RFP-ACT-SACT-16-46_SOLICITATION_PACKAGE.pdf

RFP-ACT-SACT-16-46

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

Description of Acquisition

Part 1 Bidding Instructions

TABLE OF CONTENTS

1. General

2. Classification

3. Definitions

4. Eligibility

5. Duration of the Contract

6. Exemption of Taxes

7. Amendment or Cancellations

8. Bidder Clarifications

9. Bid Closing Date

10. Bid Validity

11. Contents of Proposal

12. Proposal Submission

13. Late Bid

14. Bid Withdrawal

15. Bid Evaluation

16. Proposal Clarifications

17. Award

18. Communications and Contacts

19. NATO Secret Document Storage

20. Point of Contact

ENCLOSURES:

1. SOW

2. Proposal Checklist

3. Address Label

4. Compliance Statement

5. Past Performance

6. Mandatory Price Proposal format

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PART 1 BIDDING INSTRUCTIONS

1. General.

This is a Firm Fixed Price Deliverables contract in accordance HQ SACT General Terms and Conditions. Contract Award is contingent upon funding availability.

2. Classification.

This RFP is a NATO UNCLASSIFIED document.

3. Definitions

(a) The “Prospective Bidder”, shall refer to the entity that has completed and returned the Enclosure of the transmittal letter of this RFP, and has indicated thereon its intention without commitment, to participate in this

RFP.

(b) The term “Bidder”, shall refer to the bidding entity that has completed a bid in response to this RFP.

(c) The term Contractor shall refer to the bidding entity to whom the contract is awarded.

(d) The term “Contracting Officer” designates the official who executes this

RFP on behalf of HQ SACT.

(e) “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed for the purpose of determining compliance of the successful bid, per the technical specifications.

(f) The term “HQ SACT” shall refer to Supreme Headquarters Allied

Command Transformation.

(g) The term “ACT” shall refer to Allied Commander Transformation.

(h) The term “NATO”, shall refer to the North Atlantic Treaty Organisation.

(i) The term “days” as used in this RFP shall, unless otherwise stated, be interpreted as meaning calendar days.

(j) The term “Habitual Residence”, means HQ SACT, Norfolk, Virginia, VA

23511.

4. Eligibility.

This RFP is open to companies:

(a) Established in a North Atlantic Treaty Organisation Alliance member nation.

(b) Working in the required field of study and legally authorised to operate the United States of America and European Union, at the time of bidding.

(c) Has performed the desired past performance including size, cost and scope, as described in this RFP.

5. Duration of Contract

(a) The contract awarded shall be effective upon date of award.

6. Exemption of taxes.

(a) In accordance with the agreements (Article VIII of the Paris Protocol dated, 25 August 1952) goods and services under this contract are exempt from taxes, duties and similar charges.

7. Amendment or Cancellation.

(a) HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the RFP prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action.

(b) HQ SACT reserves the right to cancel, at any time, this RFP either partially of in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting, that no costs shall be recovered from HQ SACT. If this RFP is cancelled any/all received bids shall be returned unopened, per the bidder’s request.

8. Bidder Clarifications.

(a) Prospective Bidders should seek clarification at their earliest convenience. Any explanation regarding the meaning or interpretation of this RFP, terms, clause, provision or specifications, shall be requested in writing, from the Contracting Officer. The Contracting Officer must receive such requests for clarification no later than 24 August 2016.

(b) Information in response to a request for clarification to a prospective bidder shall be furnished to all prospective bidders as a Question and

Answer amendment. All such amendments shall be incorporated into this

RFP. Oral Interpretations shall not be binding.

9. Bid closing date.

(a) Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 2 September 2016, 1500 hours, Eastern Standard Time, Norfolk, Virginia, USA. No bids shall be accepted after this time and date.

10. Bid Validity.

(a) Bids shall be remain valid for a period of one hundred and twenty days

(120) form the applicable closing date set forth within this RFP. HQ

SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity; HQ SACT shall automatically consider a denial to extend the validity as a withdrawal of the bid.

11. Content of Proposal.

The proposal shall consist of 5 copies the following minimum paper documents with the exception of the price proposal which is required in one copy only.

Additionally electronic copies of the documents are required with the exception of the price proposal no later than 2 September 2016, 1500 hours, Eastern Standard Time, Norfolk, Virginia, USA.

(a) A table of contents for the entire proposal (See checklist provided as Enclosure # 2);

(b) The bidders full name address, Point of Contacts, Telephone, Fax number and Internet site, (See Enclosure 3);

(c) Compliance statement (See Enclosure # 4);

(d) Provision of administrative, and technical volumes including scoring criteria, (See Annex A to Statement of work).

(e) Past performance (See Enclosure #5 )

(f) Company Price proposal, including (Enclosure # 6)

(g) An e-mail a single PDF electronic copy of all documentation as requested above. (Note, there is not a price proposal included)

(h) Appropriate technical and financial information to determine whether proposed services, terms and conditions comply with all the requirements of this RFP.

12. Proposal Submission.

(a) Proposals shall be submitted in a single package containing two volumes, Technical volume and Price volume, each separately sealed. The single package shall be clearly marked with the mailing label, citing the RFP

Solicitation reference number, (See Enclosure #3). Within the single package shall be the Technical and Price volumes, separately packaged and identified.

