Atch B - Amendment QnA 00001.pdf
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- Attached to
- Electronic Fax Service
- Solicitation number
- RFP_25_PHX_17
About this file
This document is an Amendment (Amendment 00001) containing questions and answers for a federal solicitation for a Digital Fax System. The government is seeking a single fax server solution with 5 years of license support, capable of processing 1,350 transmissions sent and 800 transmissions received per day. Key requirements include Microsoft Teams API integration, printer compatibility with server and USB-connected printers, and the ability to handle digital fax transmissions.
The solicitation will be evaluated in accordance with FAR Clause 52.212-2 for Commercial Products and Services, using a Firm Fixed Price contract type. The solicitation timeline has been extended to 19 August 2025, and no Business Associate Agreement is required since no patient data will be stored. The government clarified that this is one solution with licensing support for 5 years, not five separate systems, and the procurement will follow a simplified FAR part 12 order process.
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Text version
Atch B – Amendment 00001
1 General Per attachment A, can the government please advise how many years of support or service the government is asking for? The attachment states a base year, but no description of option years.
5 years support, paid up front
2 General SOW 3.1 b, would government consider removing the Microsoft Team integration as it is specific to one OEM and doesn’t allow for fair and open competition?
No, any modern fax system should be able to interface with MS teams api.
3 General SOW 3.1.2 b, can the government please elaborate on the use for supporting USB connected and the printers on the server?
Must be printer friendly- Any printer on a print server, and USB printer connected to a
PC end point 4 General SOW 3.1.2 b, can the government please confirm that their looking to process outbound faxes from the MFDs? If the answer is yes, how many faxes and what are the make and models?
This questions has impact on the overall costs and without this information the provided responses from any vendor could be undersized.
The performance requirements are for digital fax. IT Coordination prior to installation shall be required. Must be able to process 1350 transmissions sent per day, and 800 transmissions received per day.
5 General Can the government please provide the acquisition strategy and evaluation factors for this solicitation?
The Government shall evaluate offers in accordance with FAR Clause 52.212-2
Evaluation- Commercial Products and Services 6 General Can the government please provide section L so all bidders know what is expected of them regarding a response?
Not UCF--Simplified FAR part 12 order
7 General Due to the importance of the answers and our ability to put together a comprehensive submittal, would the government consider an extension once questions are returned?
Yes, extended to 19 August 2025.
8 General Please confirm the Business Associate Agreement is not required until after the award.
BAA not required. No Patient data is being stored.
AMENDME NT QUESTIONS and ANSWERS
9 General
The SOW states that a "Fax Server Solution" or the Deliverable of "A001 Digital Fax System" is required. This reads to be one (1) single solution or unit. However, the Attachment "A", Rate Schedule lists a quantity of five (5) for "Fax
Service" Please clarify the quantity: Are five (5) solutions/systems needed, or are five (5) devices needed in each system, or other?
1 Single solution, with license support per year for 5 years.
10 General
Please confirm that only a Firm Fixed Price is required.
YES
File details come from the government source that posted it. Updated .