19GE5024R0125 0001 Solicitation - Janitorial Services.pdf

19GE5024R0125

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

09/27/2024

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

Abdelhakim Dyane

NAME

TEL.

DyaneA@State.gov

EMAIL

6. ISSUED BY OPEAQMCODE

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5024R0125

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

09/06/2024

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Nicolas Wilhelm

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

09/27/2024

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

The purpose of this amendment is to:

A. Provide Questions and Answers (See attachment 13)

B. Changes have been made to the following sections. Offerors shall dispose of the solicitation originally provided and replace it with the one hereto attached.

Changes made to the solicitation are marked in red:

-Section 1.IV.B General Requirements -Section 1.IV.C Temporary Additional Services -Section 1.IV.D Hours of Performance -Section 1.IV.G.1 Key Personnel -Section 1.IV.I Building Statistics -Section 3.B Joint Venture Agreements -Section 3.Volume 2 - (A) Management approach/ Planning -Section 3.Volume 2 - (B) Business Management -Section 3.Volume 2 - (C) Past Performance and Experience -Section 4.Volume 2 - (A) Management approach/ Planning -Section 4.Volume 2 - (C) Past Performance and Experience

C. The proposals submission deadline is extended until no later than 15:00 hours Central European Summer Time (CEST) October 09, 2024.

D. All offerors shall submit a signed copy of this amendment with their proposal.

Original Signed

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Base Year:

CLINs 0001 Standard Janitorial Services as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

12.00 0.00

12.00

MO $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

002 Base Year:

CLINs 0002 Carpet Runners Cleaning and replacement as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

26.00 0.00

26.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

003 Base Year:

CLINs 0003 19% Value Added Tax (VAT), if applicable

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

004 Base Year:

CLINs 0004 Defense Base Act (DBA) insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

005 Base Year:

CLINs 0005 Temporary Additional Services as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

180.00 0.00

180.00

HR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

006 Base Year:

CLINs 0006 Carpet Cleaning (weekdays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,500.00 0.00

1,500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

007 Base Year:

CLINs 0007 Carpet Cleaning (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3,000.00 0.00

3,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

008 Base Year:

CLINs 0008 Strip and wax vinyl floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

500.00 0.00

500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

Doc Ref No:

Delivery Date FOB:

009 Base Year:

CLINs 0009 Strip and seal hard floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,000.00 0.00

1,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

010 Base Year:

CLINs 0010 19% Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

011 Base Year:

CLINs 0011 Defense Base Act (DBA) insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1001 First Option Year:

CLINs 1001 Standard Janitorial Services as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

12.00 0.00

12.00

MO $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1002 First Option Year:

CLINs 1002 Carpet Runners Cleaning and replacement as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

26.00 0.00

26.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1003 First Option Year:

CLINs 1003 19% Value Added Tax (VAT), if applicable

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1004 First Option Year:

CLINs 1004 Defense Base Act (DBA) insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1005 First Option Year:

CLINs 1005 Temporary Additional Services as specified in the SOW

OPTIONAL SERVICES

180.00 0.00

180.00

HR $0.00

$0.00

$0.00

$0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1006 First Option Year:

CLINs 1006 Carpet Cleaning (weekdays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,500.00 0.00

1,500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1007 First Option Year:

CLINs 1007 Carpet Cleaning (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3,000.00 0.00

3,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1008 First Option Year:

CLINs 1008 Strip and wax vinyl floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

500.00 0.00

500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1009 First Option Year:

CLINs 1009 Strip and seal hard floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,000.00 0.00

1,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1010 First Option Year:

CLINs 1010 19% Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

1011 First Option Year:

CLINs 1011 Defense Base Act (DBA) insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2001 Second Option Year:

CLINs 2001 Standard Janitorial Services as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

12.00 0.00

12.00

MO $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2002 Second Option Year:

CLINs 2002 Carpet Runners Cleaning and replacement

26.00 0.00

LT $0.00

$0.00

$0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

26.00 $0.00

2003 Second Option Year:

CLINs 2003 19% Value Added Tax (VAT), if applicable

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2004 Second Option Year:

CLINs 2004 Defense Base Act (DBA) insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2005 Second Option Year:

