RFPCover letter_19GE5023R0008.pdf

U.S. Consulate General

Regional Procurement Support Office (RPSO)

Gießener 30, 60435

Frankfurt am Main, Germany

Tel: (+49) (69) 7535-3337

Email: perezacevedoa@state.gov

February 10, 2023

Subject: Request for Proposal (RFP) Solicitation No.: 19GE5023R0008 – GROUNDS

MAINTENANCE AND WINTER SERVICES FOR THE U.S. CONSULATE GENERAL

FRANKFURT, GERMANY.

The Regional Procurement Support Office (RPSO) at the U.S. Consulate General in Frankfurt would like to invite your company to submit a proposal for grounds maintenance and winter services, on behalf of the U.S. Consulate General, Frankfurt.

The complete offer package shall be e-mailed to Ms. Alexandra Perez Acevedo

PerezAcevedoA@state.gov with a copy to IshchenkoIM@state.gov, named on the subject

“Proposal 19GE5023R0008”, no later than 14:00 hours Central European Time (CET).

March 10, 2023.

All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named / numbered to appear in the e-mail(s) in the correct sequence. The one exception is

Attachment 12.2.1, the Itemized cost breakdown which shall be submitted as completed Microsoft

Excel spreadsheet. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.

NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues/failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.

Submission shall be made electronically, i.e., by e-mail.

Please note:

a. All communication and the award documents shall be in English.

b. Please do NOT contact the Embassy directly regarding this project.

c. Attachment 12.2.1 of the solicitation contains the Microsoft Excel spreadsheet for pricing you need to complete / submit. You may choose the currency of your offer, but we would like to point out that your chosen currency cannot be changed at any later date.

d. Please submit your proposal in accordance with the instructions set forth in Section III of the solicitation.

e. An active SAM registration is a condition of award (See Section 2, FAR clause 52.212-4

(t)).

f. Section V of the solicitation contains the representations and certifications you need to complete / submit.

a. The Vendor Shall submit Form W-14 if applicable.

mailto:PerezAcevedoA@state.gov mailto:IshchenkoIM@state.gov

An organized Site Visit will be held on Thursday February 22, 2023, at 10:00 hours at the

U.S. Consulate Frankfurt and the Siedlung at 13:30 Hours to review the site conditions and major aspects of the project and the formalities needed to submit pricing and technical proposals.

Note: No visa assistance shall be provided

U.S. Consulate General Frankfurt

Gießener 30, 60435

Frankfurt am Main

Germany

The Contracting Officer reserves the right to reject any proposals that deviate significantly from the instructions in Section III and to waive any information or minor irregularities in proposals received. In addition, the Contracting Officer reserves the right to award the contract based upon initial offers received without holding discussions.

Any questions regarding this solicitation may be directed to Ms. Alexandra Perez

Acevedo at PerezAcevedoA@state.gov and copy to IshchenkoIM@state.gov no later than 16:00 Central European Time on February 27, 2023. Offerors may rely ONLY upon written interpretations by the contracting officer.

Sincerely, Nicolas Wilhelm

Contracting Officer mailto:PerezAcevedoA@state.gov mailto:IshchenkoIM@state.gov