RFP27-014 Multi-Terminal_LEO_Internet.pdf

State of Washington

Washington Military Department

EMERGENCY MANAGEMENT DIVISION

RFP27-014

REQUEST FOR PROPOSAL

for

Multi-Terminal Low Earth Orbit Satellite Internet Service

INTRODUCTION

This Request for Proposals (RFP) is a competitive procurement issued by the Washington Military Department (WMD) pursuant to RCW chapter 39.26. The Washington Military Department (WMD) intends to establish and award a contract for Low Earth Orbit (LEO) satellite internet data service and associated hardware to support the Washington State Emergency Management Division's All-Hazard Alert Broadcast (AHAB) siren network, State Emergency Operations Center (SEOC) field operations, continuity communications, and other WMD satellite connectivity needs as they arise during the contract term. The contract will provide low-latency, high-reliability connectivity across approximately 122 AHAB siren sites, higher-bandwidth fixed sites, and mobile terminals, with room to add sites over a three-year term plus two three-year renewal options.

This RFP is divided into 5 Sections:

Section 1 - Deadlines and Questions

Section 2 - Information about the Procurement

Section 3 - How to Prepare and Submit a Proposal for this RFP

Section 4 - Proposal Evaluation

Section 5 - Contract Award

This RFP in no way obligates or otherwise commits the WMD to awarding a contract, and the WMD reserves the right to cancel this RFP if it is considered to be in the best interests of the WMD.

This RFP is contingent on available funding, and although the WMD anticipates immediate execution of the contract, there may be some delays in obtaining the necessary funds. This contingency on available funding may cause the WMD to postpone, alter, or cancel the project.

For transparency purposes, the awarded bid(s) and bid award documents will be posted on WMD’s website after an award is made. Other bids will be made available upon request.

In addition, this RFP includes the following Exhibits and Figures:

Exhibit A1 – Bidder’s Responsiveness Checklist. This Exhibit notates WMD’s review of each proposal to determine if the proposal is complete.

Exhibit A2- Bidder’s Certification: This Exhibit includes the Bidder’s acknowledgement of their compliance with the conditions of this RFP.

Exhibit A3 – Bidder’s Profile: This Exhibit identifies the information that the Bidder must provide to the WMD.

Exhibit B1 – Proposed Contract: This Exhibit is the proposed form of the contract to be awarded as a result of this RFP.

Exhibit B2 – Contract Issues List: This Exhibit outlines the Bidder’s issues, if any, and proposed resolution if they have any business concerns with the form of the contract to be awarded. Note, however, that the WMD reserves the right not to modify the contract and to award the contract on the basis of a Bidder’s willingness to agree to the contract.

Exhibit C – Performance Requirements: This Exhibit details the performance requirements for this RFP.

Exhibit D – Bid Sheet: This Exhibit provides information that bidders will complete as part of their bid and the price evaluation tool that WMD will use to evaluate and compare bids.

Exhibit E – Complaint, Debrief, & Protest Requirements: This Exhibit details the applicable requirements to file a complaint, request a debriefing conference, or file a protest regarding this RFP.

Exhibit F - Diverse Business Inclusion Plan – Subcontractors: This Exhibit details the Diverse Business Inclusion Plans that are required for bidders who plan to utilize subcontractors to perform the contract, if awarded.

Exhibit G – Doing Business with the State of Washington: This Exhibit provides information regarding contracting with the State of Washington.

SECTION 1 - DEADLINES AND QUESTIONS

This section identifies important deadlines for this RFP and where to direct questions regarding the RFP.

Important dates: The following table identifies important dates for this RFP:

Item Date

RFP Posting Date: Tuesday, October 13, 2026

Pre-Bid Conference:

Wednesday, October 21, 2026 at 11:00am PDT

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/249479551575225?p=hAo0I5tj3BpBqIVk6a Meeting ID: 249 479 551 575 225 Passcode: pN3PU3if

Need help? | System reference Dial in by phone +1 564-999-2000,,51970811# United States, Olympia

(833) 322-1218,,51970811# United States (Toll-free) Find a local number Phone conference ID: 519 708 11#

RFP Questions Deadline:

Monday, November 2, 2026 at 5:00pm PST

RFP Questions’ Responses Posted:

Monday, November 9, 2026

Deadline for Submitting Proposals:

Thursday, December 3, 2026 at 5:00pm PST

Anticipated Announcement of

Apparent Successful Bidder:

By January 15, 2027

Contract ends: Initial term ends 3 years after installation.

The RFP (and award of the contract) is subject to complaints, debriefs, and protests as explained in Exhibit E– Complaint, Debrief & Protest Requirements, which may impact the dates set forth above.

https://teams.microsoft.com/meet/249479551575225?p=hAo0I5tj3BpBqIVk6a https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGIyNjg0NjAtZDdhYS00MzQxLWI2YzQtODhlNzZkYWE4OWI0%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22c56c2360-8306-4291-9822-819e10b4f60e%22%7d tel:+15649992000,,51970811 tel:8333221218,,51970811 https://dialin.teams.cloud.microsoft/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=51970811

The WMD reserves the right to amend and modify this RFP. Only bidders who have properly registered and downloaded the original RFP directly via WEBS will receive notifications of amendments to this RFP, which bidders must download, and other correspondence pertinent to this procurement. To be awarded a contract, bidders must be registered in WEBS. Visit https://fortress.wa.gov/ga/webs to register.

Questions: Questions or concerns regarding this RFP must be directed to the following Procurement Coordinator:

RFP Procurement Coordinator

Name: Alyssa Pearson, Contracts & Procurement Administrator

Telephone: 253-512-7137

Email: contracts.office@mil.wa.gov https://fortress.wa.gov/ga/webs mailto:contracts.office@mil.wa.gov

SECTION 2 - INFORMATION ABOUT THE PROCUREMENT

2.4 PURPOSE OF THE PROCUREMENT. The purpose of this Competitive Solicitation is to receive competitive bids to evaluate and, as appropriate, award a Contract for WMD to procure Low Earth Orbit (LEO) satellite internet data service and associated hardware specific goods and/or services as set forth herein. Pursuant to Washington’s Procurement Code for Goods and Services, RCW chap. 39.26, state agency purchases of goods and services must be based on a competitive solicitation process in which the Contract is awarded to the lowest responsive, responsible bidder. This RFP may be used to identify more than one Contractor, representing different Low Earth Orbit (LEO) satellite constellations for redundancy and continuity.

2.5 SCOPE OF WORK OF THE PROCUREMENT. WMD is soliciting bids from qualified Contractors to provide Low Earth Orbit satellite internet service and associated hardware to support the Washington State Emergency Management Division's statewide emergency communications infrastructure, including the All-Hazard Alert Broadcast (AHAB) siren network, State Emergency Operations Center (SEOC) field and continuity operations, and other WMD satellite connectivity needs that may arise during the Contract term.

WMD operates approximately 122 AHAB sirens located primarily along the Washington coast, providing outdoor public alerting for tsunamis and other hazards. Satellite connectivity serves as a primary communication path between siren remote terminal units (RTUs) and the control system, with cellular or other terrestrial connections providing redundancy at most, but not all, sites. WMD also requires satellite connectivity for a small number of higher-bandwidth fixed sites and several mobile terminals supporting SEOC field deployment and continuity of operations. Other satellite internet use cases for WMD may be also supported through this contract.

The awarded Contractor shall provide:

2.5.1 Hardware: Satellite terminals and associated equipment suitable for three deployment types. Numbers are provided for planning reference and may change:

Low-bandwidth, pole-mounted terminals for AHAB siren RTU sites (122 sites);

Portable/mobile terminals (4) for SEOC field deployment, continuity operations, and other required use cases;

Higher-bandwidth terminals for a small number (2) of fixed sites.

Terminals must be capable of, or the Contractor must sell appropriate hardware for, mounting to a wood utility pole. Terminals must output a standard data connection (e.g., Ethernet) to a separate modem, gateway, or networking device supplied by WMD. Terminals must not be rendered inoperable, bricked, or deactivated by Contractor upon Contract expiration or termination; WMD shall retain functional use of hardware it has purchased regardless of the status of the service contract.

Only original, new-condition hardware shall be delivered; substituted, refurbished, used, or non-original hardware will not be accepted. Contractor must provide hardware availability and provide advance notice of hardware revisions or End-of-Life changes. Additionally, Contractor must provide and maintain a complete and current ‘catalog’ of hardware and accessories list with pricing.

Contractor shall provide, in writing, the process for WMD to troubleshoot hardware problems and exercise warranty claims. WMD shall have the benefit of the manufacturer's/ Contractor's standard hardware warranty.

All applicable electronics must be listed on the Electronic Products Environmental Assessment Tool Registry (EPEAT).

2.5.2 Data Service: Contractor shall provide, or be an authorized reseller of, LEO satellite data service meeting, at minimum:

For all sites:

Measurable latency of less than 100ms;

A priority (or equivalent non-best-effort) connectivity service tier for all terminals.

Support for encrypted data transmission (e.g., VPN or equivalent secure tunneling) between terminals and WMD's network, without material degradation to latency or throughput performance.

In addition to the common requirements, for low-bandwidth sites:

Download speeds of 10 Mbps or greater (25 Mbps or greater preferred);

Upload speeds of 5 Mbps or greater (10 Mbps or greater preferred);

A data allowance of approximately 3-5 GB/month per terminal, with pricing structured to reflect low per-terminal cost across a large multi-site deployment, such as pooled data or an alternative solution;

o If using a pooled data structure, Contractor must provide a pathway for accommodating and billing for unexpected increases in data consumption without service.

In addition to the common requirements, for mobile and higher bandwidth sites:

Download speeds of 25 Mbps or greater (50 Mbps or greater preferred);

Upload speeds of 10 Mbps or greater (15 Mbps or greater preferred);

The ability for certain terminals to reside in a standby state, with service able to be activated at time of need (within 1 hour), or a similar capability;

The ability to operate outside any pooled or capped data structure;

Mobile terminals must be capable of relocating to different areas within Washington

State without incurring roaming charges or other penalties.

Contractor shall provide, in writing, the process of WMD to relocate and subsequently

(re)activate mobile terminal devices.

2.5.3 Program Management and Support: Contractor shall provide a centralized management portal for device activation, monitoring, and billing; 24/7/365 technical support and trouble reporting; and a defined uptime Service Level Agreement of at least 99.9%, consistent with industry-standard offerings for Priority-tier LEO satellite service. The Contractor management portal must be capable of supporting multiple users.

The Contractor may provide a tiered support model to ensure timely and effective resolution of service needs. At a minimum, the Contractor must meet the following response requirements:

Critical Service Outage: If the supported service becomes unavailable or experiences a critical failure, the Contractor shall provide immediate response and begin remediation without delay.

Non-Critical Operational Support: For operational needs that do not impact immediate continuity of service, such as relocation of units or routine adjustments, the Contractor shall provide a response within 24 hours of notification.

Failure to meet any SLA requirement may constitute grounds for contract termination or other remedies as determined by the State. The State reserves the right to cancel the contract, in whole or in part, if the Contractor repeatedly or materially fails to meet SLA obligations.

Contractor must provide advanced notice of at least 24 hours of any planned service interruptions, maintenance, or testing that could affect service availability or performance, when such notice is made available to Contractor by the underlying satellite provider, regardless of whether the affected service is currently active.

Contractor shall monitor the Service for each device and provide real-time, end-to-end status visibility to WMD via the management portal. Contractor shall maintain and provide an issue escalation procedure identifying points of contact, escalation order, and resources engaged at each stage. All data transmitted is WMD's data; Contractor shall not access, monitor, capture, or tag WMD data.

2.5.4 Contractor Neutrality: This procurement is open to qualified resellers/value-added resellers of any LEO satellite constellation meeting the requirements herein and is not intended to be restricted to a single reseller of a given constellation's service.

2.5.5 Deployment and Phasing: WMD has some initial funding to procure an initial batch of terminals and associated initial annual service. WMD anticipates continuing to procure additional terminals and service incrementally, as funding becomes available, until the siren network and other identified sites are fully equipped. Thereafter, the Contract will primarily support ongoing data service, hardware replacement, additional terminals as needed, and technical support.

2.5.5.1 Contractor shall provide estimated time to delivery for all specified goods and services. Goods and services should be delivered no later than 90 days after order is placed with Contractor, and be available starting no later than 90 days after completed contract.

2.6 CONTRACT TERM. The resulting Contract term is three (3) years, with two (2) optional three (3) year renewal periods. The awarded contract may be extended if necessary, due to funding or time constraints.

2.7 ESTIMATED CONTRACT VALUE. Although WMD does not represent or guarantee any minimum purchase from the Contract, WMD anticipates purchasing approximately 130 terminals over the life of the Contract (across siren, fixed, and mobile site types) with an annual service budget of around $50,000, not including initial equipment costs. Contractors are encouraged to be as competitive as possible. These figures are provided for planning purposes only, based on preliminary Contractor pricing information, and do not constitute a guarantee of purchase volume or value.

2.8 CONDITIONS OF WORKING ON-SITE. Successful Bidders must be willing to work on the WAARNG/WMD installations during normal business hours and on the availability of site personnel. Generally, this is Tuesday through Friday from 7:00 am through 4:30 pm. Any site work NOT within the agency’s core hours is to be coordinated and scheduled a minimum of one (1) week in advance of the site visit. This will allow personnel to be present and available during those hours. Failure to provide advance notice may result in temporary denial of access to the installation and/or time delays and interruptions of daily operations at Camp Murray.

2.9 SUBCONTRACTOR PARTICIPATION MONITORING AND REPORTING Once a contract is awarded through the solicitation or proposal process, the awarded Prime Contractor is obligated to complete the Contractor registration in Access Equity. Access Equity is a secure online Contractor management system (B2GNow). Confidential information (Tax ID, etc.) will not be published. Prime Contractors that have previously registered with B2Gnow for any public entity, must verify the system has updated information. Contractors can access the system at https://omwbe.diversitycompliance.com/ or through a direct link on the Office of Minority and Women’s Business Enterprises (OMWBE) website at: https://omwbe.wa.gov/.

Each month during the contract, the Prime Contractor will report payments to ALL Subcontractors through the Access Equity system. This monthly reporting information includes total payment in dollars made to the Subcontractor, payment dates, and any additional information required to verify payment to Subcontractors. The Prime Contractor will enter this payment information into the Access Equity system, and the Subcontractors will verify this payment information in the system. Online training is available through the Access Equity/B2Gnow system. This requirement applies to both Prime Contractors and Subcontractors.

https://omwbe.diversitycompliance.com/ https://omwbe.wa.gov/

SECTION 3 - HOW TO PREPARE AND SUBMIT A PROPOSAL FOR THIS RFP

This section identifies how to prepare and submit a proposal to the WMD for this RFP. By responding to this RFP and submitting a bid, bidder acknowledges having read and understood the entire RFP and accepts all information contained within this RFP.

3.1. Pre-Bid Conference. WMD will host a Competitive Solicitation pre-bid conference at the time and location indicated in Section 1 of this Competitive Solicitation. Attendance is not mandatory.

Bidders, however, are encouraged to attend and participate. The purpose of the pre-bid conference is to clarify the Competitive Solicitation as needed and raise any issues or concerns that bidders may have. If changes to the Competitive Solicitation are required as a result of the pre-bid conference, the Procurement Coordinator will post an amendment to this Competitive Solicitation to WEBS. Assistance for disabled, blind, or hearing-impaired persons who wish to attend the pre-bid conference is available with prior arrangement by contacting the Procurement Coordinator.

3.2. BIDDER COMMUNICATIONS AND QUESTIONS. During the RFP process, all bidder communications regarding this RFP must be directed to the Procurement Coordinator as set forth in Section 1 of this RFP. Bidders should rely only on this RFP and written amendments to the RFP issued by the Procurement Coordinator. In no event will oral communications regarding the RFP be binding.

Bidders are encouraged to make any inquiry regarding the RFP as early in the process as possible to allow WMD to consider and, if warranted, respond to the inquiry. If a bidder does not notify WMD of an issue, exception, addition, or omission, WMD may consider the matter waived by the bidder for protest purposes.

If bidder inquiries result in changes to the RFP, written amendments to the RFP will be issued and posted on WEBS.

Unauthorized contact regarding this RFP with other state employees involved with the RFP may result in bidder disqualification.

3.3. PRICING. Proposal prices must include all cost components needed for the delivery of the goods and/or services as described in this RFP. A bidder’s failure to identify all costs in a manner consistent with the instructions in this RFP is sufficient grounds for disqualification.

Inclusive Pricing: Bidders must identify and include all cost elements in their pricing. In the event that bidder is awarded a contract, the total price for the goods and/or services shall be bidder’s price as submitted. Except as provided in the contract, there shall be no additional costs of any kind.

o Please include your annual cost increases in Exhibit D, Bid Price. The maximum allowable increase is 3% per year.

Credit Cards (P-Cards): In the event that bidder is awarded a Contract, the total price for the goods and/or services shall be the same regardless of whether Purchasers make payment by cash, credit card, or electronic payment. Bidder shall bear, in full, any processing or surcharge fees associated with the use of credit cards or electronic payment.

3.4. PROPOSAL SUBMITTAL CHECKLIST – REQUIRED PROPOSAL SUBMITTALS. This section identifies the proposal submittals that must be provided to WMD to constitute a responsive proposal. The checklist provided below includes all of the documentation that must be submitted to be considered a complete proposal. Proposals that do not include the submittals identified below may be rejected as nonresponsive. In addition, a bidder’s failure to complete any submittal as instructed may result in the proposal being rejected. The submittals must be delivered electronically as set forth below.

Bidders must identify each of the submittals and any supplemental materials with Bidder’s name and the following naming convention:

EXHIBIT A2 – BIDDER’S CERTIFICATION

Complete the certification (insert name of bidder, date, and sign), attach to the proposal and submit to the Washington Military Department.

EXHIBIT A3 – BIDDER’S PROFILE

This document is required information for contract administration purposes.

Complete as instructed and submit with the proposal to the Washington Military Department.

EXHIBIT B2 – CONTRACT ISSUES LIST (IF APPLICABLE)

If Bidder has any business concerns related to Exhibit B1 – Proposed Contract, Bidder will need to complete Exhibit B2 – Contract Issues List template and include with the proposal to the Washington Military Department.

EXHIBIT C – PERFORMANCE REQUIREMENTS

Bidder will need to confirm that bidder’s goods and/or services and/or bidder’s performance meets or exceeds the detailed specifications/qualifications set forth in Exhibit C – Performance Requirements and submit it with the bid to WMD.

EXHIBIT D – BID SHEET

Bidder must include a completed bid sheet.

EXHIBIT F – DIVERSE BUSINESS INCLUSION PLAN – SUBCONTRACTORS (IF APPLICABLE)

Bidders who plan to utilize subcontracts to perform the contract, if awarded, must fill out the Bidder’s Diverse Business Inclusion Plan – Subcontractors in Section 3 of Exhibit F.

PROPOSED WORKPLAN & SCHEDULE IN RESPONSE TO SCOPE OF WORK

Bidder must include a workplan and schedule for the proposed scope of work.

PREVIOUS PROJECTS OF SIMILAR OR LIKE EXPERIENCE

Bidder must include a list of projects of similar or like experience.

RESUMES OF KEY PERSONNEL

Bidder must include resumes of key personnel who will be assigned to this project.

3.5. PROPOSAL FORMAT. Proposals must be complete, legible, and, as applicable, signed. Unless otherwise specified in writing by WMD, documents included must be prepared in MS Word, MS Excel, or Adobe PDF. The proposal must be signed by a person authorized to contract for the Bidder.

3.6. SUBMITTING PROPOSALS. Your proposal must be delivered as follows:

SUBMITTING PROPOSALS

Email Proposal To:

contracts.office@mil.wa.gov

Subject Line:

(Bidder Name) Response to RFP27-014

The proposal must be received by the RFP Procurement Coordinator no later than December 3, 2026 at 5:00PM PST. Late proposals will not be accepted and will be automatically disqualified from further consideration. All proposals and any accompanying documentation become the property of WMD and will not be returned.

Note: WMD email boxes only can accept emails that total less than 30MB in size. Bidders are cautioned to keep email sizes to less than 25MB to ease delivery. Zipped files cannot be accepted.

SECTION 4 - PROPOSAL EVALUATION

This section identifies how the WMD will evaluate RFP proposals. The evaluation of the RFP response will be based only upon information provided, or associated, with the Bidder’s response to this document, including references. In light of this requirement, Bidders should take every precaution to assure that references can answer all pertinent questions posed of them and that answers to RFP items are complete.

4.1. OVERVIEW. The WMD will evaluate proposals for this RFP as described below.

The WMD reserves the right to determine a Bidder’s compliance with the requirements specified in this RFP, request clarification, and to waive informalities in a proposal. An informality is an immaterial variation from the exact requirements of the competitive RFP, having no effect or merely a minor or negligible effect on quality, quantity, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to bidders.

The WMD reserves the right to: (1) Waive any informality; (2) Reject any or all proposals, or portions thereof; (3) Accept any portion of the items proposed unless the bidder stipulates all or nothing in their proposal; (4) Cancel an RFP and re-solicit proposals;

and/or (5) Negotiate with the highest scored responsive and responsible bidder to determine if that proposal can be improved.

The WMD will use the following evaluation criteria for an award of a contract:

EVALUATION SCORING AND CRITERIA

The following points/awards will be assigned to the proposal for evaluation purposes (maximums):

Bid Responsiveness Pass/Fail

Responsibility Pass/Fail

Exhibit C – Performance Requirements 104 points

Exhibit D – Bid Sheet 100 points

Previous projects of similar or like experience 25 points

State Procurement Priorities

Executive Order 18-03 15 points

*Washington Small Business 20 points

*Washington Veteran Owned Business 20 points

*Maximum state procurement priority points for a bidder that is both a Washington small business & veteran owned business is 30 points. Executive Order 18-03 is scored separately.

4.2. RESPONSIVENESS. The WMD will review proposals – on a pass/fail basis to determine whether the proposal is ‘responsive’ to this RFP. This means that WMD will review each proposal to determine whether the proposal is complete (i.e., does the proposal include each of the required proposal submittals, are the submittals complete, signed, legible?). WMD reserves the right – in its sole discretion – to determine whether a proposal is responsive. Bidders whose proposals are determined to be non-responsive will be rejected and will be notified of the reasons for this rejection. See Exhibit A1 for a checklist of responsiveness.

4.3. RESPONSIBILITY ANALYSIS. The WMD will review Bidder’s responses to Exhibit C – Performance Requirements and make reasonable inquiry to determine the Bidder’s responsibility. The WMD’s assigned Evaluation Team will determine Bidder responsibility on a pass/fail basis.

The WMD may request record of past performance, clarification of a Bidder’s offer, on-site inspection of a Bidder’s or subcontractor’s facilities, or other information as necessary. WMD may use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. The WMD reserves the right to be its own reference. Any negative or unsatisfactory reference can be reason for rejecting a bidder as non-responsible.

4.4. PERFORMANCE REQUIREMENTS AND PRICE EVALUATION. WMD’s designated Evaluation Team will review, evaluate, and score each Bidder’s response to this RFP. Pricing scores will be calculated using the following formula:

(Lowest Bidder Pricing (NRC + MRC for the Initial Term) ÷ Bidder Being Evaluated Pricing (NRC + MRC for the Initial Term)) × 100 points

4.5. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES. WMD will apply the following Washington State procurement priorities and preferences, as set forth below, to this Competitive Solicitation

Procurement Preference for Executive Order 18-03 (Firms without Mandatory Individual Arbitration for Employees). Pursuant to RCW 39.26.160(3) (best value criteria) and consistent with Executive Order 18-03 – Supporting Workers’ Rights to Effectively Address Workplace Violations (dated June 12, 2018). Enterprise Services will evaluate bids for best value, and provide a bid preference in the amount of fifteen (15) points to any bidder who certifies, pursuant to the Bidder Certification attached as Exhibit A – Bidder Certification, that their firm does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waiver.

Procurement Preference for Small Businesses. In furtherance of Washington’s business inclusion goals, Enterprise Services will evaluate bids for best value and provide a bid preference in the amount of twenty (20) points to any bidder that documents its status as a Washington Small Business per RCW 39.26.010. Bidders who wish to document their small business status may do so in the designated boxes in Exhibit A-1 – Bidder Certification.

o The maximum preference points for a bidder that is both a Washington small business & veteran owned business is 30 points. Procurement preference for Executive Order 18-03 is scored separately.

Procurement Preference for Veteran-Owned Businesses. In furtherance of Washington’s business inclusion goals, Enterprise Services will evaluate bids for best value and provide a bid preference in the amount of twenty (20) points to any certified Veteran-Owned business under RCW 43.60A.190.

o The maximum preference points for a bidder that is both a Washington small business & veteran owned business is 30 points. Procurement preference for Executive Order 18-03 is scored separately.

https://www.governor.wa.gov/sites/default/files/exe_order/18-03%20-%20Workers%20Rights%20%28tmp%29.pdf?=32717 https://www.governor.wa.gov/sites/default/files/exe_order/18-03%20-%20Workers%20Rights%20%28tmp%29.pdf?=32717 https://gbc-word-edit.officeapps.live.com/we/wordeditorframe.aspx?ui=en%2DUS&rs=en%2DUS&wopisrc=https%3A%2F%2Fstateofwa.sharepoint.com%2Fsites%2Fmil-contracts%2F_vti_bin%2Fwopi.ashx%2Ffiles%2Fc9202f2aaa61484988c04b98b6f21945&sc=https%3A%2F%2Fstateofwa%2Esharepoint%2Ecom%2Fsites%2Fmil%2Dcontracts%2Fcontractsoffice%2FSitePages%2FHome%2Easpx&wdenableroaming=1&mscc=1&hid=D8C8AAA0-30AB-D000-EBE0-6C5D1933EB51&wdorigin=ItemsView&wdhostclicktime=1681922241214&jsapi=1&jsapiver=v1&newsession=1&corrid=2e35cbc9-ea67-43c1-842f-952ab92284ac&usid=2e35cbc9-ea67-43c1-842f-952ab92284ac&sftc=1&cac=1&mtf=1&sfp=1&instantedit=1&wopicomplete=1&wdredirectionreason=Unified_SingleFlush&rct=Normal&ctp=LeastProtected#Exhibit_A1

4.6. CONTRACT NEGOTIATIONS. The WMD will negotiate with the Top Bidder(s) to finalize contract terms and to determine if the proposal may be improved. If, after a reasonable period of time, WMD, in its judgement, cannot reach agreement on acceptable contract terms with the Top Bidder(s), WMD may suspend negotiations and undertake negotiations with the next Bidder as determined by the evaluations.