CLINs 2005 Temporary Additional Services as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

180.00 0.00

180.00

HR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2006 Second Option Year:

CLINs 2006 Carpet Cleaning (weekdays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,500.00 0.00

1,500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2007 Second Option Year:

CLINs 2007 Carpet Cleaning (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3,000.00 0.00

3,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2008 Second Option Year:

CLINs 2008 Strip and wax vinyl floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

500.00 0.00

500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2009 Second Option Year:

CLINs 2009 Strip and seal hard floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,000.00 0.00

1,000.00

SM $0.00

$0.00

$0.00

$0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

2010 Second Option Year:

CLINs 2010 19% Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

2011 Second Option Year:

CLINs 2011 Defense Base Act (DBA) insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3001 Third Option Year:

CLINs 3001 Standard Janitorial Services as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

12.00 0.00

12.00

MO $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3002 Third Option Year:

CLINs 3002 Carpet Runners Cleaning and replacement as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

26.00 0.00

26.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3003 Third Option Year:

CLINs 3003 19% Value Added Tax (VAT), if applicable

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3004 Third Option Year:

CLINs 3004 Defense Base Act (DBA) insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3005 Third Option Year:

CLINs 3005 Temporary Additional Services as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

180.00 0.00

180.00

HR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3006 Third Option Year:

CLINs 3006 Carpet Cleaning (weekdays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,500.00 0.00

1,500.00

SM $0.00

$0.00

$0.00

$0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

3007 Third Option Year:

CLINs 3007 Carpet Cleaning (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3,000.00 0.00

3,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3008 Third Option Year:

CLINs 3008 Strip and wax vinyl floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

500.00 0.00

500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3009 Third Option Year:

CLINs 3009 Strip and seal hard floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,000.00 0.00

1,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3010 Third Option Year:

CLINs 3010 19% Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

3011 Third Option Year:

CLINs 3011 Defense Base Act (DBA) insurance, if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4001 Fourth Option Year:

CLINs 4001 Standard Janitorial Services as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

12.00 0.00

12.00

MO $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4002 Fourth Option Year:

CLINs 4002 Carpet Runners Cleaning and replacement as specified in the SOW

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

26.00 0.00

26.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4003 Fourth Option Year:

CLINs 4003 19% Value Added Tax (VAT), if applicable

STANDARD SERVICES:

Type of Contract Pricing: FFP

Doc Ref No:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

Delivery Date FOB:

4004 Fourth Option Year:

CLINs 4004 Defense Base Act (DBA) insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4005 Fourth Option Year:

CLINs 4005 Temporary Additional Services as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

180.00 0.00

180.00

HR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4006 Fourth Option Year:

CLINs 4006 Carpet Cleaning (weekdays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,500.00 0.00

1,500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4007 Fourth Option Year:

CLINs 4007 Carpet Cleaning (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3,000.00 0.00

3,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4008 Fourth Option Year:

CLINs 4008 Strip and wax vinyl floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

500.00 0.00

500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4009 Fourth Option Year:

CLINs 4009 Strip and seal hard floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,000.00 0.00

1,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4010 Fourth Option Year:

CLINs 4010 19% Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4011 Fourth Option Year:

CLINs 4011 Defense Base Act (DBA) insurance, if applicable

1.00 0.00

LT $0.00

$0.00

$0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

Delivery Date FOB:

4004 Fourth Option Year:

CLINs 4004 Defense Base Act (DBA) insurance, if applicable

STANDARD SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4005 Fourth Option Year:

CLINs 4005 Temporary Additional Services as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

180.00 0.00

180.00

HR $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4006 Fourth Option Year:

CLINs 4006 Carpet Cleaning (weekdays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,500.00 0.00

1,500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4007 Fourth Option Year:

CLINs 4007 Carpet Cleaning (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

3,000.00 0.00

3,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4008 Fourth Option Year:

CLINs 4008 Strip and wax vinyl floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

500.00 0.00

500.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4009 Fourth Option Year:

CLINs 4009 Strip and seal hard floors (weekends and holidays) as specified in the SOW

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1,000.00 0.00

1,000.00

SM $0.00

$0.00

$0.00

$0.00 $0.00

$0.00

4010 Fourth Option Year:

CLINs 4010 19% Value Added Tax (VAT), if applicable

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 0.00 1.00

LT $0.00

$0.00

$0.00

$0.00 $0.00

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4011 Fourth Option Year:

CLINs 4011 Defense Base Act (DBA) insurance, if applicable

1.00 0.00

LT $0.00

$0.00

$0.00

Line Item Summary

Solicitation Number:

19GE5024R0125

Contract Number: Title: Janitorial Services for the U.S.

