RFP 19GE5023R0008.pdf

19GE5023R0008

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5023R0008

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

02/09/2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Alexandra Perez Acevedo

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL PerezAcevedoA@state.gov

8. OFFER DUE DATE / LOCAL

TIME

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

7900 Frankfurt Place

ATTN: RPSO

WASHINGTON, DC 20521-7900

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

FRANKCODE15. DELIVER TO

AMERICAN CONSULATE GENERAL FRANKFURT

Joachim Becher Strasse 19

ATTN: GSO WAREHOUSE

60435, FRANKFURT, GERMANY

CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact UEI:

Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BERLIN

CLAYALLEE 170

ATTN: FMC

14191, BERLIN, GERMANY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Nicolas Wilhelm

31c. DATE SIGNED 02/09/2023

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS // CGFS

Line Item Summary

Solicitation Number:

19GE5023R0008

Contract Number: Title: Grounds Keeping Maintenance, Frankfurt

Date of Solicitation:

02/09/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 TOTAL STANDADRD SERVICES BASE YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

002 STANDARD SERVICES BASE YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

003 STANDARD SERVICES BASE YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

004 OPTIONAL SERVICES BASE YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

005 OPTIONAL SERVICES BASE YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

006 OPTIONAL SERVICES BASE YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

1001 TOTAL STANDADRD SERVICES - FIRST

OPTION YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

1002 STANDARD SERVICES - FIRST OPTION YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

1003 STANDARD SERVICES - FIRST OPTION YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

1004 OPTIONAL SERVICES - FIRST OPTION YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

1005 OPTIONAL SERVICES - FIRST OPTION YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

1006 OPTIONAL SERVICES - FIRST OPTION YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

1.00 MO

Line Item Summary

Solicitation Number:

19GE5023R0008

Contract Number: Title: Grounds Keeping Maintenance, Frankfurt

Date of Solicitation:

02/09/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

Delivery Date FOB:

2001 TOTAL STANDADRD SERVICES - SECOND

BASE YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

2002 STANDARD SERVICES - SECOND BASE YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

2003 STANDARD SERVICES - SECOND BASE YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

2004 OPTIONAL SERVICES - SECOND BASE YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

2005 OPTIONAL SERVICES - SECOND BASE YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

2006 OPTIONAL SERVICES - SECOND BASE YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

3001 TOTAL STANDADRD SERVICES -THIRD OPTION

YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

3002 STANDARD SERVICES -THIRD OPTION YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

3003 STANDARD SERVICES -THIRD OPTION YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

3004 OPTIONAL SERVICES - THIRD OPTION YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

3005 OPTIONAL SERVICES -THIRD OPTION YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

3006 OPTIONAL SERVICES - THIRD OPTION YEAR

DBA (Defense Base Act)

Line Item Summary

Solicitation Number:

19GE5023R0008

Contract Number: Title: Grounds Keeping Maintenance, Frankfurt

Date of Solicitation:

02/09/2023

Line Item No.

Description Quantity Unit Unit Price Total Cost

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

4001 TOTAL STANDADRD SERVICES - FOURTH

OPTION YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

4002 STANDARD SERVICES- FOURTH OPTION YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

4003 STANDARD SERVICES - FOURTH OPTION

YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 MO

4004 OPTIONAL SERVICES - FOURTH OPTION YEAR

See schedule and price breakdown Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

4005 OPTIONAL SERVICES - FOURTH OPTION YEAR

VAT 19%

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT

4006 OPTIONAL SERVICES - FOURTH OPTION YEAR

DBA (Defense Base Act) Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

RFP No. 19GE5023R0008 U.S. Consulate General Frankfurt Ground &Winter Maintenance Services Page 5 of 113

TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION I – THE SCHEDULE

I.1 BACKGROUND / SCOPE OF SERVICES

I.1.2 TYPE OF CONTRACT

I.2. PRICING

I.2.1 CONTRACT PRICE

I.2.2 CURRENCY

I.2.3 VAT AND OTHER TAXES

I.2.4 DEFENSE BASE ACT (DBA) INSURANCE

I.3. ACRONYMS AND ABBREVIATIONS

I.4 DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

I.4.1 SCOPE OF WORK - BACKGROUND

I.4.2 GENERAL

I.4.3 DUTIES AND RESPONSIBILITIES

I.4.4 GROUNDS KEEPING SERVICES

I.4.5 WINTER SERVICES

I.4.6 MANAGEMENT AND SUPERVISION

I.4.7 PERSONNEL REQUIREMENTS

I.4.8 MATERIALS AND EQUIPMENT

I.4.9 LOCAL OFFICE WITHIN THE REPUBLIC OF GERMANY

I.5 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP) & QUALITY

MANAGEMENT PLAN (QMP)

I.5.1 QUALITY MANAGEMENT PLAN (QMP)

I.5.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

I.6 PERMITS, CERTIFICATIONS AND INSURANCE COVER

I.6.1 INSURANCE / PERSONAL INJURY, PROPERTY LOSS OR DAMAGE

(LIABILITY)

I.6.2 PERMITS LICENCES, APPROVALS

I.6.3 LOCAL LAW REGISTRATION

I.7. REPORTS AND OTHER DELIVERABLES

I.8. CONTRACT ADMINISTATIVE REQUIREMENTS AND PROCEDURES

I.8.1 CONTRACT ADMINISTRATION DATA

I.8.2 CHOICE OF LAW

I.8.3 MISCELLANEOUS CONTRACTOR REQUIREMENTS

I.8.4 PHYSICAL AND INFORMATION SECURITY REQUIREMENTS

I.8.5 LAWS AND REGULATIONS

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I.9. PAYMENT

I.9.1 DETAIL OF PAYMENT REQUESTS

I.9.2 PAYMENTS TO SUBCONTRACTORS

I.9.4 ERRONEOUS PAYMENT

I.9.5 NONPAYMENT FOR UNAUTHORIZED WORK

I.9.6 ADVANCE PAYMENT

I.9.7 CHANGES IN OWNERSHIP

I.10. START / PERIOD OF PERFORMANCE

I.11. CONTRACTOR PERSONNEL

I.11.1 KEY PERSONNEL

I.11.2 REMOVAL OF PERSONNEL

I.11.3 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNS)... 37

I.11.4 RECRUITMENT OF THIRD COUNTRY NATIONALS FOR PERFORMANCE ON

DEPARTMENT OF STATE CONTRACTS (OCT 2012)

I.12. LIST OF ATTACHMENTS

I.12.1 ADMINISTRATIVE DOCUMENTS

I.12.2 PROJECT-SPECIFIC REQUIREMENTS DOCUMENTS

I.12.3 ADDITIONAL DOCUMENTS

SECTION II – CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

II.2 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (DEC

2022)

II.3 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

II.4 FAR 52.216-4 ECONOMIC PRICE ADJUSTMENT – LABOR AND MATERIAL

(JAN 2017)

II.5 FAR 52.216-18 ORDERING (AUG 2020)

II.6 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

II.7 FAR 52.216-21 REQUIREMENTS (OCT 1995)

II.8 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

II.9 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

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II.10 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000) 58

II.11 FAR 52.228-3 – WORKER’S COMPENSATION INSURANCE (DEFENSE BASE

ACT) (JUL 2014)

II.12 FAR 52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS (FEB 2021) .. 60

II.13 DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

AUG 1999)

II.14 DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

II.15 DOSAR 652.243-70 NOTICES (AUG 1999)

SECTION III – SOLICITATION PROVISIONS

III.1 FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (NOV

2021) 63

III.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

III.3 FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006)

III.4 REVIEW OF DOCUMENTS

III.5 ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS (NOV 2021)

III.5.1 SUMMARY OF INSTRUCTIONS

III.5.1.1 GENERAL

III.5.2 QUALIFICATIONS OF OFFERORS

III.5.3 JOINT VENTURE AGREEMENTS:

III.5.4 SUMMARY OF INSTRUCTIONS

III.5.5 DETAILED INSTRUCTIONS

III.6 FAR 52.236-27 SITE VIST (FEB 1995) ALTERNATE I (FEB 1995)

III. 7 652.206-70 ADVOCATE FOR COMPETITION / OMBUDSMAN (FEB 2015)

III.8 PROPOSAL DUE DATE

III.8.1 SUBMISSION OF QUESTIONS / REQUEST FOR CLARIFICATION

III.9 FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

III.9.1 FAR 52.252-1 - SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

SECTION IV – EVALUATION FACTORS

Ground &Winter Maintenance Services Page 8 of 113

IV.1 EVALUATION PROCESS AND FACTORS

IV.2 FAR 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

IV.3 FAR 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000).. 80

SECTION V – REPRESENTATIONS AND CERTIFICATIONS

V.1 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL ITEMS (DEC 2022)

V.2 DEFENSE BASE ACT - COVERED CONTRACTOR EMPLOYEES UNDER THE

DEFENSE BASE ACT

V.3 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNs)

V.4 CERTIFICATION (05/95)

V.5 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

V.6 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION (OCT 2020)

V.7 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(AUG 2020)

V.8 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018)

V.9 FAR 52.209-11 REPRESENTATION BY CORPORATONS REGARDING AN

UNPAID TAX LIABILITY OR A FELONY CRIMINAL CONVITION UNDER ANY

FEDERAL LAW (FEB 2016)

V.10 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN (OCT 2020)

V.11 FAR 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

V.12 FAR 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION (JUN 2020)

V.13 DOSAR 652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

Ground &Winter Maintenance Services Page 9 of 113

SECTION I – THE SCHEDULE

CONTINUATION TO SF-1449

PRICES – BLOCK 23

I.1 BACKGROUND / SCOPE OF SERVICES

The purpose of this firm fixed price contract is to provide groundskeeping and winter services, including furnishing all labor, material, equipment and services, for the U.S. Consulate General, Frankfurt in accordance with paragraph I.4 Description / Specifications / Statement of Work. The

Government will pay the contractor the fixed price per month for standard services that have been satisfactorily performed.

Optional Services are defined as services that are required at irregular intervals and in unforeseeable quantities. The contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services on an as-needed basis.

This work shall be performed by contractor-trained employees and shall not be subcontracted.

The COR may require the contractor to provide temporary additional services with 24-hour advance notice.

All work shall be performed in accordance with the Statement of Work referenced in section I, and other project related documentation provided at Subsection I.12 - List of attachments and incorporated into this contract. The Contractor shall perform the services in accordance with the terms and conditions of this solicitation, and in strict conformance with the contract clauses and any special conditions contained herein

I.1.2 TYPE OF CONTRACT

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue Firm Fixed-

Price Indefinite Delivery / Indefinite Quantity Commercial Service Contract for one base year plus four separate option years during fiscal year 2023.

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in

Section I.2 – Pricing.

No additional sums shall be payable due to any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract unless a situation as described in paragraph I.2.1.2 below occurs. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates . Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the

Government, as determined and approved by the Contracting Officer.

Ground &Winter Maintenance Services Page 10 of 113

I.1.2.1 Minimum and Maximum Contract Amounts

As per FAR 52.216-19, "Order Limitations," the minimum and maximum amounts for this requirements contract shall be any quantity or combination of supplies and services equal to the amount (s) set forth below.

Minimum: The Government shall place orders totaling a minimum of US$ 10,000 (or local currency equivalent). This reflects the contract minimum for each contract year.

Maximum: The amount of all orders shall not exceed US$ 3,500,000.00 (or local currency equivalent). This reflects the contract maximum for the base year and all option periods. The US

Government (USG) makes no guarantee as to the number of orders or actual amount of services that may be requested above the guaranteed minimum value for the life of the contract.

I.2. PRICING

I.2.1 CONTRACT PRICE

I.2.1.1 The Contractor shall complete all work, including furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the firm fixed-price(s) indicated below and within the time specified herein. The price(s) stated shall include any and all costs of labor, materials, equipment, services, insurance (including insurance required by FAR 52.228-4, Workers’ Compensation and War-Hazard Insurance, which shall not be a direct reimbursement), bonds or irrevocable letters of guarantee (if required), overhead, other indirect costs, and profit. Value added tax (VAT), any other tax required by the local

Government, and Defense Base Act Insurance (DBA) shall be specified and included as separate line items.

I.2.1.2 Price Adjustment Based on Laws – Prices may be adjusted during the performance period of the contract only as a result of laws enacted by the host government, if such change in the laws has a direct impact on the cost to the contractor to perform this contract at the contracted rate. In that event, the Contracting Officer may enter into negotiations with the contractor to modify the contract to adjust the premium rate(s). The contractor agrees to provide all documentation necessary to support any requested adjustment.

NOTE: Standard services will be ordered, optional services may be ordered if required and if funding is available. There is no guarantee for orders of the optional services. Pricing for standard services shall be offered per month.

For this project, offerors are also required to submit with their proposals an Itemized Cost

Breakdown as the sample shown at Subsection I.12 – Attachment I.12.2.1.

Ground &Winter Maintenance Services Page 11 of 113

Base Year (2023-2024)- The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed for a period of 12 months, see Attachment I.12.2.1 (please enter breakdown prices in the Attachment).

STANDARD SERVICES:

CLIN Description Quantity Unit Unit Price Total Price

0001 Grounds Maintenance COB 12 Month

0002 Grounds Maintenance Siedlung 12 Month

0003 Grounds Maintenance CGR 12 Month

0004 Winter Services COB 12 Month

0005 Winter Services Siedlung 12 Month

0006 Winter Services

Residences/CGR/DPO

12 Month

0007 Base Year: VAT, 19% 12 Month

0008 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

TOTAL STANDADRD BASE

YEAR

OPTIONAL SERVICES:

0009 Optional Cleaning Services 12 Month

0010 Other Optional Services (Water

Hourly, Aerfrying, etc)

12 Month

0011 Base Year: VAT, 19% 12 Month

0012 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

TOTAL OPTIONAL BASE

TOTAL STANDARD AND OPTIONAL BASE YEAR SERVICES:

First Option Year (2024-2025)- The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed for a period of 12 months, see Attachment I.12.2.1 (please enter breakdown prices in the Attachment).

1001 Grounds Maintenance COB 12 Month

1002 Grounds Maintenance Siedlung 12 Month

Ground &Winter Maintenance Services Page 12 of 113

1003 Grounds Maintenance CGR 12 Month

1004 Winter Services COB 12 Month

1005 Winter Services Siedlung 12 Month

1006 Winter Services

Residences/CGR/DPO

12 Month

1007 Base Year: VAT, 19% 12 Month

1008 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

1009 Optional Cleaning Services 12 Month

1010 Other Optional Services (Water

Hourly, Aerfrying, etc)

12 Month

1011 Base Year: VAT, 19% 12 Month

1012 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

TOTAL STANDARD AND OPTIONAL FIRST OPTION YEAR SERVICES:

Second Option Year (2025 - 2026)- The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed for a period of

12 months, see Attachment I.12.2.1 (please enter breakdown prices in the Attachment).

STANDARD SERVICES:

CLIN Description Quantity Unit Unit Price Total Price

2001 Grounds Maintenance COB 12 Month

2002 Grounds Maintenance Siedlung 12 Month

2003 Grounds Maintenance CGR 12 Month

2004 Winter Services COB 12 Month

2005 Winter Services Siedlung 12 Month

2006 Winter Services

Residences/CGR/DPO

12 Month

2007 Base Year: VAT, 19% 12 Month

2008 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

Ground &Winter Maintenance Services Page 13 of 113

2009 Optional Cleaning Services 12 Month

2010 Other Optional Services (Water

Hourly, Aerfrying, etc)

12 Month

2011 Base Year: VAT, 19% 12 Month

2012 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

TOTAL STANDARD AND OPTIONAL SECOND OPTION YEAR SERVICES:

Third Option Year (2026-2027)- The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed for a period of

3001 Grounds Maintenance COB 12 Month

3002 Grounds Maintenance Siedlung 12 Month

3003 Grounds Maintenance CGR 12 Month

3004 Winter Services COB 12 Month

3005 Winter Services Siedlung 12 Month

3006 Winter Services

Residences/CGR/DPO

12 Month

3007 Base Year: VAT, 19% 12 Month

3008 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

3009 Optional Cleaning Services 12 Month

3010 Other Optional Services (Water

Hourly, Aerfrying, etc)

12 Month

Ground &Winter Maintenance Services Page 14 of 113

3011 Base Year: VAT, 19% 12 Month

0012 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

TOTAL STANDARD AND OPTIONAL THIRD OPTION YEAR SERVICES:

Fourth Option Year (2027-2028)- The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed for a period of

4001 Grounds Maintenance COB 12 Month

4002 Grounds Maintenance Siedlung 12 Month

4003 Grounds Maintenance CGR 12 Month

4004 Winter Services COB 12 Month

4005 Winter Services Siedlung 12 Month

4006 Winter Services

Residences/CGR/DPO

12 Month

4007 Base Year: VAT, 19% 12 Month

4008 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

4009 Optional Cleaning Services 12 Month

4010 Other Optional Services (Water

Hourly, Aerfrying, etc)

12 Month

4011 Base Year: VAT, 19% 12 Month

4012 Base Year: Defense Base Act

Insurance (DBA) – if applicable

1 Lot

TOTAL STANDARD AND OPTIONAL FOURTH OPTION YEAR SERVICES

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Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

Grand Total of Base Year plus All Option Years

I.2.2 CURRENCY

The currency shall be fixed and cannot be changed by modification to the contract

The offeror shall insert the prices, and the currency in which the offer is made, below:

Currency: __________________

I.2.3 VAT AND OTHER TAXES

If applicable, the contractor shall be responsible for paying to the appropriate authority the applicable rate of Value Added Tax (VAT). Offerors shall identify the VAT as a separate line item. The VAT shall also be a separate cost item on all invoices submitted against task orders under the resulting contract. The contractor will be reimbursed for VAT only up to the amount listed in each task order and upon presentation of proof that VAT has been paid to the host country government. If the contractor receives a VAT refund from the host government, he shall re-pay the refund amount to the US Government.

I.2.4 DEFENSE BASE ACT (DBA) INSURANCE

I.2.4.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship. Only the countries listed currently on the Department of Labor’s (DOL) Active DBA Waivers are not required to have DBA insurance.

(See website: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and local and foreign nationals working under a U. S. contract are covered under the

DBA.

I.2.4.2 The DBA insurance may be obtained from any authorized DBA insurance broker, see

Sub-Section I.14, FAR 52.228-3 Worker’s Compensation Insurance (Defense Base Act) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm http://www.dol.gov/owcp/dlhwc/lscarrier.htm

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I.2.4.3 The contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in CLINS, 0008, 0012, 1008, 1012, 2008, 2012, 3008, 3012, 4008 and 4012

NOTE: There is a current DBA insurance waiver for Host Country Nationals (HCNs) and Third Country Nationals (TCNs) for U.S Consulate General Frankfurt contracts until January 09, 2028 The successful contractor shall be required to purchase defense based act insurance (DBA) for all

United States citizens or residents and individuals hired in the United States, regardless of citizenship.

I.3. ACRONYMS AND ABBREVIATIONS

Acronym Definition

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer Representative

DBA Defense Base Act

DOS Department of State

FAR Federal Acquisition Regulations

FMO Financial Management Officer

OBO Overseas Buildings Operations

ODC Other Direct Cost

QA Quality Assurance

QC Quality Control

QCP Quality Control Plan

QTY Quantity

RFQ Requests for Quotation

RSO Regional Security Office

SOW Statement of Work

USG United States Government

VAT Value Added Taxes

LS Lump Sum

N/A Not Applicable

NTP Notice to Proceed

COB Consulate Office Building, a.k.a. ‘the compound’

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FAC Frankfurt Facilities Maintenance Section

QCM Quality Control Manager (= the job foreman)

CGR Residence at Zeppelin Allee 107 (Frankfurt)

Calendar Day The twenty-four-hour period from midnight to midnight.

Saturdays, Sundays, and all holidays are considered calendar days

Services The services performed, workmanship, and material furnished or utilized in the performance of the services

Siedlung The area within the bollard line is included plus Joachim-

Becher-Strasse all the way to Hansa Allee on the right and up to the bollards on the left.

I.4 DESCRIPTION / SPECIFICATIONS / STATEMENT OF WORK

I.4.1 SCOPE OF WORK - BACKGROUND

The purpose of this firm fixed-price contract is to obtain grounds maintenance and winter services for the American Consulate General Consulate Office Building area (COB, Giessener

Strasse Frankfurt), the housing area (Carl-Schurz-Siedlung) and in the residences (CGR-Zeppelin Allee, and DPO-Am Leonhardsbrunn).

The Contractor shall provide services for this project in accordance with the technical requirements and documents referenced under section I, sub-section I.12.

Services shall be completed within the Contract Award Amount. The period of performance is identified in Sub-section I.10.

I.4.2 GENERAL

I.4.2.1 The contractor shall provide a qualified work force capable of doing the required work and sufficient manpower to meet the requirements set forth in the paragraphs below. The foreman shall possess sufficient knowledge of the English language to understand spoken and written communications relating to work assignments. The contractor shall ensure that the U.S.

Government property entrusted to its care is handled in a prompt, accurate, safe, and proper manner. The contractor shall ensure that the services required are performed in accordance with the general schedule or at the best / most efficient dates and in a prompt, accurate, safe, and proper manner.

I.4.2.2 This contract shall remain unfunded. The contracting officer shall issue the contractor annual funded task orders. The quantities for the standard services are fixed. If optional services are required, a funded modification will be issued to include the required quantities at the prices applicable for that contract year.

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I.4.2.3 The contractor SHALL NOT use chemical or toxic weed killers. Biologic / ecologic weed control, e.g., by use of nettle extract, insects, nematodes, or roundworms, etc., may be approved by the COR. The contractor shall present a list of materials (incl. product safety sheets) to the COR for approval and use only COR-approved materials.

I.4.2.4 The contractor shall use only fertilizers and anti-slip winter service materials that are non-hazardous / non-toxic both during use and / or after removal. The contractor shall present a list of materials (incl. product safety sheets) to the COR for approval and use only COR-approved materials.

I.4.2.5 The contractor shall observe customary German quiet times during the performance of grounds keeping services at the housing area.

I.4.2.6 The contractor shall provide all required tools, equipment, materials, plants, vehicles, and fuel. The USG shall provide the water for watering jobs.

All equipment, machinery and vehicles used under this contract shall conform to the applicable DINs.

I.4.3 DUTIES AND RESPONSIBILITIES

I.4.3.1 The contractor shall present a firm suggested schedule of performance dates / periods for the grounds-keeping services to the COR (Contracting Officer’s representative) within 10 calendar days after contract award. Once the COR accepts that schedule, it shall be binding on both parties. In addition, the contractor shall provide the COR a monthly updated schedule based on weather conditions and growth development up to that date. The COR shall inform the contractor on possible obstructions (e.g., other contractors’ work) or special dates (e.g., official celebrations / festivals) which may require schedule adjustments.

I.4.3.2 The contractor shall perform winter services as required by the weather conditions.

I.4.3.3 Recycled Materials – In the interest of cost efficiency and waste management, the contractor shall promote the recycling of lawn and tree debris to be used in other aspects of the gardening services requirement, e.g., mulch and compost and re- use for fertilizing or rose bed preparation.

I.4.3.4 Removal of Debris – Foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash shall be removed from the maintained areas including walkways and curbs within or adjacent to the area. All debris resulting from the contractor's operations shall be removed from the work site prior to the end of each workday.

I.4.3.5 Services shall NOT include (based on previously received questions):

• cleaning the streets in the Siedlung

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I.4.4 GROUNDS KEEPING SERVICES

The contractor shall perform the grounds keeping services from Monday to Friday between

08:00 AM and 05:00 PM excluding German and US public holidays (see Section I Clause 652.237-72, Observance of Legal Holidays and Administrative Leave). The work area for standard services includes the COB, the Siedlung and the listed residences.

Performance objective for all jobs: The assigned work shall be done on schedule, with enough staff, in a professional manner and with a minimum of noise and obstruction to life at the Consulate, on the Siedlung, or at the residences.

Performance standard for all jobs: The assigned work is to be performed within 3 calendar days of being directed to do so by the COR or his designated representative, either by telephone or e-mail. However, the assigned work shall NOT be performed in adverse weather conditions (e.g., lawn mowing on soaked ground). In such cases, the COR shall be contacted for a new schedule.

1. Lawn Mowing – The lawn areas include the fenced-in dog-walk areas.

The contractor shall:

• Maintain the height of grass between 4 and 6 centimeters and

• Cut the grass when it has reached a height of 11 centimeters

• Collect and dispose of all grass cuttings in accordance with local laws.

The mowing jobs shall take place during the high growth season, between April and October.

Scheduling throughout this period shall be coordinated with the COR. The first mowing shall be performed before April 15th each year and shall be coordinated with the COR in the manner stated above.

Estimated annual workload: approx. 89,900 m² each Breakdown (approximate): 18 jobs, COB – 21,460 m²

25 obs, Siedlung – 68,000 m²

25 jobs, CGR – 440 m²

26 Lawn Maintenance –

• Perform maintenance of the lawn areas each time they cut the grass, i.e. 18/25 times per year

• Take special care to give the lawn areas a clean, well-maintained look

• Edge sidewalks, driveways, and curbs each time the grass is cut

• Trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that the grass height matches the height of the adjacent grass after cutting

• Collect and dispose of all trimmings, papers, leaves, and weeds in accordance with local laws

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• If necessary, repair areas damaged by normal foot traffic and rabbits or similar animals that burrow holes in the grass. The damaged area shall be filled in, leveled, seeded or sodded, and maintained to conform to adjacent areas.

The contractor is not responsible for damage caused by other contractors, e.g., contractors performing construction work.

To reiterate, the above maintenance work shall be performed in conjunction with lawn mowing, during the growth season.

Estimated annual workload: approx. 89,900 m² each Breakdown (approximate): 18 jobs, COB – 21,460 m²

25 jobs, Siedlung – 68,000 m²

25 jobs, CGR – 440 m²

27 Mixed Area Maintenance – Mixed areas are composed of a variety of trees, bushes, and shrubs.

• Perform maintenance of the mixed areas each time they cut the grass, i.e., 18/25 times per year.

• Keep the mixed areas clean of trash, paper, and other waste

• Keep the shrubbery areas and plant beds weed free throughout the year

• Hoe the ground surface when necessary

• At no additional cost to the USG, replace any bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the contractor.

The contractor is not responsible for any damage caused by other contractors, Siedlung inhabitants, wildlife, or weather conditions. However, the contractor shall immediately inform the COR once they notice any damage or sickly withering vegetation and discuss with the COR the necessary measures (e.g., additional care, removal, replanting, a low temporary fence for young plants, etc).

Estimated annual workload: approx. 15,400 m² each Breakdown (approximate): 18 jobs, COB – 9,100 m²

25 jobs, Siedlung – 5,950 m²

25 jobs, CGR – 350 m²

28 Lawn Aerifying / Dethatching and Fertilizing –

• Aerify / Dethatch lawn areas in April and August to maintain lawn health

• Remove the layer of dead turf grass between the green vegetation and the soil surface

• Add a thin layer of high-quality topsoil on the grass.

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• Remove dead grass, leaves, stems, rhizomes, and roots by using a professional machine.

• Fertilize the lawn after dethatching.

• Present a data safety sheet of the fertilizer to the COR for approval. Only COR-approved fertilizer shall be used.

Estimated annual workload: 2 jobs, approx. 89,900 m² each Breakdown (approximate): COB – 21,460 m²

Siedlung – 68,000 m²

CGR – 440 m²

29 Repair of Damaged Lawn – The contractor shall repair any areas of damaged lawn areas that are brown and dead.

• Dig up the areas, fill them with new topsoil at an average rate of 10cm depth.

• Add a layer of organic compost at a rate of 5cm depth on the topsoil.

• Till the area with a rotary hoe, level and reseed at a rate of 30 grams per m2 using a seed suitable for shady areas where necessary.

• Water the reseeded area at least 15 times per year at a rate of 500 liter per m² around trees and 25 liters per m² for other areas.

The area to be repaired is an estimated 4,000 m2 annually; the specific locations to be repaired shall be selected in consultation with the COR.

Estimated annual workload: several jobs as required est, 40 x 100 m² = 4,000 m²

30 Hedge Trimming

• Trim all hedges on the Consulate compound four times a year and on the Seidlung compound seven times a year.

• Trimmings shall not take place between March 15 and July 15

• Take into consideration the particular needs and blooming times of the different types of trees and shrubs/hedges to determine the best time for pruning and trimming.

• Perform pruning and trimming in accordance with DIN 18919

• Collect and dispose of all trimmings, papers, leaves, and weeds in accordance with local regulations.

• At no additional cost to the U.S. Government, replace any tree, bush, or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the contractor.

The contractor is not responsible for damage caused by other contractors, Siedlung inhabitants, wildlife, or weather conditions. However, the contractor shall immediately inform the COR once they notice any damage or sickly withering vegetation and discuss with

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Estimated annual workload: ongoing maintenance approx. 6,100 running meters Breakdown (approximate): 4 jobs, COB – 1,600 running meters

7 jobs, Siedlung – 4,500 running meters

CGR – n/a

31 Sidewalk Cleaning –

• Perform a thorough cleaning of the sidewalks on the Consulate compound 18 times a year and the Seidlung compound 40 times a year. (Possibly, but not necessarily in conjunction, with the mowing jobs). This shall include sweeping of all sidewalks and entrance ways, long- term removal of weeds by means of burning or use of ultrasound, and any other measure required to return the sidewalks to a clean and safe condition.

Estimated annual workload: approx. 45,000 m² each Breakdown (approximate): 18 jobs, COB – 30,000 m²

40 jobs, Siedlung – 15,000 m²

NOTE: This work is in addition to any required winter cleanings

32 Rose Bed Maintenance

• Trim and remove withered flowers and dry, damaged, or sick branches of rose bushes in spring and autumn (if necessary, also in summer).