SECTION 5 - CONTRACT AWARD

5.1 ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDER. The WMD will determine the Apparent Successful Bidder(s) (ASB). The ASB will be the responsive and responsible Bidder(s), whose proposal, in the sole opinion of the WMD, best meets the requirements of this RFP and presents the best total value to the WMD.

Designation as an ASB does not imply that the WMD will issue an award for a contract to the designated firm. Rather, this designation allows the WMD to perform further analysis and ask for additional documentation. A Bidder’s failure to provide requested information to WMD within ten (10) business days may result in disqualification. The Bidder must not construe ASB designation as an award, impending award, attempt to negotiate, etc. If a Bidder acts or fails to act in response to designation as an ASB or a request for information, it does so at its own risk and expense.

Upon announcement of the ASB, bidders may request a debriefing conference as specified in Exhibit E – Complaint, Debrief & Protest Requirements.

5.2 CONTRACT EXECUTION. Subject to protests, if any, and the process outlined in section 4.7 above, the WMD and the ASB will enter into a contract as set forth in Exhibit B1 – Proposed Contract.

An award, in part or full, is made and a contract formed by signature of the WMD and awarded Bidder on the contract. The WMD reserves the right to award on an all-or-nothing consolidated basis.

Following the award of the contract, all Bidders will receive a Notice of Award, usually through an email to the Bidder’s email address provided in the bidder’s proposal.

5.3 ADDITIONAL AWARDS. WMD reserves the right, during the resulting Contract term, to make additional Contract awards to responsive, responsible bidders who provided a bid but who were not awarded a Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address a Contractor vacancy (e.g., a contractor is terminated or goes out of business) or be in the best interest of the State of Washington.

Exhibit A1

Exhibit A1: Bidder’s Responsiveness Checklist

___ Proposal was submitted on or before, 5:00PM PST, on December 3, 2026.

If NO, stop here as the Proposal is immediately non-responsive.

___ Bidder provided all required Exhibits:

___ Exhibit A2 – Bidder’s Certification

___ Exhibit A3 – Bidder Profile

___ Exhibit B2 – Contract Issues List (if applicable)

___ Exhibit C – Performance Requirements

___ Exhibit D – Bid Sheet

___ Exhibit F - Diverse Business Inclusion Plan – Subcontractors

___ Proposed Statement of Work/Work Plan and Schedule

___ Projects of Similar or Like Experience

___ Resumes of Key Personnel

___ Proposal demonstrates that the Bidder is capable/responsible to provide the services.

___ Bidder’s Certification and Proposal were signed by an individual authorized to bind the Bidder to a contractual relationship.

Notes:

Exhibit A2

Exhibit A2: Bidder’s Certification

Competitive Solicitation: No. RFP27-014

Bidder:

Type/print full legal name of Bidder

Bidder’s Address:

Type/print Bidder’s Address

Bidder Organization Type:

Check appropriate box

Corporation: Domestic Foreign

Limited Liability Company (LLC): Domestic Foreign

Partnership: Domestic Foreign

Sole Proprietorship:

State of Formation:

Type/print the state where the corporation, LLC, or partnership is formed – e.g., ‘Washington’ if domestic and the name of the state if ‘Foreign’ (i.e., not Washington)

Bidder, through the duly authorized undersigned, makes this certification as a required element of submitting a responsive bid. Bidder certifies, to the best of its knowledge and belief, that the following are true, complete, correct, and made in good faith:

1. UNDERSTANDING. Bidder certifies that Bidder has read, thoroughly examined, and fully understands all of the provisions in the Competitive Solicitation (including all Exhibits) and the terms and conditions of the Contract and any amendments or clarifications to the Competitive Solicitation, and agrees to abide by the same.

2. ACCURACY. Bidder certifies that Bidder has carefully prepared and reviewed its bid and fully supports the accuracy of the same. Bidder further understands and acknowledges that WMD shall not be responsible for any errors or omission on the part of Bidder in preparing its bid. Bidder certifies that the facts declared here are true and accurate. Bidder further understands and acknowledges that the continuing compliance with these statements and all requirements of the Competitive Solicitation are conditions precedent to the award or continuation of the resulting Contract.

3. NO COLLUSION OR ANTI-COMPETITIVE PRACTICES. Bidder certifies that Bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this Competitive Solicitation. Bidder certifies that Bidder’s bid prices have been arrived at independently, without engaging in collusion, bid rigging, or any other illegal activity, and without for the purpose of restricting competition any consultation, communication, or agreement with any other bidder or competitor relating to (a) those prices, (b) the intention to submit a bid, or (c) the methods or factors used to calculate the prices offered. Bidder certifies that Bidder has not been and will not knowingly disclose its bid prices, directly or indirectly, to any other bidder or competitor before award of a Contract, unless otherwise required by law. Bidder certifies that Bidder has made no attempt and shall not make any attempt to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition. Bidder, however, freely may join with other persons or organizations for the purpose of presenting a bid.

