RFP511373.pdf

REQUEST FOR PROPOSAL (RFP)

RFP No.:RFP511373

Request for Proposal BSD-CS-2282 (Rev.2) October 1, 2025

REQUEST FOR PROPOSAL (RFP)

1. INTRODUCTION

Date: 10/20/2026 RFP No.: RFP511373 RFP Description: X209 Laser Powder Bed Fusion (L-PBF) Machines FY27

Subject: RFP511373 for the ORNL Defense Manufacturing Program Office In Response Refer to: RFP511373 - X209 Laser Powder Bed Fusion (L-PBF) Machines FY27

ORNL Procurement Officer: Rian Lewis Email: lewisgr@ornl.gov

Oak Ridge National Laboratory (ORNL) is a US Department of Energy (DOE) science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security. ORNL is managed and operated by UT-Battelle, LLC (Company). ORNL’s diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace.

The Company is pleased to invite your firm, herein referred to as “Offeror,” to submit a proposal in support of the subject effort, as outlined in the attached Statement of Work or Specification and/or Technical Direction attached.

The Company reserves the right to update this RFP by amendment prior to date of award.

The Offeror’s proposal shall be prepared in accordance with the information provided in this RFP. Specific responses to the Company’s requirements are necessary to enable the Company to evaluate Offeror’s understanding of and capability to accomplish the stated objectives. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all stated claims, comments, or positions. All proposed concepts must be shown to be technically feasible and achievable within the allotted time limitations, and all performance and schedule requirements must be shown to be realistic. The response shall correspond to the requirements of this RFP, unless otherwise specified in writing by the Company. All Offerors are strongly encouraged to maintain an active registration in SAM.gov to facilitate verification of small business status and eligibility.

2. RFP INFORMATION

Solicitation Number: RFP511373 Questions Due By: 10/27/2026 at 3:00PM EST Offers Due By: 11/03/2026 at 3:00PM EST Offer Validity Period: 120 days NAICS Code: 339999 – All Other Miscellaneous Manufacturing – SIZE

STANDARD - 550 Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Laser Powder Bed Fusion (L-PBF) Machines Anticipated Subcontract Period of Performance: TBD mailto:lewisgr@ornl.gov

BSD-CS-2282 (Rev.2) October 1, 2025

3. LIST OF RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A Statement of Work (SOW)

Statement of Work - X209 Laser Powder Bed Fusion (L-PBF)

Machines FY27

10/08/2026

Attachment B ORNL Terms and Conditions Terms-Conditions-Fixed-Price-BSD-

CS-2150

09/30/2026

Attachment C Prime Contract T&C Flow Downs

Prime-Flowdown-Clauses-BSD-CS-

09/30/2026

Attachment D Representations and Certifications Reps-and-Certs-Abbreviated 03/09/2026

Attachment E Draft Subcontract Fixed Price Subcontract - Draft

Attachment F Representations Regarding Small Business

Representations Regarding Small Business Subcontracting Plan (BSD-

CS-2125)

10/01/2025

Attachment G SCLS Certification-Exemption-from- SCLS-Certain-Services-BSD-CS-2049

08/20/2025

Attachment H C-SCRM C-SCRM-Questionnaire - BSD-CS- 2290-

01/31/2025

Attachment I Exhibit 2 Exhibit-2-Rep-Limited-Rights-Data-

Restricted-Computer-Software-

BSD-CS-2005

10/13/2025

4. STATEMENT OF WORK/SPECIFICATIONS

[In accordance with Attachment A - Statement of Work - X209 Laser Powder Bed Fusion (L-PBF) Machines FY27]

5. PROPOSAL PREPARATION

Preparation of Offers. (a) Offerors are expected to examine the drawings, specifications, descriptions, terms and conditions, and all instructions. Failure to do so will be at the Offeror's risk. (b) Each Offeror shall furnish the information required by the solicitation. The Offeror shall sign the offer. Erasures or other changes must be initialed by the person signing the offer. (c) Unit price for each unit offered shall be shown and such price shall include packing and shipping materials unless otherwise specified. A total price shall be entered for each item offered. Any tariffs shall be expressly stated and priced separately. In case of discrepancy between a unit price and total price, the unit price will be presumed to be correct. (d) Offeror must state a definite time for delivery of supplies or performance of services unless otherwise specified in the solicitation. Time, if stated as a number of days, will include Saturdays, Sundays, and holidays unless offeror expressly states offer is in business days. (e) Offers in strict accordance with the solicitation are desired.