Embassy Berlin

Date of Solicitation:

09/27/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

OPTIONAL SERVICES

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 $0.00

Contents

SECTION 1 – THE SCHEDULE

I BACKGROUND / SCOPE OF SERVICES

II ACRONYMS AND ABBREVIATIONS

III PRICES

IV SPECIFICATIONS / STATEMENT OF WORK

V CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

SECTION 2 – CONTRACT CLAUSES

52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-5 – CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (MAY 2024)

52.216-18 – ORDERING (AUG 2020)

52.216-19 – ORDER LIMITATIONS (OCT 1995)

52.216-21 – REQUIREMENTS (OCT 1995)

52.216-22 – INDEFINITE QUANTITY (OCT 1995)

52.217-8 – OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 – OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021)

652.204-70 Department Of State Personal Identification Card Policy And

Procedures (FEB 2015) 652.236-70 Additional Safety Measures (OCT 2017)

652.242-70 – CONTRACTING OFFICER'S REPRESENTATIVE (COR) AUG 1999)

652.242-73 – AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 – NOTICES (AUG 1999)

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE:

SECTION 3 - SOLICITATION PROVISIONS

A. 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2023)

C. Instructions to Offerors (Proposal Submission):

Pre-proposal conference and Site visit Submission of questions Proposal Due Date

52.216-1 – TYPE OF CONTRACT (APR 1984)

52.233-2 - SERVICE OF PROTEST (SEPT 2006)

52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE

PLAN (OCT 2020)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

652.206-70 – ADVOCATE FOR COMPETITION / OMBUDSMAN (FEB 2015)

SECTION 4 – EVALUATION FACTORS

EVALUATION PROCESS AND FACTORS

3. AWARD WITHOUT DISCUSSIONS

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

52.217-5 – EVALUATION OF OPTIONS (JUL 1990)

52.225-17 – EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

52.204-19- INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.209-11 – REPRESENTATION BY CORPORATONS REGARDING AN UNPAID TAX

LIABILITY OR A FELONY CRIMINAL CONVITION UNDER ANY FEDERAL

LAW (FEB 2016)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.204-26 Covered Telecommunications Equipment Or Services-Representation

(OCT 2020)

52.212-3 Offeror Representations and Certifications – Commercial Items (MAY 2024)

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

652.225-70 – ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

652.228-70 - DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES (FEB

2015)

SECTION 1 – THE SCHEDULE

I BACKGROUND / SCOPE OF SERVICES

The Contractor shall perform standard janitorial services including furnishing all labor, material, equipment, transportation and services, for the American Embassy in Berlin, Germany and it’s ancillary facilities as specified in the Scope of Work. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services in the controlled Access Areas (CAA) and non- Controlled Access Area (non-CAA) and a fixed rate per square meter or per hour for any optional and temporary additional services that have been satisfactorily performed.

A. The contract resulting from this solicitation shall be a Firm Fixed-Price single indefinite-quantity indefinite-delivery (IDIQ) contract under which may be placed firm-fixed price delivery orders. The fixed prices are listed in Section1.III.A.

B. The period of performance of this contract is for one calendar year (starting upon the issuance of Notice to Proceed by the Contracting Officer), with four (4) one-year options.

C. MINIMUM (Reference Section I, Clause 52.216-22(b))

During the term of this contract, the Government shall order, as a minimum, services in an amount of at least $5,000.00 or equivalent in local currency.

The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above the guaranteed minimum of $5,000.00 or equivalent in local currency.

The maximum dollar value during the entire life of this contract is $4,500,000.00

II ACRONYMS AND ABBREVIATIONS

Acronym Definition

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer´s Representative

FMO Financial Management Office

QA Quality Assurance

SOW Statement of Work

USG United States Government

III PRICES

A. The Contractor shall provide the services for the base period of the contract at the rates shown below and any option years exercised by the Government.

Any costs not separately priced will be considered to be included in the individual prices as overhead or other indirect cost. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

Quantities set forth in the pricing section are estimates for evaluation purposes only.

Payments based on quantities and unit prices will be made only to the extent specifically provided in the contract delivery order.

The currency shall be fixed and cannot be changed by modification to the contract.

Please complete the table below inserting the total estimated costs:

BASE YEAR - The Contractor shall provide the services shown below for the base period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable. Offeror shall submit Attachment 5 as part of their proposal (please enter breakdown prices in the Attachment).

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

0001 Standard Janitorial Services, as specified in the SOW

Month 12

0002 Carpet Runners Cleaning and replacement, as specified in the SOW

Lot 26

0003 19% Value Added Tax (VAT), if applicable

Lot 1

0004 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Base Year (CLINs 0001- 0004)

OPTIONAL SERVICES:

0005 Temporary Additional Services, as specified in the SOW

Hour 180

0006 Carpet Cleaning (weekdays) as specified in the SOW

Sqm 1,500

0007 Carpet Cleaning (weekends and holidays), as specified in the SOW

Sqm 3,000

0008 Strip and wax vinyl floors (weekends and holidays), as specified in the SOW

Sqm 500

0009 Strip and seal hard floors (weekends and holidays)

Sqm 1,000

0010 19% Value Added Tax (VAT), if applicable

Lot 1

0011 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Base Year (CLINs 0005- 0011)

TOTAL STANDARD AND OPTIONAL BASE YEAR SERVICES:

FIRST OPTION YEAR - The Contractor shall provide the services shown below for the first option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable. Offeror shall submit Attachment 5 as part of their proposal (please enter breakdown prices in the Attachment).

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

1001 Standard Janitorial Services, as specified in the SOW

Month 12

1002 Carpet Runners Cleaning and replacement, as specified in the SOW

Lot 26

1003 19% Value Added Tax (VAT), if applicable

Lot 1

1004 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard First Option Year (CLINs 1001-1004)

1005 Temporary Additional Services, as specified in the SOW

Hour 180

1006 Carpet Cleaning (weekdays) as specified in the SOW

Sqm 1,500

1007 Carpet Cleaning (weekends and holidays), as specified in the SOW

Sqm 3,000

1008 Strip and wax vinyl floors (weekends and holidays), as specified in the SOW

Sqm 500

1009 Strip and seal hard floors (weekends and holidays)

Sqm 1,000

1010 19% Value Added Tax (VAT), if applicable

Lot 1

1011 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional First Option Year (CLINs 1005-1011)

TOTAL STANDARD AND OPTIONAL FIRST OPTION YEAR SERVICES:

SECOND OPTION YEAR - The Contractor shall provide the services shown below for the second option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable. Offeror shall submit Attachment 5 as part of their proposal (please enter breakdown prices in the Attachment).

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

2001 Standard Janitorial Services, as specified in the SOW

Month 12

2002 Carpet Runners Cleaning and replacement, as specified in the SOW

Lot 26

2003 19% Value Added Tax (VAT), if applicable

Lot 1

2004 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Second Option Year (CLINs 2001-2004)

2005 Temporary Additional Services, as specified in the SOW

Hour 180

2006 Carpet Cleaning (weekdays) as specified in the SOW

Sqm 1,500

2007 Carpet Cleaning (weekends and holidays), as specified in the SOW

Sqm 3,000

2008 Strip and wax vinyl floors (weekends and holidays), as specified in the SOW

Sqm 500

2009 Strip and seal hard floors (weekends and holidays)

Sqm 1,000

2010 19% Value Added Tax (VAT), if applicable

Lot 1

2011 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Second Option Year (CLINs 2005-2011)

TOTAL STANDARD AND OPTIONAL SECOND OPTION YEAR SERVICES:

THIRD OPTION YEAR - The Contractor shall provide the services shown below for the third option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable. Offeror shall submit Attachment 5 as part of their proposal (please enter breakdown prices in the Attachment).

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

3001 Standard Janitorial Services, as specified in the SOW

Month 12

3002 Carpet Runners Cleaning and replacement, as specified in the SOW

Lot 26

3003 19% Value Added Tax (VAT), if applicable

Lot 1

3004 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Third Option Year (CLINs 3001-3004)

3005 Temporary Additional Services, as specified in the SOW

Hour 180

3006 Carpet Cleaning (weekdays) as specified in the SOW

Sqm 1,500

3007 Carpet Cleaning (weekends and holidays), as specified in the SOW

Sqm 3,000

3008 Strip and wax vinyl floors (weekends and holidays), as specified in the SOW

Sqm 500

3009 Strip and seal hard floors (weekends and holidays)

Sqm 1,000

3010 19% Value Added Tax (VAT), if applicable

Lot 1

3011 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Third Option Year (CLINs 3005-3011)

TOTAL STANDARD AND OPTIONAL THIRD OPTION YEAR SERVICES:

FOURTH OPTION YEAR - The Contractor shall provide the services shown below for the fourth option year period of the contract, starting on the date indicated in the task order for a period of 12 months, and upon submission of Insurance and DBA as applicable. Offeror shall submit Attachment 5 as part of their proposal (please enter breakdown prices in the Attachment).

STANDARD SERVICES:

A B C D E F

CLIN Description Unit Estimate Quantity

Firm-Fixed Unit Price

Amount [D x E]

4001 Standard Janitorial Services, as specified in the SOW

Month 12

4002 Carpet Runners Cleaning and replacement, as specified in the SOW

Lot 26

4003 19% Value Added Tax (VAT), if applicable

Lot 1

4004 Defense Base Act (DBA), insurance, if applicable

Lot 1

Total Firm Fixed-Price for Standard Fourth Option Year (CLINs 4001-4004)

4005 Temporary Additional Services, as specified in the SOW

Hour 180

4006 Carpet Cleaning (weekdays) as specified in the SOW

Sqm 1,500

4007 Carpet Cleaning (weekends and holidays), as specified in the SOW

Sqm 3,000

4008 Strip and wax vinyl floors (weekends and holidays), as specified in the SOW

Sqm 500

4009 Strip and seal hard floors (weekends and holidays)

Sqm 1,000

4010 19% Value Added Tax (VAT), if applicable

Lot 1

4011 Defense Base Act (DBA) insurance, if applicable

Lot 1

Total Firm Fixed-Price for Optional Fourth Option Year (CLINs 4005-4011)

TOTAL STANDARD AND OPTIONAL FOURTH OPTION YEAR SERVICES:

The remainder of this page is intentionally left blank

Summary

BASE YEAR TOTAL

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR TOTAL

THIRD OPTION YEAR TOTAL

FOURTH OPTION YEAR TOTAL

GRAND TOTAL (BASE + OPTION YEARS)

B. CURRENCY: The prices are stated in _________________________(please insert the currency of the offer).

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offeror’s proposal, unless otherwise specified by the Contracting Officer.

C. VALUE ADDED TAX (VAT)

Contractors shall be responsible, wherever applicable, to pay the appropriate rate of Value Added Tax, as required for all taxable goods and services. Offerors shall identify Value Added Tax (VAT) as a separate line item in Section I.

German Contractors (Operating from a business address within the country of Germany):

• The Contractor will be reimbursed for VAT only to the extent that the contractor provides documentary proof that VAT has been paid to the host government against a valid Country of Germany VAT registration number.

International non-Country of Germany Contractors:

• The Contractor will be reimbursed for VAT only to the extent contractor provides documentary proof that VAT payments have been made to either the host government and/or suppliers/subcontractors.

Any refund of VAT to the Contractor shall be paid to the Government to the extent the Government reimbursed the contractor for the VAT payment.

Value Added Tax shall also be reflected as a separate cost item on all invoices submitted under the resulting contract.

Value Added Tax is a Price Evaluation Factor. See also Section 4, Basis for Contract Award.