4. FIRM OFFER. Bidder certifies that its bid, attached hereto, is a firm offer which cannot be withdrawn for a period of one hundred eighty (180) days from and after the bid due date specified in the Competitive Solicitation. WMD may accept such bid, with or without further negotiation, at any time within such period. In the event of a protest, Bidder’s bid shall remain valid for such period or until the protest and any related court action is resolved, whichever is later.

5. CONFLICT OF INTEREST. Bidder certifies that, in preparing this bid, Bidder has not been assisted by any current or former employee of the State of Washington whose duties relate (or did relate) to this Competitive Solicitation, or prospective Contract, and who was assisting in other than his or her official, public capacity.

Neither does such a person nor any member of his or her immediate family have any financial interest in the outcome of this bid.

6. NO REIMBURSEMENT. Bidder certifies that Bidder understands that the State of Washington will not reimburse Bidder for any costs incurred in the preparation of this bid. All bids become the property of the State of Washington, and Bidder claims no proprietary right to the ideas, writings, items, or samples unless so stated in the bid.

7. PERFORMANCE. Bidder certifies that Bidder understands that its submittal of a bid and execution of this Bidder’s Certification certifies bidder’s willingness to comply with the Contract, if awarded such. By submitting this bid, Bidder hereby offers to furnish the goods and/or services solicited pursuant to this Competitive Solicitation in compliance with all terms, conditions, and performance requirements contained in this Competitive Solicitation and the resulting Contract or, if applicable, as detailed on a Contract Issues List, if permitted, in this Competitive Solicitation.

8. INSURANCE. Bidder certifies as follows (must check one):

BIDDER HAS REQUIRED INSURANCE. Bidder has attached a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract (note: Bidder must attach the Insurance Certificate).

OR

BIDDER WILL OBTAIN REQUIRED INSURANCE. Bidder does not have a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract but, if designated as the Apparent Successful Bidder, Bidder will provide such a Certificate of Insurance, without exception of any kind, to WMD within twenty-four (24) hours of such designation or notification by WMD or be deemed a nonresponsive bid.

OR

BIDDER DOES NOT HAVE REQUIRED INSURANCE. As detailed on the attached explanation (Bidder to provide), Bidder does not have a current, valid Certificate of Insurance for each and all of the required insurance coverages as specified in the Contract and, if designated as the Apparent Successful Bidder would not be able to provide such a Certificate of Insurance to WMD within twenty-four (24) hours of such designation.

9. DEBARMENT. Bidder certifies as follows (must check one):

NO DEBARMENT. Bidder and/or its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with any federal, state, or local governmental entity.

OR

DEBARRED. As detailed on the attached explanation (Bidder to provide), Bidder and/or its principals presently are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from contracting with a federal, state, or local governmental entity.

10. CRIMINAL OFFENSE. Bidder certifies as follows (must check one):

NO CRIMINAL OFFENSE. Bidder and its officers, directors, and managers have not, within the three (3) year period preceding the date of this Competitive Solicitation, been convicted or had a civil judgment rendered against Bidder or such officers, directors, and managers for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a governmental contract; violation of any federal or state antitrust statute; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. Bidder further certifies that Bidder and its officers, directors, and managers are not presently indicted or otherwise criminally or civilly charged by a governmental entity with commission of any of the offenses enumerated in this paragraph.

OR

CRIMINAL OFFENSE. As detailed on the attached explanation (Bidder to provide), within the three (3) year period preceding the date of this Competitive Solicitation, Bidder or its officers, directors, or managers have been convicted or had a civil judgment rendered against Bidder or such officers, directors, or managers for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a governmental contract;

violation of any federal or state antitrust statute; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

11. WAGE THEFT PREVENTION. Bidder certifies as follows (must check one):

NO WAGE VIOLATIONS. Bidder has NOT been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of RCW 49.46, RCW 9.48, or RCW 49.52 within three (3) years prior to the date of the above-referenced Competitive Solicitation date.

OR

VIOLATIONS OF WAGE LAWS. Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, a provision of RCW 49.46, RCW 49.48, or RCW 49.52 within three (3) years prior to the date of the above-referenced Competitive Solicitation date.

12. WORKERS’ RIGHTS (EXECUTIVE ORDER 18-03). Bidder certifies as follows (must check one):

NO MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. Bidder does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

OR

http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48.082 http://app.leg.wa.gov/RCW/default.aspx?cite=49.46 http://app.leg.wa.gov/RCW/default.aspx?cite=49.48 http://app.leg.wa.gov/RCW/default.aspx?cite=49.52 https://www.governor.wa.gov/sites/default/files/exe_order/18-03%20-%20Workers%20Rights%20%28tmp%29.pdf

MANDATORY INDIVIDUAL ARBITRATION CLAUSES AND CLASS OR COLLECTIVE ACTION WAIVERS FOR EMPLOYEES. Bidder requires its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers.

13. TERMINATION FOR DEFAULT OR CAUSE. Bidder certifies as follows (must check one):

NO TERMINATION FOR DEFAULT OR CAUSE. Bidder has not, within the three (3) year period preceding the date of this Competitive Solicitation, had one (1) or more federal, state, or local governmental contracts terminated for cause or default.

