2023-1.v2.04222024 RFP – Agency Solicitation Specifications Page 1 of 5 Revised 4/22/2024

RFP26006283 - AGENCY SOLICITATION SPECIFICATIONS

TITLE: HAIR SALON MANAGEMENT & BARBERING EDUCATION

SECTION A. BACKGROUND

The RIDOC is looking to award one contract to manage our Hair Salon/Barbershop services and the Barbering Education and Apprentice program for inmates. The chosen vendor will be responsible for maintaining hair cutting shops and service within the six (6) correctional facilities, and the training, supervision, and record keeping for a maximum of 50 inmate apprentices at any given time. There are set hours of operation, established by the facilities, covering a six (6) day work week.

As of July of 2025, there are 152 females, and 2,230 males incarcerated at the RIDOC.

The inmate population is distributed amongst six facilities, all of which are located at the Adult Correctional Institution (ACI) on the John O. Pastore Complex in Cranston, RI. Each of the facilities has a barbershop, except for the Intake Service Center which has two (2). Shops are staffed by inmate apprentice barbers, program graduates, and other inmates, collectively under professional supervision of a licensed barber/ Hairdresser/Cosmetologist instructor. The inmate barbers have a range of formal and informal training and experience up to a current barber’s license.

The barbershops at the ACI are collectively licensed as a single shop by the RI Department of Health (RIDOH) and fall under the rules and regulations for the licensure of barbers as promulgated by the RIDOH. The regulations allow for the barber of record to supervise up to the 50 inmates as registered apprentice barbers.

This number may increase as regulations allow. The barber program at the ACI accomplishes two goals: 1) provision of basic hair cutting services for all inmates at the ACI, and 2) vocational training for inmates registered as apprentice barbers leading to a barber’s license or to continuation of training in the community upon release from prison.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

The chosen vendor will manage the barber/hair cutting program which provides education and training up to the maximum of 50 inmates at any given time and manage the barber/hair cutting shops in the facilities.

• The contractor will serve as the barber/manager of all hair cutting facilities at the ACI.

• The Contractor shall provide one or more licensed barbers and/or licensed hairdressers/cosmetologists to perform onsite services at the ACI facilities.

o At least one of the contractors’ employees assigned to the ACI facilities must hold and maintain Instructor Certification issued by the RIDOH.

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• Hours in which one or more hair cutting shops can be open include:

o Monday thru Saturday: 8:30am – 11:00am, 12:30pm – 3:00pm and

6:00pm – 9:00pm.

o Hours may vary and be flexible.

• The chosen vendor is responsible for ensuring that each shop is fully equipped and must be readily available to address any issues that may occur during the scheduled hours of operation.

• It is expected the vendor will be onsite a minimum 35 hours per week.

o If vendor’s onsite coverage is below 35 hours, justification needs to be provided in the Work Plan.

• In cooperation with the contract manager and designated facility staff, the contractor will select apprentice barbers. The contractor will assist prospective apprentices in the obtaining of apprentice’s licenses (the costs of such license which will not be the responsibility of the chosen vendor.

• The contractor will make rounds of all hair cutting shops, offering training and advice to apprentices on proper hair cutting techniques.

o It is expected that the contractor will vary his/her hours from week to week to ensure that the shop and each apprentice receives an equitable amount of oversight.

• The contractor will promulgate procedures for sanitation and operations specific to each hair cutting facility and in compliance with RIDOH regulations for barbershops. The contractor will update such regulations as needed for each facility.

• The contractor will prepare requisitions for the purchase of supplies and replacement equipment as needed, submitting such requisitions to the contract manager or designee. All purchases must be made in accordance with state and department purchasing requirements.

• The contractor will maintain records of hours and training accomplishments completed by each apprentice. The contractor will provide appropriate certification of apprenticeship completion as required by the RIDOH and will assist the apprentice in obtaining a barber license or will provide certification of partial completion of apprenticeship, which a released inmate can present to a community barbershop for completion of apprenticeship.

• The contractor will provide the practicum examination required in obtaining a barber license and work with the contract manager on the implementation and delivery of the written exam in accordance with applicable licensure rules and regulations, as amended.

• The contractor must provide a replacement barber during periods of extended absences (to be interpreted as absences greater than ten (10) working days).

• The contractor will be required to use RIDOC’s time and attendance system.

The RIDOC will provide office space, barbershops and classroom space and access to the department’s computer system. The RIDOC is responsible for the costs associated with the operation of the barbershops (i.e. clippers, talc, scissors, etc.)

and all education materials required for the apprentice program.

