RFPAttE_FMP Pricing_final.pdf

RFP S-62900-00000753- Forest Management Plan Att. E

ATTACHMENT E – COST PROPOSAL FORM

The objective of this form is to obtain the Proposer’s price for the deliverables described in RFP section 2.4 for Phases 1 and 2. Proposer must list fully loaded hourly rates for individual project staff. Failure to do so may result in proposal rejection. Add lines as necessary to show additional staff. Provide total travel, supply and administrative costs. The total deliverable costs from this form will be used for the Cost Evaluation as described in RFP section 3.7.

PRICE & PRICE ANALYSIS

The information required in this section is needed to support the reasonableness of the Proposal Pricing, and is for internal use.

The budget must be displayed in a format similar to that outlined below. Costs not associated with an item listed below must be shown as a new item with relevant detail. To justify each budget category, include a brief budget narrative after each item. The budget items shall reference the key deliverables described in the table below. Full descriptions of the deliverables can be found in Section 2.4 Statement of Work Phases 1 and 2.

Salaries & Benefits: (List personnel by name, title, and salary rates; Show the estimated number of hours each person will spend on the task, total hours, and cost);

Contractual Services (Describe) Supplies (Itemize) Travel (Itemize) Other (Itemize and describe); and Total Budget

Amendments to any contract resulting from this RFP will be based on the fully loaded hourly rates of individual project staff submitted as part of the Price and Price Analysis Section above.

PROPOSAL PRICING

The Proposer must provide proposal pricing, in a separate sealed envelope, of all the fees charged for the project, including those listed in Price Analysis, Price & Price Analysis. The Proposal pricing must be in the following format:

Quotation:

Item Key Deliverables Total Cost Phase 1: Forest Management Plan Development

1 FMP & HCP Strategy Outcomes Analysis (Report

– see full description in Section 2.4 statement of work)

2 Technical support in developing alternative silviculture strategies

3 Technical support for development of strategies for species of concern and other native species not covered by the HCP

4 Technical support for development of strategies to address climate change and carbon

5 Technical support for analysis of cultural sites and impacts to Tribes within the planning area

6 Review of FMP strategies relative to current science

Phase 2: Implementation Plan Development 7 Technical assistance to determine objectives for

Implementation Plan period

8 Development of forest planning models consistent with data and methods previously implemented by the ODF, including both linear programming and heuristic based methods.

9 Analysis of aquatic monitoring data to identify potential areas for aquatic enhancement and restoration projects

10 Technical support in development of monitoring plans

11 Technical and planning support for development of a Recreation Master Plan

12 Technical and planning support for development of an Interpretation and Education Master Plan

Tasks applicable to both Phases 1 & 2 13 Operation and technical assistance with forest planning models

14 Technical writing review and editing of developed plans

15 Geographic Information Systems support 16 Publication support for planning and reporting documents

17 Facilitation and communication support (ODF estimate = 150 meetings @ 2 hrs. per meeting – pricing shall include prep and meeting documentation/notes, 75 meetings in person in Salem, OR)

18 Provide technical advice on policies and procedures related to the project

19 Project Management Support (including the development of technical schedules and project planning in coordination with ODF project lead)

Total Cost of Key Deliverables Phases 1 & 2 (Items 1-19) = $_________________

PRICE ADJUSTMENTS:

All Bid prices and discounts shall be firm for the original Contract period (through August 21, 2023). Changes in Bid prices or discounts can be considered, by the Agency, only at the time of biennial renewal (if any). Agency may use the Consumer Price Index, West Region (CPI) for the previous year preceding the renewal date, as a basis for accepting or rejecting price increases.

Contractor shall submit all information regarding proposed price changes to the Agency, in writing, prior to then-applicable Contract termination date. Proposed price changes must be accompanied by documentation supporting such increases (cost increases, market increases, or other supporting factors). The Agency reserves the right to accept or reject any proposed price changes, in the best interest of the State. If the proposed price or discount changes are accepted, they shall become effective on the first day of the Contract renewal period.

The Agency shall be given the immediate benefit of any price decrease. Contractor shall promptly notify the Agency of the amount and effective date of each decrease. This decrease shall apply to orders placed on or after the effective date of the decrease. Should such decreased prices again increase during the term of the Contract, including the extension, the Agency shall honor the increase, but only within the limits of the pricing that was in effect prior to the price decrease, if acceptable documentation verifying the increase is submitted to the Agency. The Agency shall determine what constitutes acceptable documentation.