(b) An electronic copy of the technical proposal, not to include the Price volume is required to the assigned Contracting Officer, prior to the established bid closing date.

(c) Proposal packages may be made by mail, courier or hand carried.

(d) Proposal packages must be delivered to the HQ SACT via a verifiable method or be handed to a member of the BUDFIN/Purchasing staff, who shall endorse the package with a time date and delivery official shall counter sign, as to the accuracy of the recording.

(e) Price proposals shall be in U S Dollar currency.

(f) Prices shall be on a Firm Fixed Price Basis. Price volumes shall include any relevant discount schedule.

(g) It is the sole responsibility of the interested company to review any Q & A that may be issued in support of this solicitation, prior to bid submission.

(h) No oral bids or oral modifications or telephonic bids shall be considered.

(i) It is the ultimate responsibility prior to submission that all proposal submissions are reviewed to ensure they meet the technical and administrative specifications and that offers meet the limitations and expressed conditions.

13. Late Proposals.

(a) It is solely the bidder`s responsibility that every effort is made to ensure that the proposal reaches HQ SACT prior to the established closing date and time. All late bids shall be returned to the offering company unopened. Only if it can be unequivocally demonstrated that the late arrival of the bid package was the result of NATO staff negligence (mishandling) shall the bid be considered.

(b) A delay in a commercial courier service does not constitute a delay by NATO or government channels.

14. Bid Withdrawal.

(a) A bidder may withdraw their bid up to the date and time specified for bid closing. Such a withdrawal must be completed in writing or facsimile, with attention to the HQ SACT Contracting Officer. The proposal shall be returned unopened, at the expense of the company.

15. Bid Evaluation.

Bid Evaluation.

(a) The evaluation of bids and determination as to the responsiveness and technical adequacy or technical compliance, of the products or services requested, shall be the responsibility of HQ SACT. Such determinations shall be consistent with the evaluation criteria specified in the RFP. HQ

SACT is not responsible for any content that is not clearly identified in any proposal package.

(b) Proposals shall be evaluated and awarded based on best overall value to

NATO. The following factors are considerations;

Successful administrative submission of bid packages and requested

Enclosures 2-6, as listed in this RFP. (Pass/Fail).

Technical factors/pricing factors rated 50/50

Acceptance of HQ SACT General Terms and Conditions.

16. Proposal Clarifications.

(a) During the entire evaluation process HQ SACT reserves the right to discuss any bid with the order to clarify what is offered and interpretation of language within the bid, to resolve in potential areas of non-compliance.

17. Award.

HQ SACT intends to award a firm fixed price contract to the Contractor that represents the best overall value to NATO.

HQ SACT will collect information from references provided by the Offeror in regard to its past performance. The Offeror must provide the information requested for performance risk evaluation, or affirmatively state that it possesses no directly related or similar past performance.

Firms lacking relevant past performance shall receive an “unknown” evaluation for performance risk.

HQ SACT reserves the right to negotiate minor deviations to the listed

General Terms and Conditions to this RFP.

18. Communications.

(a) All communication related to this RFP, between a prospective bidder and

HQ SACT shall be only be through the nominated HQ SACT Contracting

Officer. Designated contracting staff shall assist the HQ SACT

Contracting Officer in the administrative process. There shall be no contact with other HQ SACT personnel in regards to this RFP. Such adherence shall ensure Fair and Open Competition with equal consideration and competitive footing leverage to all interested parties.

19. Point of Contact is;

Tonya Bonilla, Contracting Officer 757-747-3575 tonya.bonilla@act.nato.int Or Catherine Giglio, R&D Contracting Officer 757-747-3856 Catherine.giglio@act.nato.int

All correspondence shall be forward to;

HQ SACT, BUDFIN BRANCH

Purchasing & Contracting, Contracting Officer

RFP-ACT-SACT-16-46

ATTN. Tonya Bonilla Tonya.bonilla@act.nato.int 7857 Blandy Road, Suite 100, Norfolk, VA, U.S.A.

mailto:tonya.bonilla@act.nato.int mailto:Catherine.giglio@act.nato.int mailto:Tonya.bonilla@act.nato.int

Enclosure 2

PROPOSAL CONTENT / CHECKLIST

Table of Contents

Bidder`s name, address, POC, Contact numbers, email address.

Compliance Statement.

Past performance (including References).

List of Key personnel.

Technical Proposal.

Price Proposal.

Mailing label.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 11

Enclosure 3

(The label below is to be completed by the bidder and affixed to the exterior envelope; parcel or package mailed or deliver to ACT)

SEALED BID TO RFP-ACT-SACT-16-46

(To be opened by Contract Awards Committee (CAC Only)

Sender: ___________________________

HQ SACT

RFP-ACT-SACT-16-46

Attn: Tonya Bonilla 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490 U.S.A

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non substantial deviations may be accepted. Substantial changes shall be considered non responsive.

Enclosure 4

COMPLIANCE STATEMENT TO SEALED BID RFP-ACT-SACT-16-46

It is hereby stated that our company has read and understands all documentation issued as part of RFP-ACT-SACT-16-46. Our company proposal submitted in response to the referenced solicitation is fully compliant with the provisions of RFP-ACT-SACT-16-46, and the intended contract with the following exception(s); such exemptions are considered non substantial to the HQ SACT solicitation provisions issued.