Any exceptions should be referenced to related documents by title, page, and paragraph, and should be set forth in detail. (f) This request does not commit Company to pay for any costs incurred in the preparation and submission of an offer or for any other costs incurred prior to the execution of an Agreement.

Explanation to Prospective Offerors. Any explanation desired by a prospective Offeror regarding the meaning or interpretation of the solicitation, drawings, specification, etc., must be requested with sufficient time allowed for a reply to reach all prospective Offerors before submission of their offers. Any information given to a prospective Offeror will be furnished to all prospective Offerors if such information is necessary in submitting offers or if the lack of such information would be prejudicial to any other prospective Offerors.

https://contracts.ornl.gov/terms-and-conditions/ https://contracts.ornl.gov/special-articles-and-forms/

BSD-CS-2282 (Rev.2)

Proposal Format. Offeror is requested to submit their proposal in MS Excel, MS Word, or PDF formats. Proposals must be submitted on the forms furnished by the Company. If no form is provided, Offeror may submit their proposal in a format of their choosing.

Contractual / Administrative Authority. No direction to proceed or other instruction to begin work shall be binding upon Company except when specifically issued and confirmed in writing by Company Procurement Officer. Offeror’s acceptance of, or reliance upon any direction to proceed or other instruction by Company’s technical personnel, or other representatives not specifically authorized to issue formal purchase order commitments, shall be at Offeror’s own risk and shall not constitute a binding purchase commitment upon Company.

Acknowledgement of Amendments. Receipt of an amendment to a solicitation must be acknowledged in writing.

Proposal Contact. Any questions regarding any portion of this RFP must be coordinated through the Company’s Procurement Officer, identified as Company’s Contact in the Introduction. No written or verbal correspondence will be permitted with any other member of the Company without coordination through the Company’s Procurement Officer.

Failure to comply with this requirement may result in the Offeror’s disqualification from consideration for award. The Company is open to proposal clarification questions/discussions in regard to this RFP via the email address or telephone number provided in the Introduction.

Omissions. It shall be clearly understood that, not-withstanding the detailed requirements contained herein, it is the Offeror’s responsibility to identify and quote any aspect or area which may have been omitted in this RFP and which will nevertheless be necessary to meet the general requirements of the defined effort.

Proposal Acceptance. The Company reserves the right to (a) consider proposals or modifications to proposals received after the due date should such action be determined to be in the best interest of Company or its customer, and/or (b) make award without written or oral discussion.

Affordability. This effort is in support of the U.S. Government, who has a vital mission and constrained resources, and it is incumbent upon industry to provide our customer with high quality and affordable solutions. The Company considers this challenge to be a major discriminator in our proven performance and demonstrated value to our customers. The Company has developed a number of initiatives to drive value for our customer, and we expect our partners in our supply chain to do the same. It is requested as part of your proposal in response to this RFP that you articulate and demonstrate specifics in your offer that are affordable and meet or exceed all technical and schedule requirements. Your response to these criteria will be an element of the proposal evaluation and award decision process.

Payment. Payment shall be made by electronic funds transfer (EFT). EFT enrollment shall be completed during the Ariba registration process.

Rights to Technical Data in Successful Proposals. Should an Agreement be awarded based on a proposal, it is policy, in consideration of the award, to obtain unlimited rights for the Government in technical data (but not commercial or financial information) contained in a successful proposal upon which award of an Agreement is based. To exclude technical data contained in a proposal from the Government’s rights, the offer must:

(1) Advise the Company that the technical data, or portions thereof that are identified by the Offeror, are covered by the restrictive notice regarding the disclosure and use of proposal information in accordance with the provision of this RFP entitled Treatment of Offer Information and request that such protection be maintained by excluding the data from the Government’s rights; or

BSD-CS-2282 (Rev.2) October 1, 2025

(2) Establish to the Company’s satisfaction that identified portions of the technical data do not relate directly to or will not be utilized in the work to be performed under the Agreement, and request that such portions be excluded from the Government’s rights.