The contractor provides all associated clerical work, keeping records of participation, providing monthly invoices and reports, and awarding all associated program earned time.

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Security Requirement: Employees of vendor who must gain entrance into correctional facilities are subject to police record and Special Investigation Unit (SIU) checks; the RIDOC retains the right to refuse entrance to contractor employees with felony convictions. Access to correctional facilities also requires adherence to rigid security rules as far as property search, contact with inmates, dress code, etc. Additionally, vendors entering DOC buildings that are equipped with badge scanning capabilities, must scan their DOC identification badge upon each entry and exit.

SECTION C: PROPOSAL

1. Technical Proposal Narrative and format: Vendors must submit a technical proposal which addresses each of the following elements and is limited to six (6) pages (this excludes any appendices and as appropriate, resumes of key staff that will provide services covered by this request):

A. Staff Qualifications – Provide staff resumes/CV, Instructor Certification(s), Barbering, or Hairdresser/Cosmetologist License(s), any other relevant documentation and describe qualifications and experience of key staff who will be involved in this project, including their experience in barbering, hairdressing and hair salon management and barber education.

Certifications and required licenses must be included in this section.

B. Capability, Capacity, and Qualifications of the Vendor - Please provide a detailed description of the Vendor’s experience as a barber or Hairdresser/Cosmetologist and barber education/manager. List a minimum of three (3) relevant client references, to include client names, addresses, contact names with emails and phone numbers, dates of service and type(s) of service(s) provided.

C. Work Plan - Please describe in detail, how the requested barbering, or

Hairdresser/Cosmetologist education and shop management services will be performed.

a. The following elements should be included:

i. proposed work schedule, and a description of the vendor’s ability to provide flexible coverage,

ii. a list of tasks that will be completed to in order to provide and begin services. If applicable provide, the assignment of staff members and concentration of effort for each, and the attributable deliverables for each.

D. Approach/Methodology – Define the methodology to be used for completing each task identified above in the Scope of Work and Requirements section.

2. Cost Proposal

Detailed Budget and Budget Narrative:

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Utilizing Attachment A: Cost Proposal Sheet, provide a cost proposal for work to be completed. Details for fees charged may reflect a fee for use of license to manage the shops, hourly rate/annual salary requirement, or other fee structure. If a flat fee is presented, you must provide all details for how this fee is determined. Costs should reflect all expenses needed to complete the requirements of this proposed program.

Explain the basis and rationale of your fee structure. You may provide additional information if needed to justify the proposed fees and/or explain the benefits of an alternative approach.

3. Supplemental Bidder Attestation Form

See Appendix A on the “Overview” tab in Ocean State Procures™ for information. Vendors are required to complete, sign and submit this form with their overall proposal.

4. ISBE Proposal

See Appendix B on the “Overview” tab in Ocean State Procures™ for information and the MBE, WBE and/or Disability Business Enterprise Participation Plan form(s). Vendors are required to complete, sign and submit these forms with their overall proposal. Please complete separate forms for each MBE, WBE, and/or Disability Business Enterprise subcontractor to be utilized on the solicitation.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Technical proposals must receive a minimum of 55 (78.5%) out of a maximum of 70 points to advance to the cost evaluation phase. Technical proposals scoring less than 55 points shall not have the accompanying cost or ISBE participation proposals opened or evaluated; such proposals shall not receive further consideration.

Technical proposals scoring 55 points or higher shall have the cost proposals evaluated and assigned up to a maximum of 30 points bringing the total potential evaluation score to 100 points. As total possible evaluation points are determined, vendor ISBE proposals shall be evaluated and assigned up to 6 bonus points for ISBE participation.

Proposals shall be reviewed and scored based upon the following criteria:

Criteria

Possible Points

Staff Qualifications 10 Points

Capability, Capacity, and Qualifications of the Vendor

10 Points

Work Plan 30 Points

Approach/Methodology 20 Points

Total Possible Technical Points

70 Points

Cost proposal

30 Points

Total Possible Evaluation Points 100 Points

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ISBE Participation 6 Bonus Points

Total Possible Points

106 Points

Additional evaluation criteria can be found at:

• For those with an OSP account, see the “Requirements” tab of this solicitation in OSP for additional information on the evaluation and selection process in the “RFP Standard Specification” section.

• For those without an OSP account, public access to the full bid can be found at https://ridop.ri.gov/vendors/bidding-opportunities. Search for this solicitation, open the record, click on the “Print/Download Solicitation Summary” button in the upper right corner for all the solicitation requirements and supporting documents are found at the bottom of the page in the “Solicitation Attachments” section.

https://ridop.ri.gov/vendors/bidding-opportunities

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC