RFPCover letter_19GE5024R0142 OS.pdf

U.S. Consulate General

Regional Procurement Support Office (RPSO)

Gießener 30, 60435

Frankfurt am Main, Germany

Tel: (+49) (69) 7535-3350

Email: DyaneA@state.gov

September 06, 2024

Subject: Request for Proposal (RFP) Solicitation No.: 19GE5024R0125 – Janitorial Services

For The U.S. Embassy Berlin and Annexes, Germany.

The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for Janitorial Services For The U.S.

Embassy Berlin and Annexes, Germany.

The complete offer package shall be e-mailed to Mr. Hakim Dyane DyaneA@state.gov, named on the subject “Proposal 19GE5024R0125”, no later than 15:00 hours Central

European Summer Time (CEST) October 04, 2024.

All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is

Attachment 5, pricing sheet which shall be submitted as completed Microsoft Excel spreadsheet.

The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.

NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.

Submission shall be made electronically, i.e., by e-mail.

Please note:

a. All communication and the award documents shall be in English.

b. Please do NOT contact the Embassy directly regarding this project.

c. Attachment 5 of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.

d. Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.

e. An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4

(t)).

f. Section V of the solicitation contains the representations and certifications you need to complete / submit.

a. The Vendor Shall submit Form W-14 if applicable.

mailto:DyaneA@state.gov

A Pre-Proposal Conference and Site Visit will take place on September 18, 2024, 1300hrs

Central European Summer Time (CEST) at The United States Clay Annex, Clayallee 170, 14195, Berlin, Germany which all prospective offerors are invited to attend. The Site Visit will continue on September 19, 2024, 0900hrs Central European Summer Time (CEST) at the

United States Chancery Berlin, Pariser Platz 2, 10117, Berlin, Germany followed by the site visit at the United States Curtius Annex, Curtiusstr. 64, 12205, Berlin, Germany.

Offerors shall express their interest to attend the Pre-Proposal Conference and Site visits.

Registration is essential should you wish to participate in the site visit. Companies are therefore required to submit, via email:

Company Name;

Full name of Participant;

Nationality;

I.D. number; and

Copy of Photo ID to Ms. Beate Rumpelt at the email: rumpeltb@state.gov no later than September 13, 2024, 1200hrs Central European Summer Time (CEST).

Admittance to the conference cannot be guaranteed unless the government receives your registration by this due date. Attendance is limited to no more than 4 persons per company.

No substitutes or additional persons may attend the site visit. Attendees are requested to carry their Photo ID along with them. Without Photo ID you may be refused entry to the Site.

Those individuals who timely submitted company's name, name of attendee, nationality and provided the passport ID-number shall meet at:

United States Clay Annex, Clayallee 170, 14195, Berlin, Germany on September 18, 2024, 1300hrs Central European Summer Time (CEST) and at:

The United States Chancery Berlin, Pariser Platz 2, 10117, Berlin (Pariser Platz entrance) on September 19, 2024, 0900hrs Central European Summer Time (CEST).

Note: The American Embassy cannot provide parking for any offerors who wish to attend the site visit.

The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.

Any questions regarding this solicitation may be directed to Mr. Hakim Dyane at

DyaneA@state.gov no later than 17:00 Central European Summer Time on September 23, 2024. Offerors may rely ONLY upon written interpretations by the contracting officer.

Sincerely, Nicolas Wilhelm

Contracting Officer

Original Signed