OR

TERMINATION FOR DEFAULT OR CAUSE. As detailed on the attached explanation (Bidder to provide), within the three (3) year period preceding the date of this Competitive Solicitation, Bidder has had one (1) or more federal, state, or local governmental contracts terminated for cause or default.

14. TAXES. Bidder certifies as follows (must check one):

TAXES PAID. Except as validly contested, Bidder is not delinquent and has paid or has arranged for payment of all taxes due to the State of Washington and has filed all required returns and reports as applicable.

OR

DELINQUENT TAXES. As detailed on the attached explanation (Bidder to provide), Bidder has not paid or arranged for payment of all taxes due to the State of Washington and/or has not timely filed all required returns and reports as applicable.

15. LAWFUL REGISTRATION. Bidder, if conducting business other than as a sole proprietorship (e.g., Bidder is a corporation, limited liability company, partnership) certifies as follows (must check one):

CURRENT LAWFUL REGISTRATION. Bidder is in good standing in the State of Washington and the jurisdiction where Bidder is organized, including having timely filed all required annual reports.

OR

DELINQUENT REGISTRATION. As detailed on the attached explanation (Bidder to provide), Bidder currently is not in good standing in the State of Washington and/or the jurisdiction where Bidder is organized.

16. REGISTRATION WITH WASHINGTON SECRETARY OF STATE. Bidder certifies as follows (must check one):

BIDDER IS REGISTERED WITH WASHINGTON SECRETARY OF STATE. Bidder is registered with the Washington Secretary of State, is in good standing, and has the following Unified Business Identifier (UBI) number: ___ ___ ___.

OR

BIDDER WILL REGISTER WITH WASHINGTON SECRETARY OF STATE. Bidder is not registered with the Washington Secretary of State but, if designated as the Apparent Successful Bidder, Bidder will register with the Washington Secretary of State and obtain a UBI number within twenty-four (24) hours of such designation or notification by WMD or be deemed a nonresponsive bid.

OR

BIDDER IS NOT REGISTERED WITH WASHINGTON SECRETARY OF STATE. Bidder is not registered with the Washington Secretary of State and Bidder declines to register with the Washington Secretary of State. Note: WMD requires all awarded bidders (including Washington firms and out of state firms) to be registered with the Washington Secretary of State. Bidders who are not registered will not be awarded a Contract.

17. REGISTRATION WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder certifies as follows (must check one):

BIDDER IS REGISTERED WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is registered with the Washington State Department of Revenue, has a business license to do business in Washington, and has the following Unified Business Identifier (UBI) number: ___ ___ ___.

OR

BIDDER WILL REGISTER WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is not registered with the Washington State Department of Revenue but, if designated as the Apparent Successful Bidder, Bidder will register with the Washington State Department of Revenue and obtain a business license within twenty-four (24) hours of such designation or notification by WMD or be deemed a nonresponsive bid.

OR

BIDDER IS NOT REGISTERED WITH WASHINGTON STATE DEPARTMENT OF REVENUE. Bidder is not registered with the Washington State Department of Revenue and Bidder declines to register with the Washington State Department of Revenue. Note: WMD requires all awarded bidders (including Washington firms and out of state firms) to be registered with the Washington State Department of Revenue. Bidders who are not registered will not be awarded a Contract.

18. SUBCONTRACTORS. Bidder certifies as follows (must check one):

NO SUBCONTRACTORS. If awarded a Contract, Bidder will not utilize subcontractors to provide the goods and/or services subject to this Competitive Solicitation.

OR

SUBCONTRACTORS. As detailed on the attached explanation (Bidder to provide), If awarded a Contract, Bidder will utilize subcontractors to provide the goods and/or services subject to this Competitive Solicitation. In such event, Bidder certifies that, as to WMD, Bidder shall retain responsibility for its subcontractors, including, without limitation, liability for any subcontractor’s acts or omissions. Note: Bidder must provide the precise legal name (including state of organization), business address, and federal tax identification number (TIN) for each subcontractor. Note: Do not provide any SSN.

19. WASHINGTON SMALL BUSINESS. Bidder certifies as follows (must check one):

WASHINGTON SMALL BUSINESS. Bidder is a Washington Small Business as defined in RCW 39.26.010. To qualify as a Washington Small Business, Bidder must meet three (3) requirements:

o Location. Bidder’s principal office/place of business must be located in and identified as being in the State of Washington. A principal office or principal place of business is a firm’s headquarters where business decisions are made and the location for the firm’s books and records as well as the firm’s senior management personnel.

o Size. Bidder must be owned and operated independently from all other businesses and have either: (a) fifty (50) or fewer employees; or (b) gross revenue of less than seven million dollars ($7,000,000) annually as reported on Bidder’s federal income tax return or its return filed with the Washington State Department of Revenue over the previous three consecutive years.

o WEBS Certification. Bidder must have certified its Washington Small Business status in Washington’s Electronic Business Solution (WEBS).

OR

NOT WASHINGTON SMALL BUSINESS. Bidder is not a Washington Small Business as defined in

RCW 39.26.010.

20. VETERAN-OWNED BUSINESS. Bidder certifies as follows (must check one):

CERTIFIED VETERAN-OWNED BUSINESS. Bidder is a Certified Veteran-Owned…