• Collect and dispose of all trimmings, papers, leaves, weeds, and debris in accordance with local regulations.

Estimated annual workload: 1-3 jobs, approx. 500 m² each Breakdown (approximate): COB – 100 m²

Siedlung – 400 m²

33 Rose Bed Winter Preparation

• Manually aerate (carefully dig up and loosen) the topsoil and mulch the rose beds in spring and late autumn without harming the roots

Estimated annual workload: 2 jobs, approx. 500 m² each Breakdown (approximate): COB – 100 m²

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Siedlung – 400 m²

34 Soil Maintenance

• Manually aerate (carefully dig up and loosen) all tree, bush and shrub areas in spring and late autumn without damaging the roots.

Estimated annual workload: 2 jobs, approx. 15,400 m² each Breakdown (approximate): COB – 9,100 m²

Siedlung – 5,950 m²

CGR – 350 m²

35 Leaf Removal

• On a monthly basis remove leaves and pine needles from lawns, flowerbeds and other areas. This may be done manually or by machine.

• During the period starting October 1 and running through December 31, remove leaves and pine needles on a weekly basis as necessary to keep the areas clean.

• Perform the last raking of the lawns in December so that they are free from leaves during the winter.

• Keep traffic areas, such as walkways, sidewalks, etc., free from leaves and debris to guarantee safety for public use.

Silent battery powered leaf blowers are a mandatory requirement for use on the Siedlung Compound.

Estimated annual workload: ongoing, minimum 20 jobs approx. 140,000 m² each

Breakdown (approximate): COB – 60,000 m²

Siedlung – 80,000 m²

36 Mulching - (Optional Services)

• Add a 5 cm layer of COR-approved mulching material in either size 0-20 mm or 0-40 mm to any area as directed by the COR. Unforeseeable work on unit price basis.

37 Watering - (Optional Services)

• Water plants as directed by the COR.

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Estimated annual workload: 50 hours Siedlung – 20 hours COB unforeseeable work will be paid on a previously negotiated hourly price basis

38 Tree Maintenance – (Optional Services)

• As directed by the COR, trim / prune trees to maintain the tree health and / or remove dead parts or parts that pose a danger (e.g., too near to buildings)

• Include the application of a COR-approved sealing wax or similar material to fresh cuts and the removal of debris

• Follow applicable safety procedures to ensure the safety of its staff, by- passers, vehicles, and buildings.

Estimated annual workload: not applicable Unforeseeable work will be paid on a previously negotiated unit price basis

39 Cleaning Jobs

The following cleaning jobs shall be performed in the Siedlung on Tuesdays and Fridays from

April 1 to November 30, and twice monthly from December to March.

• Clean all playground areas – sand area shall be raked, and dirt be removed

• Empty the 27 trash cans – empty trash cans

• Pick up all liter and trash on the grounds throughout the Siedlung compound

• Clean the 89 metal picnic tables – damp wipe tables

• Clean the 47 metal benches – damp wipe benches

• Clean / sweep the paved areas at the 8 Pavilions – cleaning shall include the barbeque grills and ash removal.

Estimated annual workload: 78 Jobs

70 jobs April – November 8 jobs December – March

Breakdown (approximate): not applicable

I.4.5 WINTER SERVICES

The contractor shall perform the winter services from Monday to Sunday (including German and US public holidays, see Section II, Clause 652.237-72, Observance of Legal Holidays and Administrative Leave, the COR will provide updated lists for each calendar year) during the below listed times. Service shall continue through 10:00 PM for the Siedlung and the residences.

Morning removals / performance shall take place in the following order of priority:

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First / Top Priority (shall be completed by 6:00 AM):

COB area: entrances and all sidewalks, parking lots (Both in and outside the fence) Siedlung: building entrances, sidewalks, and school bus stops

CGR + DPO: entrances and sidewalks outside the fence

Second / Medium Priority (shall be completed by 8:00 AM):

COB area: access to warehouses, ramps

Siedlung: parking lots

Third / Low Priority (shall be completed by 11:00 AM):

COB area: all other paved areas

Siedlung: all other paved areas

Snow and Ice Removal – The contractor shall remove snow and ice from all paved areas. The contractor shall ensure that a one-meter-wide pathway is free of snow accumulation, piles, or drifts on ALL sidewalks, steps, landings and entrance ramps by removing all snow and ice from these areas.

The snow shall either be moved to the sides and piled, compacted, or moved to storage areas designated by the COR. No parking or work areas shall be used for snow storage, no entrances shall be blocked. If all snow storage areas are filled and the snowfall continues the contractor shall load snow onto its own trucks and remove it from the work areas listed above.

The contractor shall provide and apply grit or sand as anti-slip materials to pedestrian and vehicle traffic areas to ensure secure footing and prevent accidents. This will require multiple operations each day during heavy or continued snowfall and / or ice. The contractor shall remove said materials when they are no longer required.

Performance objective – The assigned work is started sufficiently early to prevent layers of snow and ice from building up. It is performed with sufficient number of staff on separate teams to cover all locations in a reasonable time, in a professional manner, with minimum obstruction to life in the Siedlung, at the residences, or work at the COB.

Performance standard – The morning removals shall be completed as listed in the above order of priority. Snow shall be removed when accumulation exceeds one inch, or maximum one hour after snowfall stops. This will require multiple or even ongoing snow and ice removal operations each day during heavy or continued snowfall.

Work Areas

• Siedlung approx. 12,000 running meter sidewalks

• Siedlung two parking lots approx. 3,000 m²

• COB approx. 30,000 m²

• CGR + DPO approx. 25 + 23 running meter sidewalks

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I.4.6 MANAGEMENT AND SUPERVISION

I.4.6.1 Quality Control shall be the responsibility of the contractor. This shall include assuring that all jobs are performed within the schedules specified.

I.4.6.2 The contractor shall treat all U.S. Government property with due care and concern and assume responsibility for damage or loss caused by its staff.

I.4.6.3 The foreman assigned to a job shall also serve as Quality Control Manager (QCM).

The QCP shall be responsible for the final job review and for enforcing contract requirements including but not limited to security and general conduct. By reporting a job completed to the COR and presenting / signing the worksheets the QCM confirms that he has performed a final check and his crew’s work has been performed as required.

I.4.7 PERSONNEL REQUIREMENTS

I.4.7.1 Cleared Personnel – The contractor shall provide the services using personnel who possess the required background checks to work on USG facilities (except for staff performing winter service outside of the COB area). The requirements of the background checks is subject to change as deemed necessary by the U.S. Government and includes but is not limited to a credit check (Schufa). The USG may require up to 60 days to perform first-time background checks for such clearances. It is therefore essential that the contractor provides its list of personnel to be used in the COB area within 10 calendar days after award. The first check results are valid for 1 year, the second and following checks are valid for 2 years each.

a. The COR shall provide the required form for the background checks after the contract is awarded.

I.4.7.2 Ability – The workforce provided shall have reasonable knowledge of the standard methods of horticultural care and operation of the required machines and shall be physically capable of doing the required work. The foreman shall

b. possess sufficient knowledge of the English language to understand spoken and written communications relating to work assignments.

I.4.7.3 Standards of Conduct – The contractor shall maintain satisfactory standards of employee competency, conduct, and appearance and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Neglect of duties shall not be condoned. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, fighting, intoxicants, and narcotics are prohibited.

I.4.8 MATERIALS AND EQUIPMENT

I.4.8.1 The contractor shall supply all required tools, equipment, materials, plants, vehicles, and fuel.

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I.4.8.2 The Government shall provide the water required for the watering jobs

I.4.8.3 Vehicles & Equipment – The contractor shall provide the COR a list of all vehicles and equipment they intend to use under this contract. The list does not have to include spec sheets for each vehicle / equipment. As an example, the list shall include: 2 each 3-ton vans with license numbers F-XYZ 0000, F-XZY 0000, 8 each lawnmower, 3 each with the following license numbers ……the rest without license number, 4 each trailers, etc.

I.4.8.4 Time for Submission of Forms and Lists – The contractor shall provide the documents described in this section within 10 calendar days after award.

I.4.9 LOCAL OFFICE WITHIN THE REPUBLIC OF GERMANY

The contractor shall have a local office registered within the Republic of Germany and shall provide proof of it with its offer. I.e., but not limited to tax local registration number, full address of the local office, telephone number, etc.

I.5 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP) & QUALITY

MANAGEMENT PLAN (QMP)

I.5.1 QUALITY MANAGEMENT PLAN (QMP)

I.5.1.1 Introduction:

The Contractor shall establish and maintain a project-specific Quality Management Program (QMP) which defines and implements a quality system. The quality system is a documented organizational process which describes responsibilities, procedures, and resources for providing quality control and quality assurance on a project. Effectiveness of the QMP is achieved through adequate planning, forceful direction, and checking in the sense of measurement and evaluation.

The QMP applies to the control of quality throughout all areas of contract performance.

I.5.1.2 Quality Management Program:

The Contractor’s QMP shall be COR-approved to provide employees, consultants, and/or joint-venture partners with established, uniform procedures for production of project data and documents throughout the process.

I.5.1.3 QMP Submittal Requirements:

The QMP shall be structured and developed to include the following minimum requirements:

I.5.1.3.1 Preliminary Quality Management Program: Offeror shall provide a Preliminary Quality Management Program and a detailed organizational chart as part of their proposal. The preliminary QMP shall be as detailed as possible. The preliminary QMP will serve as basis for the successful offeror’s updated QMP to be submitted for COR approval after contract award (see I.5.2, below). See note below:

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Note after contract award: The Contractor shall develop and submit for approval a project-specific Quality Management Program (QMP) which defines and implements a quality system.

This project-specific QMP plan is to be submitted to the COR for review and approval. This program shall reflect the Contractor’s quality philosophy This QMP shall be used to ensure submissions incorporate all required program elements, and will be complete, constructible, and well-coordinated within the industry standard of care for the required level of development.

I.5.1.3.2…