Section I. Cover Page.pdf

Section I Statement of Work

Project Specifications Project Drawings

6/2/2025

STATEMENT OF WORK

FOR

MANAGEMENT, TRANSPORTATION, AND DISPOSAL

OF HAZARDOUS WASTE AND MATERIALS

CAT: □A1 □A2 A3

UNIQUE IDENTIFIER:

Reference Work Planning #: N/A DATED: June 2, 2025

PREPARED BY:_____________________________

Todd Sandt, Head, Environmental Services; Cognizant Individual

REVIEWED BY:_____________________________

Mark Swanek, Environmental Services Division

REVIEWED BY:_____________________________

Jonathon LaCarrubba, Deputy Director ES&H

APPROVED BY:_____________________________

Marc Cohen, ES&H Director

PRINCETON PLASMA PHYSICS LABORATORY

P.O. BOX 451

PRINCETON, N.J. 08543

609-243-2000

1.0 INTRODUCTION & SCOPE

The United States (US) Department of Energy (DOE)’s Princeton Plasma Physics Laboratory (PPPL) requires the service of a Hazardous Waste Subcontractor for the management, transportation, and disposal of hazardous waste at RCRA-permitted treatment, storage, and disposal facilities (TSDFs). Waste materials are to be transported and disposed of at PPPL pre-approved TSDFs on an as-needed basis. The number of transportation units, and quantities of waste transported and disposed will vary depending upon the needs of PPPL. PPPL may require the services of the Hazardous Waste Subcontractor to perform emergency and routine spill cleanup, vacuum truck clean-out services, sampling of wastes, and other duties as required by PPPL. In addition, the Hazardous Waste Subcontractor may be called upon in the future to perform all waste management activities on site to include collection, intra-site transportation, characterization, storage, packaging, and arrange for transportation and disposal of hazardous waste. On site work activities will also vary depending upon the needs of PPPL.

Transportation services are to be provided by the Department of Energy’s Motor Carrier Evaluation Program (MCEP) approved and DOT registered carriers only. Only TSDFs approved in writing by the Princeton Technical Representative are to be used for waste disposal. All Subcontractor personnel must document completion of the required training outlined in 29 CFR 1910.120 (OSHA’s HAZWOPER standard) and 40 CFR 260.10 (EPA’s RCRA training).

The purpose of this Statement of Work is to delineate the general requirements for hazardous waste transportation and disposal services supplied by the Subcontractor for the purpose of transporting and disposing of hazardous waste/or hazardous materials generated at PPPL. This Statement of Work also delineates the general requirements for optional emergency and routine waste services, and complete hazardous waste management services should PPPL need these services in the future.

Waste is to be transported from PPPL to any/all pre-approved TSDFs. All equipment and services rendered by the Subcontractor shall be in accordance with DOE, the US Environmental Protection Agency (EPA), the US Department of Transportation (DOT), the New Jersey Department of Environmental Protection (NJDEP), state(s) of hazardous waste/hazardous materials treatment or disposal, TSDF requirements, and any and all other applicable regulations governing the management, transportation, and disposal of hazardous waste and hazardous materials.

PPPL is committed to conducting work efficiently and in a manner that ensures protection of workers, the public and the environment. As a contractor to the DOE, PPPL adheres to the principles and objectives of the DOE’s Integrated Safety Management System that is designed to achieve an acceptable level of safety throughout Departmental operations. Any and all Subcontractors to PPPL are expected to familiarize themselves with and adhere to the spirit and intent of the Integrated Safety Management System. Subcontractors shall systematically integrate safety into management and work practices at all levels so that projects are accomplished while protecting the worker, the public, and the environment.

2.0 APPLICABLE DOCUMENTS (No order of precedence and all current versions)

2.1. Code of Federal Regulations, Title 40, Parts 260-270

2.2. Code of Federal Regulations, Title 49, Parts 100-199, 300-399

2.3. Code of Federal Regulations, Title 40, Section 1910

2.4. New Jersey Administrative Code, Title 7, Chapter 1E, 14B, 26, 26E, 26G

3.0 APPLICABLE DRAWINGS

Not applicable. Service subcontract

4.0 RESPONSIBILITIES

4.1 PRINCETION PLASMA PHYSICS LABORATORY

● The PPPL Hazardous Waste Operations Manager will be the Princeton Technical Representative and primary contact person for work performed under this subcontract.

● The Princeton Technical Representative, or designee, shall approve and sign all waste profile sheets, packing slips, land disposal restriction notifications, hazardous waste manifests and/or bills of lading, timesheets, material/equipment sheets, and any other documentation required for all work performed under this subcontract.

● The Princeton Technical Representative, or designee, shall approve, in writing, the transporter(s) and TSDF(s) for waste generated at and shipped from PPPL.

Completed and signed waste profile sheets and hazardous waste manifests and/or bills of lading shall serve as documentation for the Subcontractor’s authorization to use the selected TSDF and transporter. The Princeton Technical Representative must approve any changes to pre-approved transports and TSDFs before they are used on behalf of PPPL.

● The Princeton Technical Representative or designee shall provide all waste packaging materials for routine work performed under this subcontract. On occasion, PPPL may need special waste packaging provided by the Subcontractor. The Subcontractor will submit a unit price for such packaging for approval by PPPL.

● The Princeton Technical Representative or designee shall approve any other requirements and/or documentation required for all work performed under this subcontract.

4.2 SUBCONTRACTOR

● The Subcontractor shall adhere to all applicable regulations (e.g., OSHA, NJDEP, USEPA, USDOT), and this Statement of Work during the collection, packaging, storing, shipping, and disposal of waste generated by PPPL. This includes specifically, but not exclusively, 29 CFR 1910.120, 40 CFR 260-270, NJAC 7:26, and 49 CFR 100-199, 300-399.

● The Subcontractor shall provide points of contact for scheduling, project oversight, and quality assurance for this work and for resolution of any issues involved with this work.

● The Subcontractor shall provide all waste profile sheets, packing slips, land disposal restriction notifications, hazardous waste manifests and/or bills of lading, timesheets, material/equipment sheets, and any other documentation required for all work performed under this subcontract.

● Subcontractor personnel will report to the Princeton Technical Representative, or designee, prior to performing work at PPPL.

The Subcontractor must dedicate a core group of two (2) to five (5) personnel to work at PPPL if called upon to fulfill the on-site waste management portion of this subcontract. At least one of the individuals assigned to PPPL shall possess a BA/BS degree in chemistry or related subject, or must have at least five (5) years of experience in the packaging of hazardous waste. A typical working crew shall consist of one (1) supervisor and one (1) or two (2) technicians. Technicians dedicated to this subcontract must have at least two years of experience in packaging hazardous waste.

Note: The supervisor identified in the proposal will be designated as key personnel. Any proposed changes to key personnel must be at least equivalent and must be approved by the Princeton Technical Representative before a change can be made.

In the event that the Subcontractor is called upon in the future to perform all waste management activities on-site, the Subcontractor must complete the PPPL General Employee Training and confirmation of required training per task order (e.g., HAZWOPER, DOT HazMat) may be required. The Subcontractor must provide to the Princeton Technical Representative a list of all employees who will require PPPL’s General Employee Training. The General Employee Training must be completed before the start of any work at PPPL.

5.0 REQUIREMENTS

5.1 PERFORMANCE REQUIREMENTS

5.1.1 WASTE TRANSPORTATION AND DISPOSAL

5.1.1.1 The Subcontractor must possess the capability to have PPPL generated waste transported off-site within 90 days from generation to a TSDF pre-approved by PPPL which meets the requirements of this Statement of Work.

5.1.1.2 The Subcontractor shall be responsible for arranging transportation of generated waste from PPPL to the PPPL approved TSDF.

5.1.1.3 All transporters proposed by the Subcontractor must possess the required permits to transport solid and hazardous waste in New Jersey, the final disposal state, and all states in which waste will be transported. Also, all transporters proposed by the Subcontractor must have successfully completed the U.S. Department of Energy’s (DOE) Motor Carrier Evaluation Program (MCEP). PPPL’s approval is required for all transporters used. In addition, before loading waste at PPPL, each vehicle transporting PPPL generated waste must pass a safety inspection upon arrival at the site.

5.1.1.4 The Subcontractor shall provide to PPPL, at the time of response to this

SOW and in writing, a list of all proposed transporters. Copies of required permits for all proposed transporters must be included in the proposal. No transporter shall be used without prior approval of the Princeton Technical Representative or designee.

5.1.1.5 The Subcontractor shall submit in the proposal the name and EPA I.D.

Number of all proposed initial, intermediate, final, and ultimate disposal facility including every RCRA-permitted TSDFs for each shipment of PPPL generated waste. Only those TSDFs which have final “Part B” permits or certifications by appropriate federal and state authorities and/or agencies shall be used for the treatment and disposal of all hazardous waste. Copies of required permits must be submitted in the proposal for all proposed initial, intermediate, final, and ultimate disposal facility including every RCRA-permitted TSDFs. No facility shall be used without prior PPPL approval.

The Subcontractor shall provide to PPPL, at the time of response to this SOW and in writing, a Proposed Approved Facility List of all facilities used or offered to be used including every initial, intermediate, final, and ultimate disposal facility. This list will be the basis of the Approved Facility List.

For each facility identified on the Proposed Approved Facility List the following shall be provided to PPPL:

a) Facility Audit report performed not more than three (3) years from the date of proposal submission, or equivalent information.

Examples of Facility Audit reports include regulatory agency inspections, internal audits, subcontractor audits and EPA’s Enforcement and Compliance History Online (ECHO) history.

b) A list of all enforcement actions against the facility for the last three

(3) years including any consent orders entered, notices of violations received, and any judgements against the facility. Also the amount of any fines, penalties, or judgments, or other infractions in which the destination facility or facilities have received in the most current three (3) years of operation, or indicate there are none. The Subcontractor shall disclose any instance of denial or suspension of a permit or license for the operation in the last three (3) years.