If unlimited rights to technical data in successful proposals, as set forth in the first paragraph of this section are to be acquired, it shall be by use of the clause below titled, “Rights to Proposal Data (Technical).” Any excluded technical data will be identified by inserting appropriate proposal page numbers in the clause, which clause enables the identification of data to be excluded from the Government’s rights, as discussed in the first paragraph of this section. Such exclusion is not dispositive of the protective status of the data, but any excluded technical data, as well as any commercial and financial information contained in the proposal, will be used for evaluation purposes only. If there is a need to have access to any of the excluded technical data during contract performance, their acquisition will be as limited rights data, if they so qualify, in accordance with FAR 27.404-1(d).

Rights to Proposal Data (Technical)

Except for data contained on pages _______, it is agreed that as a condition of the award of this subcontract and notwithstanding the conditions of any notice appearing thereon, the Government shall have unlimited rights (as defined in the “Rights in Data – General” clause contained in this subcontract in and to the technical data contained in the proposal dated, _______, upon which this subcontract is based.

Treatment of Offer Information. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Company or the Government except for evaluation purposes, shall:

(a) Mark the title page with the following legend:

This proposal includes information that shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, an Agreement is awarded to this Offeror as a result of—or in connection with—the submission of this information, the Company and the Government shall have the right to duplicate, use, or disclose the information to the extent provided in the resulting Agreement. This restriction does not limit the Company’s and the Government's right to use information contained in this information if it is obtained from another source without restriction. The information subject to this restriction are contained in pages [insert numbers or other identification of pages]; and

(b) Mark each page of information it wishes to restrict with the following legend:

Use or disclosure of information contained on this page is subject to the restriction on the title page of this proposal.

Company Profile. Provide a company profile to include business classification (e.g. Large, Small, Disadvantaged, etc.).

Signing Authority. Provide the names, positions, email address, and phone numbers of persons authorized to negotiate this proposal, contractually commit the Offeror, or persons to be contacted for clarification or questions.

Proposal Validity. Unless otherwise stated in the Offeror’s proposal, the Offeror’s proposal shall be valid for 120 calendar days.

FOB and Shipping Terms. FOB Destination for domestic shipments. The preferred terms for international shipments are Delivered at Place (DAP). Do not insure shipments.

Offeror Business Information. Complete business address of the Offeror, the corporate name to be used on any resultant contract, and the remittance address if different from that above. Identify “parent company” or “sponsoring corporation” name, also provide such identity as appropriate.

Withdrawal of Offers. Offers may be withdrawn by written notice received by the Procurement Officer at any time before award.

Proposal Package. A complete proposal package consists of the following elements:

Technical Proposal Price Proposal Exceptions/Non-Compliance Conditions of Proposal / Assumptions Supplementary Requirements

TECHNICAL PROPOSAL REQUIREMENTS:

The technical proposal should be specific, detailed, and complete to demonstrate clearly and fully that the Offeror has a thorough understanding of the Company’s requirements. The technical proposal must enable the technical evaluators to make a thorough analysis and arrive at a sound determination as to whether or not the proposal meets the Company’s requirements. The proposal shall include descriptions sufficient to describe the Offeror’s technical approach. The technical proposal must be sufficient to show how the Offeror proposes to comply with the Company’s requirements and it must include a full explanation of the methods proposed. The Offeror shall include a glossary of acronyms and special terminology.

No certified cost or pricing information shall be included in the technical proposal.

The technical proposal must be in the following format:

Technical Objectives. State the overall objectives and the specific accomplishments you hope to achieve. Indicate the rationale for your plan, and relation to comparable work in progress elsewhere. Review pertinent work already published which is relevant to this project and your proposed approach. This should support the scope of the project as you perceive it.

Technical Approach. Use as many subparagraphs, appropriately titled, as needed to clearly outline the general plan of work. Discuss phasing of research and possible or probable outcome of approaches proposed.

Technical proposal should include discussion on the following:

1. Capability and Relevant Experience

The offeror shall describe its corporate capability and relevant experience performing work involving the design, fabrication, integration, testing, delivery, installation, and support of metal laser powder bed fusion L-PBF systems or similarly complex industrial additive manufacturing systems.

The offeror shall provide:

• A description of relevant prior efforts of similar scope, complexity, and technical content;

BSD-CS-2282 (Rev.2) October 1, 2025

• A summary of experience with production-capable metal L-PBF systems, including multi-laser systems and tall-build systems;

• A description of experience providing common software environments for build preparation, machine control, and process-parameter management across multiple machine platforms;

• A description of experience with factory acceptance testing, site acceptance testing, installation, commissioning, calibration, and training for integrated metal additive manufacturing systems; and

• A description of experience supporting process development, qualification, and production-relevant operation.

