Atch B - Amendment Questions n Answers.pdf
PDF 131 KB Posted
- Attached to
- Electronic Fax Service
- Solicitation number
- RFP_25_PHX_17
About this file
This document is an Amendment 0001 to a solicitation, containing a series of questions and answers about a one-time procurement for a digital fax system and related IT infrastructure services. Key details include:
The procurement is for a base year contract involving a Digital Fax System, with five (5) fax services required. The government will evaluate offers using FAR Clause 52.212-2 for Commercial Products and Services. Microsoft Teams integration is mandatory and cannot be modified. The solicitation deadline has been extended to 19 August 2025, and the contract will be a Firm Fixed Price arrangement. Specific technical requirements include USB-connected printers, digital fax capabilities, and IT infrastructure integration. The government is currently reevaluating the Business Associate Agreement (BAA) and has determined no patient data will be transferred, potentially impacting that requirement.
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Text version
AMENDMENT 0001
AMENDMENT QUESTIONS
General
Per attachment A, can the government please advise how many years of support or service the government is asking for? The attachment states a base year, but no description of option years.
No. The procurement is a one-time buy for a year.
General
SOW 3.1 b, would government consider removing the Microsoft Team integration as it is specific to one OEM and doesn’t allow for fair and open competition?
Not at this time, The Platforms are Government systems that cannot be changed at this time
General SOW 3.1.2 b, can the government please elaborate on the use for supporting USB connected and the printers on the server?
The printers are connected to the IT Infrastruce via USB Connection
General
SOW 3.1.2 b, can the government please confirm that their looking to process outbound faxes from the MFDs? If the answer is yes, how many faxes and what are the make and models?
This questions has impact on the overall costs
The performance requirements are for digital fax. IT Coordination prior to installation shall be required.
General Can the government please provide the acquisition strategy and evaluation factors for this solicitation?
The Government shall evaluate offers in accordance with FAR Clause 52.212-2 Evaluation- Commercial Products and
Services
General Can the government please provide section L so all bidders know what is expected of them regarding a response?
Not UCF--Simplifed FAR part 12 order
General
Due to the importance of the answers and our ability to put together a comprehensive submittal, would the government consider an extension once questions are returned?
Yes,extended to 19 August 2025.
Business Associate
Agreement
Please confirm the Business Associate Agreement is not required until after the award.
Revaluating BAA and to determine if required. Since no Patient data is being transferred.
SOW and Attach A - Rate Sch.
The SOW states that a Fax Server Solution or the Deliverable of "A001 Digital Fax System" is required. This reads to be one (1) single solution or unit. However, the Attachment "A", Rate Schedule lists a quantity of five (5) for "Fax
Service" Please clarify the quantity: Are five (5) solutions/systems needed or are five (5)
Need Address quantity of five
10 Attachmen Please confirm that only a Firm Fixed Price is Yes
Atch B -
Sheet1
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