Attachment A - Cost Proposal Sheet.xlsx

This is a Cost Proposal Sheet template for the Rhode Island Department of Corrections' Request for Proposals (RFP) to provide hair salon and barbershop management services, including barbering education and apprenticeship programs for incarcerated individuals. Vendors are required to submit detailed cost proposals electronically through Ocean State Procures, with the submission deadline of February 11, 2026, and vendor questions accepted through January 26, 2026, at 2:00 PM EST. The initial contract period is expected to commence in Spring 2026 for three years, with potential renewal options for up to two additional 12-month periods contingent upon vendor performance and fund availability.

The Cost Proposal Sheet requires vendors to itemize Personnel Costs by Title with annual salaries for Years 1 through 5, including fringe benefits with applicable percentages, as well as Other Costs such as licensing fees for the same five-year period. Evaluation will be conducted on a lowest-cost basis, with vendors expected to provide detailed hourly rates or alternative fee structures to complete all project requirements. The state will withhold a 0.33% contract administrative fee from all invoices effective January 1, 2026. Vendors must comply with small business enterprise (ISBE) participation requirements, including submission of proposed utilization rates for minority-owned businesses (MBEs), women-owned businesses (WBEs), and disability business enterprises (DisBEs). Insurance requirements include $1,000,000 general liability per occurrence, $100,000 workers' compensation per accident, and $1,000,000 automobile liability per occurrence. Vendors must possess all required state licenses and permits and complete registration in Ocean State Procures prior to proposal submission.