference the solicitation numbering below. To enable sequential and unique cross-referencing, please will the Government correct the numbering below so it is sequential? Currently, the list skips "d."

Offerors shall include in the past performance volume a list of all the POCs who were sent questionnaires. The POC list shall be submitted in Table

Format to include the following fields:

a. RFP Number

b. Offeror Company Name

c. Contract Number

e. Government Agency

f. Point of Contact: Last Name, First Name; Title; Telephone Number; e-mail address

g. Date the questionnaire was sent to Point of Contact (month/day)

List is corrected

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6.0, p. 55

Reference the solicitation numbering below. To enable sequential and unique cross-referencing, please will the Government correct the numbering below so it is sequential? Currently, the numbering skips "5.0."

4.5. Past Performance Information regarding Subcontracting. For proposed subcontractors, recency and relevancy is defined as above, but only in the area of expertise the subcontractor is projected to actually perform under this contract, (i.e. specific areas in the Performance Work Statement

/labor categories).

6.0. VOLUME V: PRICE (FACTOR 3).

List is corrected

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4.1; 4.12, p. 63

Reference the solicitation numbering below. To enable sequential and unique cross-referencing, please will the Government correct the numbering below so it is sequential? Currently, the numbering skips "4.2" through "4.11."

4.1 Total Evaluated Price. The total evaluated price (TEP) consists of the Offeror's fully burdened labor rates proposed in Pricing Sheet (Attachment

0010) that includes a Government estimated Travel and ODC amount, to include all years and option years for the entire contract performance period.

The TEP is a calculation of the full-time equivalent work year (defined as 1880 hours) for each labor category to determine price reasonableness (to include the Governments estimate of Travel and ODC costs).

4.12 Other Pricing Considerations. The assessment of the Price proposal will include consideration of reasonableness and completeness:

List is corrected

Attachment+0001+-

+PWS+PEO+SMD

+Fielding+

Services+staffing (3)

Attachment+0003+

Labor+Cat egories+Position+D escription

+2025FEB20

PWS 2.1.7, p. 5

For the PWS requirement below, there does not appear to be a corresponding labor category. Please advise as to how to assign this work to a labor category. Will the government add an appropriate labor category qualified to perform this work?

PWS-2.1.7 The Contractor shall assist with Government Information (Requirements)

Managers by providing automated information system testing prior to fielding, during and after activities related to deployment of new releases of currently in-use logistics information management systems such as Theater Enterprise-Wide Logistics System

(TEWLS), LOGICOL System, Army Enterprise System Integration Program

(AESIP), Global Combat Support System-Army (GCSS- A), Lead Materiel

Integrator Decision Support Tool (LMI-DST), Medical Materiel Mobilization

Planning Tool (M3PT) and other systems that are specifically authorized by the

PEOS,S, PM SMD FID.

1. Updated 2.1.7 to reflect the responsibilities of the program manager. 2. Added section 2.3.2.3 to clarify data management responsibilies for pre-fielding task.

Attachment+0001+-

+PWS+PEO+SMD

+Fielding+

Services+staffing (3)

Attachment+0003+

Labor+Cat egories+Position+D escription

+2025FEB20

PWS 2.1.4, pp. 4-5

For the PWS requirement below, there does not appear to be a corresponding labor category. Please advise as to how to assign this work to a labor category. Will the government add an appropriate labor category qualified to perform this work?

PWS-2.1.4 The Contractor shall provide integration of information management business practices and rules into the operational architecture; data dictionaries, and data standards to achieve the objective of cost reductions, performance gains and optimization of resources.

The Govt suggests this task to be fulfilled by a

Program Manager (PM).

Review 2.1.

Attachment+0001+-

+PWS+PEO+SMD

+Fielding+

Services+staffing (3)

Attachment+0003+

Labor+Cat egories+Position+D escription

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PWS 2.4.13, p. 14

For the PWS requirement below, there does not appear to be corresponding labor categories (this requirement varies in scope). Please advise as to how to assign this work to labor categories. Will the government add the appropriate labor categories qualified to perform this work?

PWS-2.4.13 Provide subject matter expertise and technical, administrative, editorial, and graphics assistance as necessary for the purpose of preparing special reports;

studies; analyses; and briefing papers on various process matters related to FID business support operations.

The Govt suggests this task to be fulfilled by a

Medical Liaison Support Services (LNO). Review

2.4.

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1.11(b)

There are 10 key personnel positions that require resumes, but there is no proposal instruction indicating where resumes should be included, what page count is allocated (recommend at least 30 for 10 resumes), and what format should be used for the resumes.

b. Resumes and Past Performance may be single spaced and shall be no smaller than equivalent to Times New Roman 10 Point.

Key Personnel Resumes will be included under the

Technical factor. These will not count against the page count.

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EO 11246, p. 40

Executive Order 11246 has been rescinded. As such, should para (d) (and any other portions citing EO 11246) of the Reps/Certs be removed (52.212-3 Offeror

Representations and Certifications-Commercial Products and Commercial Services.

(May 2024))?

(d) Representations required to implement provisions of Executive Order11246-

(1) Previous contracts and compliance. The offeror represents that-

(i) It [ ] has, [ ] has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and

(ii) It [ ] has, [ ] has not filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that-

(i) It [ ] has developed and has on file, [ ] has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or

(ii) It [ ] has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

Please see Amendment 0001 with corrections.

10 Request+for+Propos al+-

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1.11(b) Will the Government consider extending the proposal by three weeks to enable (1) the Government to correct issues in the solicitation, (2) a fix for the technical issues identified with the opportunity record on SAM.gov that are preventing bidders from following the opportunity (which puts timely notifications of changes at risk for bidders, and (3) bidders the time required to identify and prepare resumes for all ten key personnel?

No extensions will be made. You may follow the RFP in SAM.gov by selecting the "Follow" button located on the upper right hand corner of the listing:

RFP_SMD_Fielding

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4.2, p. 55

Will the Government please clarify whether you expect to receive one (1) PPAQ for each past performance contract reference (up to three (3) for the prime and one (1) per subcontractor), which could be 7 PPAQs for a prime with four subcontractors, as an example. Or is the requirement to submit no more than three (3) PPAQs, even if the submit past performance references include a total of 7 or more contracts? This impacts what PPAQs we send out to be received by Government by the proposal deadline, so a timely answer is critical.

Past Performance Assessment Questionnaire: The offeror shall send out up to but no more than three (3) Past Performance Assessment Questionnaires (PPAQs) to each of the Points of Contact (POCs) identified in the Past Performance Volume. Only one

PPAQ is needed per Past Performance. The POCs should submit completed questionnaires directly to the government POCs patrick.j.wallace3.civ@army.mil and trisha.r.scott.civ@army.mil no later than the proposal submission deadline specified in the RFP. The Subject Line of the emailed questionnaire submission shall be:

"PPAQs RFP # W911QY-25-R-A001 - (Offeror's Company Name)" as specified in the questionnaire.

We only require one (1) PPAQ per Past

Performance example.

Questions and Answers through 18 March 2025 mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil mailto:patrick.j.wallace3.civ@army.mil

Attachment+0001+-

+PWS+PEO+SMD

+Fielding+Services+ staffing (3)

Attachment+0003+

Labor+Categories+P osition+Description

+2025FEB20

PWS 2.1.7, p. 5

PWS 2.1.4, pp. 4-5

PWS 2.4.13, p. 14

We seek clarification regarding the recent amendments to the scope of work for key personnel, specifically pertaining to the roles of Program Manager and Medical

Liaison Support Services (LNO). As you are aware, these positions are highly specialized, and the recent scope expansion introduces non-traditional responsibilities that are not typically associated with these roles. Given the limited timeframe of three weeks remaining for proposal submission, we are concerned about the potential challenges in identifying and securing candidates who not only meet the original qualifications but also possess the skill set required for the expanded duties. This situation may inadvertently create a competitive advantage for the incumbent, who may have pre-existing resources and relationships aligned with these new requirements. We are committed to ensuring the highest quality of personnel for this project but are concerned about the feasibility of achieving this under the current constraints. In light of these circumstances, will the government consider extending the proposal submission deadline to allow all bidders a fair opportunity to adjust to the changes and ensure compliance with the updated requirements?

Response for 2.1.7 - The government clarified the roles and responsibilities of the existing PM and

Logistic Analyst (Not the LNO). The government added language into sect. 2.3.2.3. The Logistics

Analyst responsibilities for data download and synchronization is not a new task. It was added to clarify the difference between PM and Logistics

Analyst duties. Response 2.1.4 - The government views this as the PM's responsibility. Response 2.4.13

- This task has historically been the responsibility of the LNO. No extension will be granted.

Section L, Section

2.4, page 53

Could you please confirm if the DD Form 254 should have Block 1a marked as

"Secret" and Block 1b marked as "Confidential"?

Blocks 1a and 1b are correct. No KTR will store classified material at vendor location.

3 All volumes

RFP pg. 59, Section

1.3.3: Factor 2

Evaluation Scale

Question: Would the government please confirm that the "Neutral Confidence" and

"Unknown Confidence (Neutral)" are the same Performance Confidence

Assessment?

Recommendation: Eliminate "Unknown Confidence (Neutral)."

Justification: Reduce the likelihood of an administrative error.

We will remove "Unknown Confidence" rating.

Volume III -

Technical (Factor 1)

RFP pg. 62, Section

2.4: SUBFACTOR

Question: Would the government please confirm that Section 2.4 (SUBFACTOR 4) is not relevant and should be deleted?

Recommendation: Delete Section 2.4.

Justification: Reduce the likelihood of an administrative error.

Reference to 2.4 (Subfactor 4) will be removed from the RFP.

Volume III -

Technical (Factor 1)

RFP pg. 54, Section

3.2.2: Experience

"Question: Would the government please verify that bidders do not require a signed letter of intent for Key Personnel they intend to hire who are current employees of the current prime contractor (incumbent)?

Recommendation: Replace the statement to read, ""Offerors do not have to provide a letter of intent for individuals proposed as key personnel who are current employees of the incumbent contractor.""

Justification: The way the RFP is currently worded is not clear if the government is referring to the current ""prime contractor"" or the future ""prime contractor.""

Requiring LOIs for incumbent personnel does not serve the government's best interest because it introduces unnecessary administrative burdens, limits competition, and does not provide assurance of personnel availability. In lieu of this, the government is already focusing on transition planning and the management approach."

(Refer to Update to answer posted in Question 1 within the Q&A from March 19th - 20th.)

This is correct. RFP pg. 54 - "Offerors do not have to provide a letter of intent for individuals proposed as key personnel who are current employees of the prime contractor. Offerors shall include a letter of intent for any other individual proposed as key personnel to include subcontractor employees, teaming partner employees, and consultants."

The Govt will add the term incumbent to this section for clarification; "Prime/Incumbent".

Volume III -

Technical (Factor 1)

PWS pg. 8, Section

2.1.17: Continuity

Of Operations Plan

(COOP) –

Deliverable 7 –

CDRL A007; PWS

pg. 20, Section 4.6:

Deliverable/Delivery

Schedule

Question: Is Deliverable 7/CDRL A007 a Continuity of Operations Plan (COOP) or a Contingency Operations Plan (COP)?

Recommendation: Choose between a COOP and a COP and update the appropriate section(s) of the PWS.

Justification: PWS pg. 8 lists Deliverable 7 as a COOP, whereas the

Deliverable/Delivery Schedule table on PWS pg. 20 lists Deliverable 7 as a COP.

Corrected to be Continuity of Operations Plan

(COOP) in the deliverable schedule in PWS 4.6 pg. 19

Volume III -

Technical (Factor 1)

PWS pg. 4, Section

2.1.1

Question: Will the government please clarify that transition in and out are discussed in PWS Section 2.1.14, not 2.5?

Recommendation: Correct Section 2.1.1 to reference Section 2.1.14: Transition

Support.

Justification: PWS pg. 4 states, "The Contractor will oversee and supervise staff assigned to this contract, including transition in and out as described in PWS section

2.5." PWS Section 2.5. is Transportation Coordination.

Corrected PWS 2.1.1 to reflect correct PWS location of 2.1.14.1. The transition in plan is a required document with your proposal. It will not be listed in the PWS 4.6 deliverable/delivery schedule for post award.

Volume III -

Technical (Factor 1)

PWS pg. 17, Section

2.7.2: Fielding

Mission Support

Question: Will the government please provide the correct Logistics Analysis PWS sections that offerors shall reference when responding to PWS 2.7.2: Fielding

Mission Support?

Recommendation: Correct Section 2.7.2 to reference accurate Logistics Analysis sections/subsections (e.g., 2.3: Logistics Analysis, 2.4: Medical Liaison Support

Services, etc.).

Justification: PWS pg. 17 states, "The Contractor shall support all tasks listed in

Section 2.1.5 Logistics Analysis - Fielding and Section 2.1.7 Logistics Analysis -

Medical Liaison Support Services." PWS Sections 2.1.5 and 2.1.7 are subsections to

Program Management (Contractor Task Management), not Logistics Analysis.

Corrected PWS 2.7.2 to align to sections 2.3

Logisitics Analysis - Fielding and 2.4 Medical Liaison

Support Services. "2.7.2 Fielding

Mission Support The Contractor shall support all tasks listed in Section 2.3 Logistics Analysis- Fielding and

Section 2.4 Logistics Analysis– Medical Liaison

Support Services"

W911QY25RA001

0003 (Conformed +

Copy) RFQ

Section 3.2.2, Page

54, paragraph starting with "For those individuals proposed as Key

Personnel…."

In order to avoid the possibility of an improper “bait and switch” for an offeror’s proposed key personnel and to avoid knowingly misrepresenting the availability of key personnel to the offeror, for those individuals who an offeror is not required to provide a signed Letter of Intent pursuant to Section 3.2.2. of Addendum to 52.212-

1, will the Government require evidence that an offeror has discussed with each individual proposed for a key personnel position the intention of the offeror to propose him/her as a key personnel and that he/she has confirmed his/her willingness to perform as a key personnel in the identified position for the offeror should the offeror be awarded the contract?

(Update: This response supersedes Question 5 of

Questions and Answers dated 3/18/2025.)

This is an internal business decision. Letters of Intent must be provided IAW Section 3.2.2 of Addendum

52.212-1.

Revision to Section 3.2.2 of Addendum 52.212-1:

"All offerors are required to provide letters of intent for all proposed key personnel."

Questions and Answers through 20 March 2025

2 RFP

3.1.2, page 54

2.1.2, page 62

Seeking guidance on how detailed our Quality Control Plan (QCP) needs to be: RFP

3.1.2 refers to the development of a "self-inspection plan." Addendum to Evaluation section 2.1.2 later refers to the incorporation of the QCP into the awarded contract.

For the current / incumbent contract, did the Government solely incorporate the awardee's QCP, or did it require the awardee to develop a Quality Assurance

Surveillance Plan (QASP) post-award to be used ? Put another way, does the

Government intend to utilize this "self-inspection plan" as the basis for a QASP on this new contract, or it is solely expressed through the Offeror's QCP?

The government intends to update the QASP to incorporate elements of the offeror's QCP to create an appropriate evaluation tool of deliverables and services. The government has provided the Quality

Assurance Surveillance Plan (QASP) - Attachment

0007 in the solicitation which will assist in the development of your QCP. Attachment 0007 will be a living document throughout contract performance.

The QCP is the contractor's internal playbook for doing the work right. The QCP should focus on the offeror's internal processes for delivering services to meet the contractual requirements.

3 PWS 2.1.2, page 4

This question relates to contributing to the "efficient and effective operation of assigned programs." Will the Contractor be required to develop and/or enhance

Standard Operating Procedures (SOPs)?

The government is not directing offerors to develop

SOP's. However, Offerors can add value / enhance operations by making recommendations to improve processes that would support the "efficient and effective operation of assigned programs."

4 PWS 2.1.2, page 4

What does the reference to the Contractor's conduct of "life-cycle management reviews" relate to? Medical product life-cycle? Product life-cycle analysis and support? Other?

The definition of Lifecycle Management regarding this PWS is - Research and review of equipment items and data systems in coordination with the materiel developers and Chief of Fielding. (i.e.. review and provide instructions on disposition instruction/ review unit authorizations to identify dead-line or obsolete equipment it is also to identify shortages or overages / data management of equipment items into Army automation systems etc.).

5 PWS

2.1.17, page 8

2.1.13, page 6

Section 2.1.17 states: "The Contractor shall prepare and submit a COOP (Deliverable

7) to the Government. The COOP shall be due ten (10) calendar days after the award of the order…" Can the Contractor assume that certain COOP information needs to be coordinated during the Kickoff meeting? If so, that the COOP may contain information requested and/or received by the Contractor during the Kickoff meeting

(Section 2.1.13, page 6), will the Government commit to providing the Contractor with information relevant/needed in the COOP between the Kickoff meeting

(potentially as late as D+7) and the COOP delivery date (D+10)?

The vendor will be issued the Govt's COOP at the

Kickoff Meeting and will be provided 30 days to develop their own COOP.

An element of consideration for developing the KTR's

COOP is the Govt authorization memo that allows the contracted staff to enable fielding mission to continue in the absence of government personnel in case of government shut down or environmental emergencies.

6 PWS

2.2.1, page 10

Attachment 3

Section 2.2.1 refers to the Contractor handling Freedom of Information Act (FOIA) requirements. Are the "Management Analyst - Materiel Fielding" resources identified in Attachment 3 responsible for conducting FOIA activities? Alternatively or jointly, is the Administrative Assistant - Junior, Materiel Fielding, involved in these activities as well? What is the level (count) of FOIA cases being handled per year? Are

Contractor resources assigned to this project expected to process FOIA cases using a system such as FOIAExpress?

The term FOIA will be removed from the PWS as the

Govt is responsible for processing FOIA.

7 PWS 2.5.3, page 15

What system or application is the Contractor expected to use to "... monitor and track the transportation and receipt of global medical equipping needs in operational mission requirements and contingencies"? Put another way, is this "monitoring" or

"tracking" functionality Government or Contractor provided?

Yes, the systems are government systems. Contractor will support tracking and monitoring. Some of the following systems and applications, but not limited to, include Theater Enterprise-Wide Logistics System

(TEWLS), IGC -- Integrated Data Environment (IDE) and Global Transportation Network (GTN), LTS (AF

Logistics Tool Suite), Single Mobility System (SMS), Distribution Material Tracker (DSS) Material Tracker, GCSS-A-Global Combat Support System, DHL, FEDEX, National Air Cargo and many other carrier sites.

8 PWS 2.5.4, page 15

This section states "Contractor shall assist with providing transportation guidance.."

Please clarify the level of "guidance" the Government expects the Contractor to provide. Example: Routing and shipping options?

Contractor will be expected to track and monitor shipments departing from DLA Assembly sites as well as three maintenance depots. Coordination is expected for POCs assigned at those locations to gather tracking information to update running tracking spreadsheet with all relevant tracking information and expected delivery dates. This information will be utilized to sync RM and FID leadership.

9 PWS 2.5.6, page 16

This section states: "The contractor shall collaborate with stakeholders in resolving transportation related conflicts/discrepancies. The contractor shall validate shipments to ensure proper placard markings." 1) Please define who the "stakeholders" are in this requirement. 2) Please confirm if the Contractor is expected to physically inspect the packaging of materials (i.e., during kitting) prior to shipment.

1. The stakeholders are DLA Assembly, Medical

Maintenance Depots (MMODs), Gaining Units and

FID RMs and leadership. 2. The contractor will not be required to physically inspect the packaging of materials prior to shipment.

10 2.4.17. Attachment 1 PWS

Will the government support granting full access to authorized Army Automation

Systems and offer training for any new key personnel during and after the 30-day transition period?

Yes, the government will support gaining full access to all relevant systems. Training will be provided as needed and required for key personnel during and after the 30 day transition period.

11 3.5 Attachment 1 PWS

Considering new limitations on use of GOV Purchase Cards by DOD Personnel, will contractor be able make minor credit card purchases of supplies at fielding sites in order to ensure mission success? Office supplies, tools, etc.

Yes, contractor will be authorized to make minor purchases in relation to materials and supplies required to directly support mission. These purchases must be annotated with receipts provided to the COR for approval via WAWF billing against the ODC

CLIN.

12 5.1 Attachment 1 PWS

Will the Med LNOs have access to previously arranged office space (via incumbent) at AFSBs or other prior negotiated gov owned office/cube space with access to a Gov

Network switch and printer? Or is the expectation for the contractor to lease office space off base?

Medical LNOs will have access to space currently occupied at assigned AFSBNs (Ref PWS 5.1). Space is available at Fort Detrick as referenced on

Attachment 10, Reference on Attachment 10 to contractor site will be the contractors requirement to obtain

13 Vol. V Attachment 0010

Pricing Sheet

The pricing sheet provided with Amendment 2 does not correspond with Attachment

0003. Will the government please clarify row ten in the pricing sheet is for Logistics

Analyst II instead of Logistics Analyst III?

Attachment 10 and Attachment 03 are correct: Lines

8, 9 and 10 on the pricing sheet (attachment 10) make up the Log Analyst III as well as the Log Analyst III

Transportation Coordinator (total hours 24,440) on

Attachment 03. Line 11 on the pricing sheet

(attachment 10) aligns with attachment 03 for

Logistics Analyst II (total hours 26,320)