2. Facilities, Equipment, and Personnel

The offeror shall demonstrate that it possesses, or will have access to, the facilities, equipment, and personnel necessary to fulfil this requirement.

• The location/s where work will be performed;

• A description of the facilities to be used for design, assembly, integration, factory testing, and support;

• A description of major manufacturing, calibration, and test equipment available for performance of this effort;

• Identification of key personnel who will be responsible for contract performance, installation, commissioning, training, and technical support, including their roles, qualifications, and relevant experience; and

• Identification of subcontractors, suppliers, or teaming partners, if any, including their roles and relevant capabilities.

3. Technical Approach

The offeror shall describe its overall technical approach for satisfying the requirements of the solicitation and Statement of Work.

• Understanding of the requirement to furnish one medium-scale dual-laser metal L-PBF system and one large-scale six-laser tall-build metal L-PBF system;

• Its approach to meeting all common and system-specific technical requirements, including laser configuration, build-volume capability, inert-atmosphere operation, oxygen monitoring, gas recirculation, and layer-thickness capability;

• Its approach to providing coordinated multi-laser processing, laser assignment, laser-field calibration, and overlap-zone management;

• Its approach to providing beam-shaping capability selectable independently for each laser from Gaussian mode to ring mode;

• Its approach to machine monitoring, near-infrared (NIR) layer imaging, build-data capture, and export;

• Its approach to providing a substantially common OEM software environment for build preparation, machine control, and process-parameter management across both systems;

• Its approach to demonstrating transfer of build files and process parameter sets between the two systems;

• Its approach to providing peripherals, ancillary equipment, and powder/material handling equipment required for safe routine production use; and

BSD-CS-2282 (Rev.2) October 1, 2025

• Identification of significant technical, manufacturing, software, interoperability, supply chain, installation, and schedule risks, together with proposed mitigation measures.

4. System Configuration

The offeror shall describe the specific system configuration proposed for each machine.

• Manufacturer and model designation of each proposed system;

• Identification of the offered medium-scale dual-laser system and large-scale six-laser tall-build system;

• The offered usable build volume for each system;

• Laser quantity, laser-field layout, overlap-zone dimensions, and any simultaneous-operation limitations for each system;

• For the medium-scale system, the offered build plate temperature capability;

• For the large-scale system, the offered full usable Z-height, Z-axis calibration method, Z-axis accuracy and repeatability, thermal-management approach for tall builds, platform loading limits, and powder-removal method;

• Identification of included peripherals and ancillary equipment; and

• Identification of any exceptions, assumptions, exclusions, or operational limitations affecting use of the proposed systems.

5. Software and Data Approach

The offeror shall describe the software and data environment proposed for both systems.

• A description of the OEM software product family proposed for machine control, build preparation, process-parameter management, monitoring, and data review;

• A description of how the software environment is common, or substantially common, across both systems;

• A description of software licensing, including whether licenses are perpetual, term-based, subscription-based, node-locked, floating, or otherwise restricted;

• A description of software update and support terms;

• A description of the process-parameter editing capability available to Company;

• A description of build-data export capability, including machine events, oxygen level, laser status, recoater status, build parameters, build-file identification, software version, and NIR layer-image data;

• A description of interoperability between the two systems, including transfer of representative build files and process parameter sets; and

• A description of any network, remote-service, cybersecurity, cloud, or external-connectivity requirements.

6. Facility Planning, Installation, and Commissioning Approach

The offeror shall describe its approach to facility planning, delivery, installation, commissioning, and startup support.

• Preliminary and final facility-planning documentation to support site preparation;

• Machine footprint, dimensions, service clearances, mass, floor-loading, rigging, transportation-route, and installation-access requirements;

• Electrical, inert-gas, cooling, ventilation, exhaust, compressed-air, network, and other utility requirements;

• Safety system and hazardous-material handling requirements;

• Delivery, unloading, rigging, and placement requirements;

• Installation, startup, calibration, and commissioning approach; and

• Identification of Seller, Company, and third-party responsibilities for installation and startup activities.

7. Testing and Verification Approach

The offeror shall provide a detailed description of the testing and verification approach that will be used to demonstrate that the proposed systems meet all solicitation requirements prior to and after delivery.

• Planned factory acceptance testing FAT and site acceptance testing SAT activities for both systems;

• Its approach to qualification builds using Haynes 282 powder;

• The method for verifying usable build envelope, laser quantity, simultaneous multi-laser operation, water-cooled optics, 20 µm layer-thickness selection, inert-atmosphere performance, oxygen concentration of 500 ppm or less prior to build start, gas recirculation, calibration, laser-field alignment, software installation, and build-data export;

• Method for demonstrating transfer of a representative build file and process parameter set between the two systems using the supplied software environment;

• The instrumentation, measurements, data collection methods, and acceptance criteria to be used;

• The approach to documenting test procedures, test results, discrepancies, corrective actions, and final verification status; and

• The approach to correction and retest if FAT or SAT requirements are not initially met.

8. Delivery and Documentation

The offeror shall describe its approach to delivery and associated contract deliverables.

• Packaging, preservation, handling, shipment, and rigging information;

• Installation, startup, commissioning, and onsite support approach;

• Technical data and documentation to be delivered, including manuals, drawings, schematics, maintenance information, calibration procedures, software documentation, spare-parts lists, and test reports;

• Preliminary and final facility-planning documentation;

• Software licensing documentation;

• Certification documentation and labeling evidence; and

BSD-CS-2282 (Rev.2) October 1, 2025

9. Training

The offeror shall describe its approach to onsite training for both systems.

• Training content covering machine operation, powder handling, build preparation, process-parameter editing, multi-laser operation, beam-shape selection, calibration, routine maintenance, troubleshooting, and transfer of build files and parameter sets between systems;

• Identification of operator-level and maintenance-level training;

• Training duration, format, number of trainees supported, and training materials to be provided;

and

• The proposed schedule for completion of training prior to final acceptance.

10. Schedule

The offeror shall provide a detailed schedule for contract performance in accordance with the solicitation and Statement of Work.

• Preliminary facility-planning package submission;

• Final proposed machine configuration and utility requirements submission;

• FAT plan submission;

• FAT milestones for both systems;

• Delivery milestone;

• Installation and commissioning milestones;

• SAT milestone;

• Training milestone; and

• Final turnover documentation milestone.

11. References / Relevant Prior Work

The offeror shall provide information on recent and relevant prior work demonstrating successful performance on efforts involving fabrication, integration, testing, delivery, installation, and support of similar metal additive manufacturing equipment.

For each reference, the offeror shall provide:

• Customer name;

• Contract number or purchase order number, if applicable;

• Period of performance;

• Contract value, if available;

• Description of the work performed;

• Description of the similarity of the effort to this requirement; and

• Customer point of contact information, including telephone number and email address.

12. Other Considerations

Record and discuss specific factors not included elsewhere which support the proposal. Using specifically titled subparagraphs, items may include:

• Any agreements and/or arrangements with subcontractors, suppliers, or service partners;

• Unique software, monitoring, calibration, or multi-platform interoperability capabilities advantageous to this effort;

• Unique safety features, powder-handling methods, or operating procedures established to protect personnel;

• Recommendations for changes to reporting requirements or deliverables if such changes would improve execution of the proposed approach; and

• Other factors the offeror believes are important in support of its proposed systems and services.

13. Warranty and Service Support

Seller shall provide:

• a minimum warranty period of 2 years beginning upon final acceptance or beneficial use

• warranty terms covering defects in materials, workmanship, software necessary for operation, and installation quality

• service response procedures and points of contact

• recommended spare parts and lead times

• software support/update terms applicable during the warranty period

14. Proposal/Configuration Identification

Seller shall clearly identify any exceptions, assumptions, optional features, consumables not included, software limitations, and dependencies required to meet this SOW.

Technical Methods. Describe in detail the methodologies you will use for the project, indicating your level of experience with each, areas of anticipated difficulties, and any unusual expenses you anticipate.

Schedule. Provide a schedule for completion of the work and delivery of items specified in the statement of work.

Performance or delivery schedules shall be indicated for phases or segments, as applicable, as well as for the overall program. Schedules shall be shown in terms of calendar months from the date of authorization to proceed or, where applicable, from the date of a stated event, for example, receipt of a required approval by the Company. Unless the request for proposal indicates that the stipulated schedules are mandatory, they shall be treated as desired or recommended schedules. In this event, proposals based upon the Offeror's best alternative schedule, involving no overtime, extra shift or other premium, will be accepted for consideration.

Facilities and Resources. List/describe all facilities and resources available for this project, including any equipment.

Other Considerations. Identify and discuss specific factors not included elsewhere which support your proposal. Using specifically titled subparagraphs, items may include:

• Any agreements and/or arrangements with subcontractor(s). Provide as much detail as necessary to explain how the statement of work will be accomplished within this working relationship.

• Unique arrangements which none or very few organizations are likely to have, which is advantageous for effective implementation of this project.

• Equipment and unusual operating procedures established to protect personnel from hazards associated with this project.

• Other factors you feel are important and support your proposed research.

BSD-CS-2282 (Rev.2) October 1, 2025

• Recommendations for changing reporting requirements or other deliverables if such changes are more compatible with the offeror's proposed schedules.

PRICE PROPOSAL REQUIREMENTS:

All proposals shall be submitted in U.S. Dollars (USD). If a standard proposal pricing worksheet/form is provided within this RFP, the Offeror shall submit their pricing via the worksheet/form. If the worksheet/form is not provided, the Offeror may submit their pricing information in their own format.

This proposal may be subject to a government price audit.

The price breakdowns shall identify the following information: direct labor, subcontracts, travel, materials and equipment, other direct costs, indirect expenses, and fee or profit.

Labor. For direct labor, identify the labor category, hours, and fully burdened labor rates. Identify each direct labor category and include a brief job description and minimum education and experience requirements for each subcontractor labor category proposed. If the period of performance is for more than one year, show the information for each year proposed. Please identify all Key Personnel proposed.

Subcontractors. Include all subcontractor proposals. All subcontracted labor must identify labor category, hours, and fully burdened rates. Identify each subcontractor labor category and include a brief job description and minimum education and experience for each subcontractor labor category proposed. If lower tier subcontractor will travel, furnish equipment, materials, supplies, etc. additional quotations are required.

Travel. Include details on number of trips, purpose of trips, number of travelers, origin and destination of traveler, number of days of travel, airfare costs, lodging costs, meals and incidental costs, automobile rental costs, parking expenses, and/or POV mileage and applicable rates. All travel costs are to be in accordance with the Federal Travel Regulation FAR 31.205-46 as cited under US Government Joint Travel Regulation (JTR) guidelines. Travel costs will not be fee-bearing and may include G&A only.

Materials and Equipment. Include a breakdown of each item along with supporting documentation for prices proposed, e.g., quotes from suppliers and/or catalog cut sheets with pertinent pricing.

Other Direct Costs. The Offeror shall submit complete details of how "other direct costs" (ODCs) were derived.

Fee or Profit. The Offeror shall submit a presentation of the details of its proposed profit/fee in the weighted guidelines format as described in DFAR 215.404-71 or use a similar structured approach.

Milestone Payment Plan. The Company may consider a proposed payment plan with the Offeror’s response. Proposed payments must demonstrate significant progress against the schedule incorporated into the subcontract.

Government Approved Rates. If any of the proposed rates and factors have been accepted or approved by a government agency, the Offeror shall identify the agency, its location, and the date of such acceptance or approval and provide a copy of the approval letter.

BSD-CS-2282 (Rev.2) October 1, 2025

All Other Costs Proposed. The Offeror shall submit complete details of any other costs not specifically identified or addressed above. The details shall be presented in a manner that will enable a comprehensive and thorough evaluation to be conducted.

EXCEPTIONS/NON-COMPLIANCE:

Exception(s) to or non-compliance with any portion of this RFP shall be clearly identified in a separate Exceptions/Non-Compliance section referencing the specific document, page, paragraph, and item.

Exceptions identified in the Offeror’s Technical Proposal need not be restated in this section. You are required to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this RFP will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

CONDITIONS OF PROPOSAL/ASSUMPTIONS:

The Offeror shall identify any conditions and/or assumptions of its proposal in a separate Conditions of Proposal/Assumptions section. The Offeror shall include a list of any Company/Government equipment and/or information needed as a condition of performance. Offeror shall include its assertion of Limited or Restricted Rights in Data and/or Software.