D. Defense Base Act (DBA) Insurance

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S.

overseas contracts over US$10,000.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S.

contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at https://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated price and included in the price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Germany is currently included on the DOL’s active waiver list; therefore, DBA insurance is required only for employees performing work on this contract who are either citizens or residents of the USA, or are hired in the USA through the period of one base year and four option year periods (if exercised).

E. General Liability Insurance

The general liability policy required of the Contractor shall name “the United States of America” as additional insured. The general liability insurance shall be as required by law or as ordinarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to Government’s property in Contractor’s custody, any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from, and incident to, the Contractor's performance of the work detailed herein. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall submit evidence of general liability insurance with the proposal.

IV SPECIFICATIONS / STATEMENT OF WORK

A. Scope

The American Embassy in Berlin requires janitorial services for real property owned or managed by the U.S. Government at the Chancery (Pariser Platz), Clay Annex (Clay Building), and the Curtius Annex in Berlin, Germany. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, elevators, and stairways.

The contract will be for a one-year period from the date of the contract award, with four

(4) one-year options.

The Contractor shall be responsible for janitorial services as described in this Scope of Work in restricted areas where the contractor’s personnel shall be escorted by cleared American personnel and un-escorted in not restricted spaces. The total square meters of the referenced areas are given in the table of the Scope of Work. The service methods, duties and the quality of the services are identical in both areas.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

The Government shall pay the Contractor the firm fixed price per month for standard janitorial services as well as for each square meter for the optional cleaning services that have been satisfactorily performed.

Location:

The Contractor shall provide all required janitorial services at:

(1) The United States Chancery Berlin, Pariser Platz 2, 10117, Berlin, Germany

(2) The United States Clay Annex, Clayallee 170, 14195, Berlin, Germany

(3) The United States Curtius Annex, Curtiusstr. 64, 12205, Berlin, Germany

B. General Requirements

The Contractor shall perform janitorial services as described in this Statement of Work (SOW). The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

The contractor shall have an office that is based and registered withing the country of performance: The Federal Republic of Germany.

C. Temporary Additional Services

Temporary Additional Services charged at an hourly rate, up to 180 hours per year are services that are defined as extraordinary janitorial requirements that are not recurring in nature, to include but not limited to special Embassy events, weather, and accident-related cleaning requirements. These services must be requested and authorized by the

COR/COTR.

The following services are also defined as optional services that shall be obtained as requested and authorized by the COR/COTR:

• Strip and wax vinyl floors as directed. Work to be performed after duty hours or on the weekend (per sqm)

• Strip and seal hard floor surfaces as directed. Work to be performed after duty hours or on the weekend (per sqm)

• Carpet cleaning as directed (per sqm)

The Contractor shall provide these services in addition to the scheduled services required by paragraph “D” of this SOW. The COR shall order these services as needed.

This work shall be performed by trained employees of the Contractor and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24-hour advance notice.

The Contractor shall include in its next regular invoice details of the temporary additional services and any materials provided and requested under temporary additional services.

The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

Temporary Additional Services shall take place during regular business hours as indicated in paragraph “D” as well as during the weekends and public holidays.

Temporary Additional Services shall take place shall be provided between 05:00 AM and 11:00 PM and shall not be provided between 11:00 PM and 05:00 AM.

The minimum time frame for temporary additional services is three (3) hours except when the services are taking place within regular cleaning times as indicated in paragraph “D”. In the event that temporary additional services are performed within regular cleaning times, there is no minimum time frame

D. Hours of Performance

Cleaning requirement for all ground-level stone floors, tea-kitchens, restrooms, and bath/shower-rooms, shall be completed by 8:00 AM. It is the government's requirement that between 6:00 and 15:00, no less than two janitors shall be in the Chancery Building and the Clayallee Annex. Likewise, at least one janitor shall be present at Curtiusstr.

between 7:00 AM and 13:00 PM.

The number of personnel shall be sufficient to provide additional services during regular workdays and on public holidays, or weekends. It shall be part of the offer to provide a written staffing schedule, including standby staff and contingencies. Special projects such as floor waxing or carpet shampooing will be accomplished on either U.S. public holidays or weekends.

E. General Conditions and Building Access

E.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government. The contractor shall submit and clear sufficient additional staff to ensure that there is no lapse in service at any point of the contract.

E.2 Security Clearances

The contractor shall be required to complete document packets for each employee to undergo a local background check. The background checks may require disclosing of personal information and will include in person interviews by USG Regional Security Office. The Government requires background checks on all contractor employees for the purpose of granting limited access to government facilities. It is anticipated that security checks will take more than 8 weeks to perform. Until full completion of background checks, escorted access may be granted. Once approved for access, contract workers are granted accompanied access to the facilities for the duration of the contract period, not to exceed two years. No technician shall be allowed on site without prior authorization. Note:

This may also include cleared personnel if advance notice of visit has not been approved.

E.3 After award of the contract, the Contractor shall have seven (7) calendar days to submit to the COR, a list of personnel, and supervisors assigned to this project who will require access to the site for the Government to conduct all necessary security checks.

For each individual, the list shall include the following documents and forms with electronic signature on, submitted per mail to the COR (this list is for informational purposes only and can be changed without notice by the RSO office.):

- Contractor Release Form (Authority for Release of Information)

- Contractor Security Certification

- Copy of a passport photo ( PDF)

- Copy of a valid ID card or/and Passport

- Copy of a valid work/residence permit (for All non-EU citizens)

- OVQ Questionnaire (must be digitally signed)

- OVQ Release Authorization

- BFV Authorization for identity check and release of information

- SCHUFA - Auskunft

E.4 Access to the site shall be coordinated with the COR. Access to the site may be revoked at any time due to the falsification of data, or misconduct on site. The COR reserves the right to deny access to any person deemed to be a security risk. The

Contractor shall promptly replace any personnel who’s right to work on site is revoked by the Government.

Note: Government security checks may take more than eight weeks. Delays caused by late submission of the required information shall not be considered as “excusable delays” as described elsewhere in the contract.

A COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

E.5 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform/attire at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. Although there is no uniform requirement, the Contractor shall ensure all employees arrive to work in clean and appropriate clothing.

Clothing should help inspire a sense of pride, authority, and comradery among employees. The food service clothing shall be commensurate with a high-quality operation and communicate a positive first impression for guests. In addition to appearance the clothing shall take into consideration employee safety (non-slick shoes to prevent slipping, long sleeve chef coat to avoid burns, aprons, etc.)

E.6 Safety & Security

Contractor personnel shall follow U.S. Embassy safety procedures and adhere to any specific instructions from the Regional Security Office and Facility Management personnel. The contractor shall ensure that all staff work in a safe manner, utilizing the appropriate PPE for tasks.

E.7 Vehicles

Contractor vehicles will not be permitted inside government compounds without prior approval. Contractors are to submit vehicle information for access (Make, Model, Color and License Plate #) along with a written justification as to why access is necessary.

E.8 Materials, supplies and Equipment

The Contractor shall provide all necessary janitorial material and equipment including but not limited to mops, brooms, rags, towels buckets, cleaning tools or accessories, detergents, chemicals, expendable supplies and cleaning chemicals to perform the work identified in this contract. All cleaning chemicals used shall be non-toxic eco-friendly products.

The Contractor shall be responsible for the maintenance of the equipment and shall be responsible for the replacement of any equipment that has been damaged due to improper use or care. Equipment and chemicals shall all be approved by the Contracting Officer Representative prior to use in any U. S. Embassy facility. Material Safety Data Sheet (MSDSs) shall be provided in English Language both electronically and for each location of use as a hard copy.

The Contractor shall provide all necessary powered cleaning equipment to include but not limited to powered floor scrubbing equipment, powered floor polishers, buffers, vet vacuum cleaners, pumps, fans, and associated devices required to perform the work identified in this contract. The Contractor is responsible for inventory and storage of all materials, including movement of materials within the Embassy compound. Very limited storage space is available, and frequent deliveries may be required. Supplies shall be limited to a four (4) week supply.

Note: Consumable items for the restrooms, to include toilet paper, paper hand towels, and hand soap or sanitizer for gym equipment, will be provided by the government.

The Contractor shall perform forecasting of consumable usage and shall inform the COR in writing of required quantities with sufficient lead time for delivery;

minimum of fourteen (14) days.

E.9 Permits

Without additional cost to the Government, the contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract.