RFP SC-24-622 HWH HVAC Upgrade Revised 01-30-24.pdf

RESTRICTIVE NOTICE

THE DRAWINGS AND SPECIFICATIONS INCLUDED IN THIS SOLICITATION ARE THE

PROPERTY OF AMES LABORATORY AND MAY ONLY BE FOR THE EXPRESS PURPOSE

OF PREPARING A RESPONSE TO THIS SOLICITATION. FURTHER DISSEMINATION OF

DRAWINGS AND SPECIFICATIONS OTHER THAN TO POTENTIAL INDIVIDUAL

SUBCONTRACTORS AND/OR SUPPLIERS IS PROHIBITED, AND MAY SUBJECT THE

DISSEMINATOR TO CIVIL PENALTIES. THIS NOTICE SHALL BE MADE KNOWN TO AND

BE APPLICABLE TO ALL POTENTIAL INDIVIDUAL SUBCONTRACTORS AND/OR

SUPPLIERS. DRAWINGS AND SPECIFICATIONS MAY NOT BE PLACED ON THE

INTERNET WITHOUT THE PRIOR WRITTEN PERMISSION OF AMES LABORATORY.

Date:1/10/2024

TO: ALL OFFERORS

Subject: Request for Proposal (RFP) SC-24-622 Harley Wilhelm HVAC Upgrade Project (Addendum 1)

Ames Laboratory, under a prime contract with the U.S. Department of Energy (DOE), has a requirement for construction. With this Request for Proposal (RFP), you are invited to furnish a fixed-price proposal for this requirement. All work is to be performed in accordance with the Construction Specifications and Drawings, Appendix B.

For your information and use in preparing this proposal, we are providing you with the following applicable provisions.

1. DESCRIPTION AND LOCATION OF WORK

Refer to Construction Specifications and Drawings.

2. SMALL BUSINESS SIZE STANDARDS

The applicable annual receipt criterion for a small business concern in this area of general construction is a concern that had average annual receipts for the preceding three (3) years not exceeding $45 mil for NAICS Code 236220 Commercial and Industrial Building Construction or 19 mil for NAICS Code 238220 Plumbing, Heating and Air Conditioning Contractors.

3. MANDATORY PRE-PROPOSAL MEETING AND SITE TOUR (MANDATORY)

A mandatory pre-proposal meeting and site tour are scheduled for 1/19/2024 at 1:00 p.m. CST in room 301 Spedding Hall located at 2408 Pammel Drive, Ames, IA 50011. Visitor parking permits are available on-line through ISU Parking Division https://apps.parking.iastate.edu/visitor-permits The meeting provides an opportunity to discuss and clarify this RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Laboratory may prepare responses.

Andrew Saxton Contract Manager Ames Laboratory 2408 Pammel Dr.

231 TASF

Ames, IA 50011-1015

(515) 294-4191 saxton@ameslab.gov https://apps.parking.iastate.edu/visitor-permits

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

4. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must be requested via e-mail to saxton@ameslab.gov by 4:00 p.m. CST, 2/05/2024. Verbal answers are not binding on any party. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to the other prospective offerors.

5. PERIOD OF PERFORMANCE

Work on-site will commence as negotiated after the notice to proceed has been issued. The work will be completed no later than 10/31/2025 unless an extension has been approved by the Ames Laboratory Purchasing Representative.

6. INSURANCE

Certificates of insurance of the types and in the amounts set forth in “Bonds and Insurance” clause in the enclosed Appendix B, Ames Laboratory Terms and Conditions for Fixed-Price Construction Contracts will be required of you before physical work at the site commences. In accordance with paragraph (g) of “Bonds and Insurance” clause, all policies shall provide by appropriate language that Ames Laboratory, Iowa State University and the United States Government are additional insureds, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of Ames Laboratory, Iowa State University and the United States Government are waived.

7. PAYMENT BOND

If the contract exceeds $150,000, the successful offeror will be required to furnish Ames Laboratory with a Payment Bond within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Ames Laboratory. (See the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A.)

8. PERFORMANCE BOND

If the contract exceeds $150,000, the successful offeror will be required to furnish Ames Laboratory with a Performance Bond within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Ames Laboratory. (See the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A.)

9. BID SECURITY

A certified check, cashier's check or an acceptable bidder's bond such as AIA Document 310, payable to The Ames Laboratory in an amount not less than five percent (5%) of the largest possible total amount for the bid submitted, including the consideration of additive alternates, if any, must accompany each proposal. Such checks or bid bond will be returned to all except the three lowest Bidders within 5 days after the receipt of bids, and the remaining checks or bid bonds will be returned promptly after The Ames Laboratory and the accepted Bidder have executed the Contract, or, if no award has been made within 30 days after bid receipt date, upon demand of the Bidder of his/her bid. The successful Bidder, upon his/her failure or refusal to execute and deliver the Contract and bonds required within ten (10) calendar days after he/she has received notice of the acceptance of his/her bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with his/her bid.

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

10. SAFETY PERFORMANCE REQUIREMENTS

Offerors and their subcontractors shall have a record of good safety performance in order to be determined responsible and, therefore, eligible for contract award by The Ames Laboratory.

11. PRE-AWARD SURVEY

The Ames Laboratory may conduct a pre-award survey to confirm any information furnished by the low offeror. The Laboratory may also require other evidence such as, but not limited to, said offeror’s managerial, financial, technical, safety and other capabilities, the existence of which the Laboratory determines is necessary for the successful performance of the contract.

The apparent low offeror must affirmatively demonstrate its responsibility, and, if requested by the Laboratory, the responsibility of its proposed subcontractors.

12. SOLICITATION PROVISIONS

12.1. Acceptance of Terms and Conditions

By submission of a proposal, the offeror will be considered to have accepted Appendix A

- Terms and Conditions for Fixed-Price Construction Contracts, dated 06/21/2023 and Appendix A2 – ESH Terms and Conditions dated Oct. 30, 2023. Resolving extensive exceptions may be time consuming and result in unacceptable delays in the award of a subcontract. A high volume and/or material changes and exceptions to the Subcontract terms and conditions may reflect unfavorably upon an offeror’s proposal.

12.2. Construction Wage Rate Requirements (CWRR)

The minimum wages paid laborers and mechanics engaged in construction work within the scope of this request shall be in accordance with the Department of Labor (DOL) minimum wage determination (see the applicable Labor Standards clauses in the enclosed Appendix B). The appropriate determination is attached to the proposal as Appendix C. It is incumbent upon the contractor to notice that one or more job categories is/are not listed on the Wage Determinations attachment provided in the Request For Proposal and notify The Ames Laboratory. The Ames Laboratory will request a conformance from the DOL for an approved wage in that category. It is not guaranteed that the wage will be determined before the Request for Proposal from offeror is due. The winning offeror will be required to submit weekly certified payrolls to the Ames Laboratory.

12.3. Buy American Act

The Buy American Act (41 U.S.C.10) generally requires that only domestic construction material be used in the performance of this contract (see the “Buy American Act – Construction Materials” clause in the enclosed Appendix A).

13. SUBMISSION, MODIFICATION, REVISION, AND WITHDRAWAL OF PROPOSALS

13.1. Proposals and modifications to proposals shall be submitted via email to saxton@ameslab.gov.

13.2. The proposal should be submitted must include three separate amounts for the base bid, Alt. 1 and Alt. 2. A breakdown of the pricing offered should be as indicated in the first bullet point below. All offerors must submit the following documents to be considered for award:

• Cost Proposal to show a breakdown of labor, materials and overhead for the Base Bid, Alt. 1 and Alt.2.

mailto:saxton@ameslab.gov

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

• Acknowledgement and acceptance of all terms and conditions or any exceptions must be noted in detail.

• Acknowledgement of any and all addendums/amendments issued to this RFP.

• Bid Bond for five percent (5%) of the total proposal amount.

• Proposed Construction Schedule (Gant chart preferred)

• Contractor Safety and Quality Assurance Questionnaire, Appendix D

• Pre-Award Info and Representations and Certifications, Appendix F

• Current W-9

• Copy of the Contractor’s Health and Safety Plan (Dated and signed by a company executive)

• Three client references with contact name, phone and email of owner representative and one or more projects of similar scope to this project. These contacts must be familiar with the project and be able to discuss the budget, safety, quality of work and schedule of the project completed or in progress.

Proposals must be sent via email to:

Ames Laboratory 2408 Pammel Drive

231 TASF

Ames, IA 50011-1015 Attention: Andrew Saxton

Contract Manager saxton@ameslab.gov Reference: RFP No. SC-24-622 Harley Wilhelm HVAC Upgrade Project

13.3. All proposals shall be submitted no later than 4 p.m. CST on Wednesday, February 14, 2024 for consideration. The proposals will not be publicly read at time of receipt.

Ames Laboratory will notify all offerors of the results of the proposals upon determination of award.

13.4. Late proposals and revisions. Any proposal received at the office designated in the solicitation after the exact time specified for receipt of offers will not be considered.

13.5. Proposals submitted in response to this solicitation shall be in English and in U.S. dollars.

13.6. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to any amendment, or to correct a mistake, any time before award.

13.7. Offerors may submit revised proposals only if requested or allowed by the Laboratory Procurement Official.

13.8. Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Ames Laboratory Procurement Official.

13.9. Offers shall be effective for a minimum period of forty-five (45) days from the due date of the Request for Proposal.

mailto:saxton@ameslab.gov

Ames Laboratory is operated by Iowa State University for the U.S. Department of Energy. Ames, Iowa 50011-3020.

14. AWARD

Selection criteria for this project will be the lowest price technically acceptable (LPTA).

The following Non-Cost factors will be rated as acceptable or unacceptable for the technical evaluation of proposals submitted:

Non Cost Factors:

(1) Past Performance/Reference Checks

(2) Approved Contractor safety & Quality Assurance Information Questionnaire and

Approval of Offeror’s signed and dated health and safety plan.

(3) Approval of required proposal deliverables as they relate to project communication, coordination and scheduling.

(4) Compliance with Project Timeline.

(5) Exceptions taken to RFP terms and conditions.

* HUBZone preference may apply.

Ames Laboratory reserves the right to reject any and/or all proposals and may waive informalities and minor irregularities in proposals received and to accept any portion of a proposal if deemed in the best interest of Ames Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms. It is brought to your attention that the authorized Ames Laboratory procurement official is the only individual who can legally commit Ames Laboratory to the expenditure of funds in connection with this proposed procurement. This RFP does not commit Ames Laboratory to pay any cost for the preparation and submission of a proposal.

Your attention is directed to the enclosed documents that constitute requirements for this RFP and should be fully complied with as indicated. Appendix G- SF1413 must be completed and submitted within 14 days of an award notice. Note that this is a Request for Proposal, not a contract. Ames Laboratory will award a contract to the responsible offeror whose offer, by conforming to the solicitation, will be most advantageous to Ames Laboratory, considering factors specified in the Construction Specifications and Drawings (Appendix B).

15. APPENDICES:

A. Terms and Conditions for Fixed-Price Construction Contracts dated 06/21/2023.

A1 Special Clause - FAR 52.223-99 Ensuring Adequate COVID-19 Safety Protocols A2 Appendix A2 - ESH Terms and Conditions dated 10/30/2023.

B. Construction Specifications and Drawings dated 01/10/2024.

C. Story County Wage Determination, Mod.0 dated 01/04/2024 D. Contractor Safety & Quality Assurance Information Questionnaire dated 4/1/2017.

E. Contract Specific Safety Requirements and Deliverables.

F. Representations and Certifications, Supplemental dated 12/08/2022 G. SF1413 Statement and Acknowledgement H. Construction requiring delivery of data 06/24/2021

For questions pertaining to this RFP or required documents, contact Andrew Saxton at:

saxton@ameslab.gov.