SUPPLEMENTARY REQUIREMENTS:

Representations and Certifications – Abbreviated. If your proposal exceeds $15,000, Offeror must complete and return a copy of the Representations and Certifications – Abbreviated (BSD-CS-2260) form, a copy of which can be found here: https://contracts.ornl.gov/special-articles-and-forms/.

Organizational Conflicts of Interest. If your proposal exceeds $15,000 and the Special Provisions section of this RFP includes the "Organizational Conflicts of Interest" clause, the statement required by paragraph (c) of the provision entitled "Organizational Conflicts of Interest Disclosure - Advisory and Assistance Services," is made a part of this RFP. A copy of these OCI disclosure statement requirements for Advisory and Assistance Services can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Small Business Subcontracting Plan. If your offer, including options, is $900,000 (or $2 million for Construction) or more and the Offeror is a large business, the Offeror shall submit a Small Business Subcontracting Plan that fully meets the requirements of FAR 52.219-9 or complete the ORNL Small Business Subcontracting Plan Form (BSD-CS-2129). A copy of this form can be found here: https://contracts.ornl.gov/special-articles-and-forms/. Annual small business reporting will be required via the Electronic Subcontracting Reporting System (http://www.esrs.gov). If the Offeror determines it is not required to submit a plan for subcontracting with small business concerns, they shall submit a Representations Regarding Small Business Subcontracting Plan.

Cost Accounting Standards. If your offer exceeds $2.5 million, return a completed copy of the Cost Accounting Standards (CAS) Notices and Certification form (BSD-CS-2039). A copy of this form can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Certified Cost and Pricing Data. Offerors are not required to submit certified cost or pricing data with their offer; however, such data may be requested by the Company prior to award if the award is over $2.5 million and no valid exception applies.

https://contracts.ornl.gov/special-articles-and-forms/ http://www.esrs.gov/ https://contracts.ornl.gov/wp-content/uploads/2023/11/Representations-Regarding-Small-Business-Subcontracting-Plan-BSD-CS-2125-11.15.23-1.pdf

BSD-CS-2282 (Rev.2) October 1, 2025

Foreign End Products. The Offeror shall list as foreign end products those end products that are manufactured outside of the United States that do not qualify as domestic end products. List all foreign end products proposed and their country of origin.

6. COMPETITION

This RFP is being issued on a competitive basis. The Company intends to make one award.

Access to ORNL Site. Vendor personnel may come onto the ORNL site only if they have a current ORNL badge or a visitor's pass. Persons who need visitors' passes to deliver offers or participate in site visits must provide their e-mail address to the Procurement Officer on a workday at least 24 hours in advance. The Site Administrator will send a link to a secure portal (via-email) where vendor personnel provide the following information: (i) Full name, (ii) employer, (iii) social security number, (iv) date of birth, (v) gender and (vi) country of citizenship. Visitors' passes must be picked up at the Visitor Center, Building 5200. Government issued photo identification is required.

Questions. Questions concerning this RFP must be submitted in writing, via email, to the Procurement Officer listed in the Introduction of this RFP. Information given to one prospective offeror will be furnished to all prospective offerors if a lack of the information would be prejudicial to them.

7. BASIS OF AWARD

Basis of Award – Lowest Price Technically Acceptable (LPTA). An award resulting from this solicitation will be made to the responsible offeror submitting the lowest-priced offer that meets all specified requirements. Offers will be evaluated for technical acceptability under each of the factors listed below. An offer that is evaluated as unacceptable under any factor will not be considered for award. In your proposal, please clearly document how your offer meets or exceeds the below listed acceptability factors. Note and explain any deviation from the specifications. Make specific written response to items that cannot be met as specified in the specifications.

Technical Acceptability Factors:

1. Provide the requested services per SOW/ Specification (Attachment A) with no exceptions.

8. SPECIAL PROVISIONS

As listed is Section 7, Special Provisions of Attachment E - Fixed Price Subcontract – Draft.

9. PAYMENT TERMS

Payment terms are Net 30 (Large Business) or Net 15 (Small Business) days upon final acceptance of the product/service. All payments will be made in U.S. Dollars (USD). Payment shall be made by electronic funds transfer.

10. CLOSING

Should additional information be required on any of these requests please do not hesitate to contact the undersigned Procurement Officer below.

Sincerely, ORNL Procurement Officer: Rian Lewis Email: lewisgr@ornl.gov mailto:lewisgr@ornl.gov