Clause Description of Minor Deviation.

(If applicable, add another page)

Company: __________________ Signature: ________________________

Name & Title: ________________ Date: _________________________

Company Bid Reference: ______________________________________________ documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 13

Enclosure 5

PAST PERFORMANCE INFORMATION FORM

PAST PERFORMANCE DATA

Contracting Agency:

(b) Contract No:

(c) Type of Contract (Firm Fixed Price, IDIQ, Requirements):

(d) Title of Contract:

(e) Description of Work Performance and Relevance to Current Acquisition (Type of facility, capacity, estimated patronage, summary of staff used):

subject solicitation. Page 14

(f) Contract Dollar Amount:

(g) Period of Performance:

(h) Name, Address, Fax and Telephone No. of Reference:

(i) Indicate Whether Reference Acted as Prime or Sub-contractor:

(j) Comments regarding compliance with contract terms and conditions:

(k) Complete Contact Information for client:

subject solicitation. Page 15

(l) Permission to contact client for reference: Yes/ No

Name/Signature of Authorized Company Official subject solicitation. Page 16

This Page Intentionally Left Blank

RFP-ACT-SACT-16-46 Developing a Proof of Concept Digital Game for Training in NATO Rules of Engagement and the Law of Armed Conflict

Enclosure 6

RFP-ACT-SACT-16-46 SEALED BID PRICE PROPOSAL

COMPANY NAME: ABC, Inc.

ADDRESS: Street, City, Post code

TO: Chairman of Supreme Allied Commander Transformation, (HQ SACT)

Contracts Award Committee.

ATTN: Tonya Bonilla 7857 Blandy Road, Suite 100 Norfolk, VA 23551

Proposed rates must be fully “loaded” [G&A, O/H etc.]. Please note it is expected payment will be made upon the successful completion of each Milestone identified below. Travel Costs including transportation, lodging, per diem and miscellaneous expenses should be included in the cost proposal; no additional travel funding will be provided by HQ SACT.

SUBJECT: RFP-ACT-SACT-16-46 Sealed Bid Price Proposal

Please find on behalf of Insert: Company Name to provide HQ SACT with services (collectively referred as “ITEMS”), subject to the provisions, terms and conditions stated in RFP ACT-SACT-16-46 and the “Insert : Company Name Technical proposal”, submitted in accordance with solicitation provisions.

This is provided as a guideline for the minimum requirements of the price proposal. Companies are encouraged to outline price proposals to reflect the requested payment schedule. PP MUST contain a total cost of all elements.

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name: ____________________________ Position: ____________________________ Title: ____________________________ Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name: ____________________________ Position: ____________________________ Title: ____________________________ Witness Signature: ----------------------------------------------------------, Date ----------

Milestone/Deliverable Unit Cost Total Cost

Total $ $

Statement of Requirement for

Developing a

Proof of Concept Digital Game for

Training in NATO

Rules of Engagement and the

Law of Armed Conflict

Headquarters

Supreme Allied Commander Transformation

7857 Blandy Road

Norfolk, Virginia 23551-2490

United States of America

Statement of Requirement for Developing a Proof of Concept Digital Game for Training In NATO Rules of Engagement and the Law of Armed Conflict

Introduction

1. NATO’s Allied Command Transformation (ACT) was formally established after the 2002 Prague Summit where a decision was made to reorganise the NATO Command Structure. Prior to this re-arrangement, the two Supreme Commands had a geographical focus (Europe and Atlantic) but now they have a more functional approach: Allied Command Operations focuses on all NATO operations while ACT focuses on the transformation of the Alliance.

2. ACT is the leading agent for change, driving, facilitating, and advocating continuous improvement of Alliance capabilities to maintain and enhance the military relevance and effectiveness of the Alliance. Its strategic objectives are to:

a. Provide appropriate support to NATO missions and operations,

b. Lead NATO military transformation, and

c. Improve relationships and practical cooperation with partners, nations and international organisations.

3. The main role of ACT is promoting transformation and development as continuous and essential drivers for change, to ensure the relevance of the Alliance in a rapidly evolving global security environment. ACT is organised around four principal functions:

a. Strategic thinking,

b. Capability development,

c. Education, training and exercises, and

d. Co-operation and Engagement.

4. To fulfil these functions ACT is comprised of the Norfolk Headquarters (HQ SACT) and three subordinate entities: Joint Warfare Centre (Norway), Joint Force Training Centre (Poland) and Joint Analysis & Lessons Learned Centre (Portugal). Moreover, other NATO education and training facilities as well as nationally-run entities (which are not part of the Command Structure) also coordinate their activities with ACT. To carry out these functions ACT has several Divisions, each has a defined set of competences including Capability Development and Joint Force Training. Frequently these divisions partner to produce a product that will enhance NATO as a whole. This Statement of Requirement is for one of those capabilities in the area of education of the Law of Armed Conflict.

Definitions

5. The following common definitions for special terms are used for the purpose of this document:

a. Law of Armed Conflict (LOAC) - is the part of international law relating to the conduct of armed conflict and military occupations, The NATO agreed upon military minimum standards of knowledge for training in the LOAC is contained in STANAG 2449 and Allied Training Publication-2, Training in the Law of Armed Conflict.

b. Rules of Engagement (ROE) - are directives to military forces (including individuals) that define the circumstances, conditions, degree, and manner in which force, or actions which might be construed as provocative, may be applied. The NATO agreed upon military minimum standards of knowledge for training in NATO

Rules of Engagement is contained in STANAG 2597 and Allied Training Publication-4, Training in NATO Rules of Engagement.

c. Scenario – the background story that describes the historical, political, military, economic, cultural, humanitarian and legal events, geography, environmental and circumstances that have led to the current situation,

d. Environment – an environment is the particular situation that is occurring as it relates to LOAC. For the purposes of this game there will be three environments::

1) Non-international Armed Conflict (NIAC),

2) International Armed Conflict (IAC), and

3) Peacekeeping; Humanitarian Assistance / Disaster Relief; Stability Assistance (PEACE).

e. Game Level – a level in a video game is the total space available to the player during the course of completing a discrete objective. The term "level" can also refer to difficulty level, as in a degree of difficulty,

f. Military Strategic Level – the level at which operations by Allied joint forces are directed at the military-strategic level and planned and executed at the operational and tactical levels. Actions are defined as military-strategic, operational or tactical, based on their intended effect or contribution to achieving the stated objectives,

g. Tactical Level – the level where individual battles and engagements are fought,

h. Operational Level – the level at which campaigns and major operations are designed, planned, conducted, sustained, assessed, and adapted to accomplish strategic goals,

i. Operational Planning - the process of linking strategic goals and objectives to tactical goals and objectives into operational plans. It describes milestones, conditions for success and explains how, or what portion of, a strategic plan will be put into operation during a given operational period,

j. Event – the activity that sets the scene for a mission,

k. Mission – the task, together with the purpose, that clearly indicates the action to be taken and the reason, and

l. Teaching Points (TP) – the smallest segment of information that may be imparted as a self-contained unit to a learner.

6. Note that all documents referenced in this SOR are included as enclosures.

Background

7. Rules of Engagement (ROE), the Law of Armed Conflict, and national domestic law are interrelated subjects in NATO. With the exception of self-defence, during peacetime and operations prior to commencement of an armed conflict, ROE provide the sole authority to NATO/NATO-led forces to use force. The conduct of military operations is circumscribed by international law, to include the applicable provisions of the law of armed conflict and human rights law. NATO ROE, and the application of them, never permit use of force which violates applicable international law. The NATO standard for training in Rules of Engagement is contained in Allied Training Publication-4. The armed forces of nations participating in NATO/NATO-led operations must also adhere to their own national laws.

They are not obliged to execute tasks or operations, which would constitute a breach of their national laws. When national laws are at variance with NATO ROE included in the ROE for an operation, nations must inform the NAC/DPC and the Strategic Commander of any inconsistencies, as early as possible. NATO nations have a responsibility to train their forces to respect and abide by the law of armed conflict, when it is applicable, and by other international conventions and treaties which may affect military operations.

8. Law of armed conflict (LOAC) is also known as the law of war (LOW) or international humanitarian law (IHL). International law governs relations between states.

LOAC is the part of international law that governs the conduct of armed conflict. LOAC is a set of rules which seeks, for humanitarian reasons, to limit the effects of armed conflict. It defines the rights and obligations of the parties to a conflict in the conduct of hostilities. For instance, there are rules designed to save combatants from superfluous injury or unnecessary suffering. It also aims to protect persons who are not or are no longer taking part in hostilities, such as the sick, wounded and shipwrecked, prisoners of war, religious and medical personnel, and civilians. Certain objects such as cultural property, places of worship and hospitals benefit from special protections. The NATO standard for law of armed conflict knowledge is contained in Allied Training Publication-2.

Aim

9. This statement of requirement (SOR) seeks to develop a proof of concept digital game to educate law professionals and non-professionals about the LOAC and ROE from a NATO viewpoint.

Scope

10. The game will include information commonly used in common NATO command and control processes by all personnel, officers, non-commissioned officers, and personnel requiring specialized LOAC training such as Commanding officers, Flag and General officers, legal advisors, medical personnel, military police, personnel involved in targeting, personnel who handle captured persons, pilots and military religious personnel such as chaplins

11. In general, the game seeks to train all personnel and personnel requiring specialized LOAC training on the NATO Rules of Engagement to the standard contained in Allied Training Publication-4 and the NATO LOAC standards set forth in Allied Training Publication-2 to several different situations and events.

12. This work will build the shell for the complete game but only implement one teaching strand of the game. In other words, only about 10-20% of the game will initially work, the rest will be greyed out with little or no content behind the buttons. Further work is contingent on the level of success of this work and the issuing of another RFP.

13. A SOR is used in this solicitation to provide the maximum flexibility for bidders to propose an innovative and cost effective development approach and solution to meet the stated objectives. This SOR will provide the basic information required, processes commonly used, possible scenarios and advice commonly given and is provided in the RFP in lieu of a Statement of Work. In effect, this SOR attempts to eliminate the ‘how to’ instructions normally found in a SOW while concentrating on developing a creative product.

Type of Contract and Period of Performance

14. This is a Firm Fixed Price Deliverable contract

General Timeline

15. The following is an indicative schedule of deliverables based on the award date.

Note that it is permissible for this timeline to be quickened.

m Award (expected) - Sep 16, n Award + 5 days - initial telephone coordination conversation, o Award + 4 weeks - initial design of ROE/LOAC Game, p Award + 12 weeks - ROE/LOAC Game complete, q Award + 13 weeks - ROE/LOAC Game trials/tests complete, and r Note: telephone conversations will be held with the project officer every two weeks.

Target User Audience

16. The target user audience for this game are students needing a refresher, preparing for deployment, or prior to attending the NATO Law of Armed Conflict course.

Scenario

17. A scenario is defined as “the background story that describes the historical, political, military, economic, cultural, humanitarian and legal events, geography, environmental and circumstances that have led to the current situation. The scenario is designed to support training objectives and, like the setting, can be real, fictionalised or synthetic as is appropriate.

18. The NATO scenario “The Crisis in the Baltic Sea Region” will be utilised in developing this prototype. See the enclosure for a brief description. The complete scenario from which excerpts can be made, will be provided to the contract awardee.

Game Concept

19. To develop a training game environment in which the LOAC can be synthesized with the planning process required by NATO ROE. The game application will be utilized by NATO personnel prior to deploying or attending NATO training exercises, and during deployment as a Job tool and refresher on LOAC and NATO ROE principles.

20. Three environments will be developed to incorporate the differing legal frameworks that NATO operates under in different emergent situations, such Peacekeeping, Non- International Armed Conflict, and International Armed Conflict. STANAG 2449 requires that all NATO personnel, Non-Commissioned Officers, Officers, and certain specialties including; Flag and General Officers (FOGO), Medical, Military Police, Legal Advisors, persons handling Detainees, and others be trained with specific requirements. The game will fulfill this requirement and the basis for the content and teaching principles of the game.

21. The player will be required to pass the basic Tactical game level first, followed by the appropriate subsequent game levels (NCO/Officer Operational Planning, and Specializations). The ultimate goal is to familiarize NATO forces with the unique requirements of operating within NATO missions.

Game Levels of Play

22. The following game levels of play unlock as the player completes the prior game level. The additional game levels are only required by the position and specialization of the player.

s. Tactical – All players (Appendix B of STANAG I),

t. Operational – NCOs and Officers (Appendix C & D of STANAG I respectively),

u. Specialties – As appropriate (Appendix E of STANAG I), and

v. HQ – Operational Planning Level (Appendix F of STANAG I and STANAG

II)

Pathway

23. The following is an example representation of how the pathway could work.

However, vendors are free to submit their own ideas.

24. The player enters the game and receives a brief introduction to the game environment (They have been selected for a NATO force in country Estonia). See diagram 1 below.

a. Arriving at the plane terminal, they choose which gate to enter depending on the following scenarios: NIAC, IAC, PEACE (see Scenario below),

b. After embarking upon the airliner, they receive an “in flight” training video/storyboard of basic LOAC required by STANAG 2449 2a-b, and STANAG

2597 LO2,

c. They then land in-country and receive their mission brief,

d. Next they must play at the Tactical level centered on the Base,

e. After they complete the Tactical level, they will be required to play at the appropriate subsequent game level entering the appropriate space (medical, legal, FOGO, Detainee, Military Police, Staff, etc.) These may be wings in a building that will unlock after the tactical level is completed, and

f. After completing their specialized training, the Headquarters (HQ) will unlock and they may enter the HQ building and play the Operational Planning level.

Diagram 1

Local Scenario

25. There will be a territory map with the airport, base map with buildings which will unlock, and external base terrain including mountain fighting areas, civilian housing (cities and villages), host nation administration buildings, cultural property (museums, monuments, archeological sites), Public Works (hydroelectric, power, water treatment infrastructure), NGO buildings, civilian property (farms, houses), and roadways. Areas will include Mountains, Land, City, Desert, Country with Towns, and Sea. Specific scenes will include Airport, HQ base, HQ building, city plaza, mountain, town, desert, air space, and sea coast.

Mission

27. The Missions will be developed to highlight the interplay of ROE, Self-Defence, and LOAC throughout the adventure of the mission. The mission will have a scripted storyline that will be incorporate the TPs into the mission through events that the player will encounter after being sent out on Orders. For instance, there will be a new report of a threat to the Cultural Museum which will be injected into the game. The player would be required to respond. This event can be reused at each level, as there are different requirements at the different levels.

Teaching Points

28. In order to deliver the content required by the STANAG 2449 (STANAG I) & 2597 (STANAG II) and ATrainP-2 & ATrainP-4, TPs will be set as pillars within the game environment that the player will need to complete prior to moving on to the next event in the storyline. Various events will intertwine several TPs in a dynamic and realistic way that will allow the player to engage with the material.

29. TPs will be delivered via cutaways from the game which will be presented in a dialogue. The dialogue may be a human narrating in a video, a 2D or 3D cartoon, diagrams, text or some other appropriate presentation. An example TP is enclosed. Once the material has been presented, the player will re-enter the game and apply the knowledge to the orders they have, (e.g. to protect a piece of cultural property). This “experiential” learning will allow the player to engage the knowledge and integrate it in a real world learning environment.

30. TPs will be developed from ATrainP-2 and ATrainP-4 and other materials. Sample TPs:

a. FOGO TP (8): Command Responsibility

1) Overall Command Responsibility (CR),

2) CR for integrating the law,

3) Cooperation with civilian authorities,

4) Tactical situation and military necessity,

5) Decision making and orders, and

6) Control of execution.

b. Basic TP (1): Protection & Distinction (STANAG I, Appendix B)

1) Combatant (2c) (cf ATrainP-2 F-27),

2) Protected persons (2d),

3) Protected objects (2e),

4) Protected and distinctive emblems (2f),

5) Means & methods of warfare, including prohibitions under LOAC and applicable national obligations (2g), and

6) Enforcement of LOAC (2h)

a) State Obligations,

b) Individual Responsibility,

c) Command Responsibility,

d) Prevention of LOAC violations (cf. Appendix C 2i (4)), and

e) War crimes.

Example Events

31. Example: Command Responsibility – TP is for FOGO to understand responsibility for all troop actions. The following are examples:

32. Event: Troops fire upon and kill a pig farmer. The family makes a claim, posts videos online, and protests occur outside of the HQ, a lawsuit is filed.

a. Subordination to the tactical situation,

b. Legal considerations based on NIAC,

c. Political Ramifications,

d. Means and Methods analysis,

e. Proper training of troops, and

f. Claims.

33. Choices will be presented as to how to handle the situation that will have consequences that inure to the benefit or detriment of the mission later in the game.

34. Example: Patrol – NATO forces are sent out on a patrol

35. Event: Forces notice a person dressed as a civilian monitoring them and taking videos and making phone calls for several hours.

a. They are presented with different options: ignore, approach, detain, and fire a warning shot. These will be visually displayed as much as possible to avoid text as much as possible. Icons may be used such as a bullhorn, handcuffs, weapon, and red flag coming from a gun, and

b. Different scripts are engaged depending on choices made. For instance, if fire a warning shot is selected, weapons appear for a drag and drop choice: a tank, various rifles and pistols, crowd control measures, etc. The player selects the weapon and fires.

36. Consequences from this action will effect later play (chemical weapons violations, civilian claim, news media relations for killing a farmer, etc.). These may inure several events much later in the script.

Game Characteristics

39. The following are considered essential characteristics of the game. Any inability to provide the characteristic should be explained in the proposal:

a. Quick engagement. Easy to play, easy to learn, quick success and reward gameplay that quickly introduces and engages the player in the game,

b. Play duration. Normal play is expected to be 30 minutes,

c. Media. The available material with which to construct the game will normally be 2D characters, including a player map, briefing room, aircraft and other environment settings as described earlier. The game design may also incorporate other types of media to engage the student e.g. normal game play, animation, a “follow Waldo” type help system, written documents, PowerPoint presentations, etc.

d. Superuser. An ability for super users to update content easily e.g. an SDK or superuser tools,

e. Dynamic Decision making effect on Play. There is a need for the user choices to effect outcomes in the game down the road, i.e. consequences for the player and game.

f. Assessment. There is a need to keep track of scores and whether players complete certain criteria. At the end of the game a certificate will be issued,

g. Human in the loop (other than as a player) is not required,

h. Faster than real-time play when required e.g. the ability to leap ahead,

i. The game must collect biographical information from the student at the beginning to determine name, rank, and unit for the certificate as well as what level needs to be achieved.

j. Delivery Requirement. The training game will be downloadable from the NATO Learning Management System (LMS), and run on the users own or company device. It shall be optimized for mobile devices (Smart Phone to Tablet), but also able to run on a standard PC. The game will be required to upload the users score and other metadata back to the NATO LMS, and advise the user when new versions are posted. All images and videos must be imbedded in the application.

To do updates, the superuser shall be able to work on a PC as described in the Hardware section of this SOR, and

k. Hosting and Support. It is not expected that after the validation there will be a need for content updates from the vendor. The software must be downloadable and easily updated and maintained by a superuser.

The Actual Mission to be modelled

40. The following storyboard describes a sample mission to be modelled. Bidders are not meant to do this work but use the storyboard as an indication of the level of effort required so that financials may be appropriately estimated.

41. Login

a. Player logs in and selects status:

b. FOGO (Different Player levels available of Tactical, Operational, Specialty (includes list of Specialties such as Medical, Legal, Detainee, FOGO)

c. Scene 1. Player Arrives at briefing site.

d. Brief 1

1) This is in a hanger adjacent to the airport and you see duffle bags and weapons on the floor with no seating.

2) Comic Storyboard Conversation Welcoming on-board (10 screenshots back and forth)

3) Receives common group briefing:

4) <<Welcome to LOAC GAME. You are being mobilized as part of your Nations contribution to NATO. You will be working in a diverse multinational force. >> Intact Scenario data from PDPE16-01 Crisis in the Baltic Sea Region paragraphs 1-2, 29-34).

5) Provide Roadmap of game: You will receive a country briefing, and then head to the airport where you will want to be sure to enter the right gate to the proper NATO mission you will be serving in. You will see gates for missions in NIAC, IAC, and Peace-Keeping Operations. Once you board the plane, you will receive mission specific briefing and training on-board your C-130. Be sure to pay attention to the type of mission as this will affect the type of ROE and Host Nation laws that will apply to your actions while in country. Now, off to the airport. >>

6) Now scene opens to tarmac with several gates leading to different C130’s in the background and the other gate choices are visible for other Scenarios: IAC, NIAC, Peace-Keeping:

7) Player chooses gate for NIAC

8) Scene 2

a) Boards airplane:

b) You see the airplane and jet bridge/stairs

c) Now Player is seated with other seats around and screen in front of seat (nice commercial planes were contracted!)

e. Brief 2:

1) Receives personal briefing on screen:

2) This is cut and pasted from scenario with country history, status of situation, current events, things to be aware of, escalation of site, etc. (30- 90 seconds).

3) PDPE16-01 (paragraphs 1-28) as template for scenes

4) <<Lights out, get some rest. We’ll be arriving in 8 hours.>>

f. Scene 3

1) Lands and arrives at airport:

2) First scene is bright white, as desert light blinds upon exit down stairs of plane and stumbles on the last step. Mountains are visible in background and perimeter fence. Helicopter awaiting loads.

3) Overview of camp from the air after passing mountains and towns and large city. This is the first view of the HQ building and base buildings that will be used for play, as well as mountains, desert, coastal waters, cities and towns.

g. Scene 4

1) Arrives on base for briefing:

2) Greeted at helicopter.

3) + FOGO receives appropriate FOGO welcome aboard and ceremony for assumption of command (10 seconds).

h. Scene 5

1) Goes on mission/assumes position on staff:

i. Brief 3

1) During the intake brief:

2) <<Welcome aboard, there has been anticipation of the change of responsibility, and we have intelligence of increased activity by insurgents intent to take advantage of the new leadership of the NATO mission. >> PDPE16-01 (paragraph 35-82).

Events

42. Prior to each event play a dialogue storyboard will teach the Teaching Points required for the lesson in several short dialogue back and forth screenshots (think jpeg with dialogue box).

a. Event 1: Statue of National Hero targeted

1) Teaching Point (TP) 1 – Protection of Cultural Property

2) Soldier walks in at end of brief and interrupts: <<There are rumors of an attack on a statue of a historical figure in the central square of the area. >>

3) <<What should we do, FOGO? We have a force in the area that can be there in 10 minutes. >>

b. Player Choices:

1) Plan ROE and Mission

2) Liaise with local government

3) Deploy force to protect cultural property

What are our FOGO’s advisors recommendations (i.e. help?)

4) Depending on choice they will see a new scene, local government office or statue in town square, or Advisors for briefing.

5) Once Deployed, troops will have icons of possible force status (police riot control, weapons, tanks, and player will select these and drag and drop around the perimeter of the statue.

6) Depending on Choice, there will be a consequence:

a) Mob approach demonstration against NATO foreign presence (If deploy without liaison)

b) Insurgents actively targeting statue with munitions (If post military weapons)

c) Local police alongside NATO forces (if liaise with local government)

d) Blow up landmark if seek advisors and delay urgent response.

7) Each of these will have a consequence, such as:

a) unrest in local populace (if NATO forces present at statue)

b) insurgents reporting that NATO targeted statue if it was destroyed

c) newspaper headlines of capitulation of local government with “foreign invaders” if police presence with NATO

8) Each of these will have a play that will circle back to original Event to correct the answer or lead to the next Event. These will be the TP’s of Command Responsibility, Distinction, Political Considerations contained in Rules of Engagement MC 362/1 specifically see the Appendix A Series 10- 43 (A-3 - A-20).

c. Event 2: Insurgent attack NATO forces at site (no matter which occurred including destruction)

1) Teaching Point (TP) 2 – Distinction

2) After being fired upon NATO forces target insurgents

3) Weapon icons are chosen for response (riot agents, guns, tanks, drone, sea based missile

4) These are drag and dropped on the scene and depending on choice there are consequences in two moves.

5) Immediate effect is that insurgents are captured

6) This leads to TP 3 – Detainee Responsibilities

7) Choices for handling detainees

8) With subsequent positive and negative escalation factors in line with choices

d. Event 3: ROE Planning Session

1) Teaching Point (TP) focuses on Political, Operational, Legal considerations and the type of mission, caveats, red cards, and personal responsibility of Commander

2) See NATO Legal Deskbook ROE Part XII for reference material

e. Event 4: Troops fire upon and kill a farmer. The family makes a claim, posts videos online, and protests occur outside of the HQ, a lawsuit is filed.

1) Teaching Point (TP) Command Responsibility – TP is for FOGO to understand responsibility for all troop actions.

2) Subordination to the tactical situation

3) Legal considerations based on NIAC (Host Nation laws apply)

4) Political Ramifications

5) Means and Methods analysis

6) Proper training of troops

7) Claims

8) This leads to Event 5: Meeting with Local Political Leadership (if it has not happened in Event 1).

f. Event 5: Local Political and Host Nation laws that apply

1) Teaching Point (TP) – National Laws applicability to NATO Actions under SOFA

2) War Crimes charges

3) Reported Detainee abuse is brought to the forefront and use of riot weapons on crowd at statue as violation of Geneva Convention?

4) Player must choose responses testing their knowledge learned.

Teaching Points

43. The following TP need to be included:

a. Basic TP Protection & Distinction (STANAG I, Appendix B)

b. Combatant (2c) (cf ATrainP-2 F-27)

c. Protected persons (2d)

d. Protected objects (2e)

e. Protected and distinctive emblems (2f)

f. Means & methods of warfare, including prohibitions under LOAC and applicable national obligations (2g)

g. Enforcement of LOAC (2h)

1) State Obligations

2) Individual Responsibility

3) Command Responsibility

4) Prevention of LOAC violations (cf. Appendix C 2i (4))

5) War crimes

What is Required to Respond to this RFP

44. The bidder is required to put together a comprehensive plan to achieve the requirements in the SOR. The company will provide their approach to the planned deliverables in a paper with content not to exceed 10 pages (company background, compliance, etc. outlined in bidders instructions above is not included in the page count).

The paper will address:

a. Specific approach that focusses on improving the decision making process of game player to accomplish their mission while also respecting the NATO Rules Of Engagement within the Law of Armed Conflict

b. Milestones,

c. A proposed In Progress Review (IPR) schedule,

d. Quality control measures incorporated to ensure the usability of the product for the multi-cultural NATO environment,

e. An outline of game capabilities and content,

f. A diagram similar to diagram 1 showing in much greater detail what will be working and what will be greyed out in the game,

g. The development timeline to develop the game,

h. The technical characteristics of the game,

i. The resources required from NATO to develop the game (if any),

j. List the key challenges and critical areas for the success of this project,

k. Provide a list of game design team members and CVs for this project,

l. Provide the name and CV of the NATO Law of Armed Conflict expert. Or, if none available, detail how much help will be required from NATO,

m. The vendor must list any specific expertise or other requirements from NATO besides access for one visit to HQ SACT to gather additional requirements and information, and

n. Include any details for software including cost, IP, manuals, superuser abilities, and other specifications.

Language

45. All aspects of this work are to be carried out in English. However, as per the statement regarding superusers, the game must be able to be modified in all aspects including changing language.

Software/Game Engine

46. This RFP does not have preferred software. The software used should be of a common nature and easily modified by the superuser. Vendor must provide a description of the proposed game engine for the project.

Annexes:

Annex A - Evaluation Matrix

Enclosures:

STANAG 2597 – Training in Rules of Engagement ATrainP4, Edition A STANAG 2449 - Training in the Law of Armed Conflict ATrainP2, Edition A NATO Legal Deskbook v.3 Introduction to the Law of Armed Conflict and Rules of Engagement The Crisis in the Baltic Region MC 362/1 NATO Rules of Engagement

HQ SACT General Contract Terms and Conditions

Index of Clauses

1. Definitions

2. Applicable Law

3. Assignment

4. Acceptance

5. Service and Parts Availability

6. Preferred Customer

7. Notice of Shipment

8. Security

9. Inspection

10. Title

11. Supply Warranty

12. Invoices

13. Payment

14. Taxes

15. Excusable Delays

16. Indemnity

17. Disputes

18. Termination for Convenience

19. Termination for Default

20. Limitation of Liability

21. Export Control

22. Risk of Loss

23. Authorization to Perform

24. Performance

25. Travel

26. Proposed Candidates

27. Partial Awards

28. Competition

29. Contractor Notice Regarding Delay

30. Notice of Assistance with respect to Patent and Copy Right Infringement

31. Health and Safety and Accident Prevention

32. Patent Indemnity

33. Rights in Technical Data and Computer Software

34. Software Releases and Updates

35. Inconsistency between English version and Translation of Contract

36. Contract Effective Date

37. Enforcement

38. Order of Precedence

39. Entire Agreement

1. Definitions. As used throughout this contract, the following terms shall have meanings as set forth below:

a. “HQ SACT” means the Supreme Headquarters Allied Command Transformation, located at 7857, Blandy Road, Suite 100, Norfolk, Virginia, United States of America.

b. Contracting Officer means the person executing and managing this contract on behalf of HQ SACT.

c. Inspector means a person appointed by the Contracting Officer for the purpose of determining compliance with the technical requirements of the contract.

d. The North Atlantic Treaty Organization is hereafter referred to as “NATO”.

e. The term "days" shall be interpreted as meaning calendar days

2. Applicable law. Except as otherwise provided in this contract, this contract shall be governed, interpreted and construed with the laws of the commonwealth of Virginia of the United States of America.

3. Assignment. This agreement is not assignable by the Contractor either in whole or in part unless agreed in writing by HQ SACT Contracting Officer in accordance with;

a. Any modifications, including changes, additions or deletions and instructions under this contract shall not be binding unless issued in writing by the Contracting Officer

b. Sub-contractors shall be limited to citizens or legal entities of member nations of NATO, unless specifically authorized by the Contracting Officer.

c. The Contractor shall determine that any sub-contractor proposed by him for the furnishing of supplies or services which shall involve access to classified information in the Contractor's custody has been granted an appropriate facility security clearance by the sub-contractor's national authorities, which is still in effect, prior to being given access to such classified information.

4. Acceptance

a. Acceptance or rejection of the supplies shall be made as promptly as practicable after delivery, except as otherwise provided in this contract.

b. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or otherwise stated in the Contract. It is the action by which HQ SACT acknowledges that the Contractor has fully demonstrated that the deliveries are complete and operational. The formal acceptance will take place when the following requirements have been met:

- Availability at final destination of all deliverables.

- Successful…