The Subcontractor shall inform PPPL within sixty (60) days of the issuance of violations at approved facilities used during the course of the subcontract.

It is PPPL’s intent to only use facilities that demonstrate operational soundness, a history of regulatory compliance, safe operations and financial stability. The Subcontractor shall provide to PPPL a Company Profile and Annual Financial Report. PPPL will examine the submitted information and other sources of information for each proposed facility, and indicate whether a facility is approved for use.

It is PPPL policy that the hierarchy of disposal options (when allowed by Land Disposal Restriction regulations) is: 1) Recycling (preferred), 2) Incineration, 3) Chemical Treatment or Reduction, and 4) Landfill (least preferred).

5.1.1.6 The Subcontractor shall assist PPPL in obtaining, within thirty-five (35) days of shipment, disposal/manifest receipts for all hazardous waste generated and shipped for disposal from PPPL.

5.1.1.7 The Subcontractor shall be responsible for supplying their personnel with all necessary personal protective equipment while performing the requirements of this subcontract. The Subcontractor must commit to conducting work efficiently and in a manner that ensures protection of workers, the public and the environment and adheres to the spirit and intent of the Integrated Safety Management System. Failure to comply with this requirement will result in a stop work order. PPPL shall not be responsible for any costs or consequences as a result of the Subcontractor’s failure to comply.

5.1.1.8 The Subcontractor shall be responsible for preparing all physical and electronic Waste Manifests (e.g., Uniform Hazardous Waste Manifest, Universal Waste Manifest, Non-Hazardous Waste Manifest) and Bills of Lading (BOL). Prepared manifests may be provided to the Princeton Technical Representative for review at least two working days prior to the scheduled shipment of hazardous waste from PPPL.

5.1.1.9 PPPL will not reimburse the Subcontractor for the cost of the e-Manifest User Fee. The e-Manifest User Fee should be incorporated into the unit pricing.

5.1.1.10 The Subcontractor shall be responsible for the completion of a Certificate of Tracking (COT) or Certificate of Destruction (COD), at least semi-annually, providing the status of all PPPL generated waste handled by the Subcontractor. The COT or COD should clearly indicate the current status and management trail from pickup through all intermediary, final, and ultimate disposal facilities. The report should include the pickup manifest number, pickup date, container numbers, TSDF site name and location, TSDF EPA identification number, and facility type (e.g.

treatment, storage, disposal).

5.1.1.11 On occasion, non-routine waste streams may be generated at PPPL that have not been identified to date. In that case, the Princeton Technical Representative will work with the subcontractor for the identification of approved TSDF’s for the non-routine waste streams on an as-needed basis. The ultimate disposal facility must be identified in any subcontract amendments.

5.1.1.12 Subcontractor personnel will report to the PTR, or designee, while performing work at PPPL.

5.1.2 ON-SITE WASTE MANAGEMENT ACTIVITIES

In addition to all of the requirements of Section 5.1.1, the Subcontractor must comply with the requirements of this section if the Subcontractor is called upon to perform on-site waste management activities.

5.1.2.1 The Subcontractor must have the capability to dedicate personnel to PPPL on an as needed, on-call basis to perform the scope of this Statement of Work.

5.1.2.2 The Subcontractor must have the capability to respond within four (4) hours to any occurrence, such as a chemical spill, at PPPL on a twenty-four (24) hour per day, seven (7) day-per-week basis.

5.1.2.3 The Subcontractor shall perform emergency and routine spill cleanup, vacuum truck clean-out services, sampling of wastes, and other duties as required by PPPL.

5.1.2.4 The Subcontractor shall perform the collection and intra-site transportation of waste generated from PPPL activities when directed by the Princeton Technical Representative.

5.1.2.5 The Subcontractor shall be responsible for the proper characterization and classification, and packaging of all hazardous waste generated at PPPL in accordance with Section 2.0, “Applicable Documents.” The Princeton Technical Representative or designee will verify the characterization, classification and packaging of waste performed by the Subcontractor.

5.1.3 OPERATING ENVIRONMENT

The Subcontractor will be working with hazardous materials and waste at PPPL.

The Subcontractor is required to observe all PPPL, federal, and state regulations applicable to hazardous materials and waste. The subcontractor shall systematically integrate safety into management and work practices at all levels so projects are accomplished while protecting the worker, the public and the environment.

5.1.4 DESIGN LIFE

Not applicable. Service subcontract.

5.1.5 RELIABILITY

5.1.6 MAINTAINABILITY

5.1.7 HUMAN FACTORS

Human factors are important considerations for all work to prevent accidents and problems. The Subcontractor should consider those aspects of the work performed under this contract that are most likely impacted by human factors, such as illness or fatigue, unexpected conditions, or habit patterns.

5.1.8. SUSTAINABILITY

5.2. EQUIPMENT DEFINITION

5.2.1. SPECIFICATIONS AND STANDARDS

The Subcontractor shall adhere to all applicable regulations (e.g., OSHA, NJDEP, USEPA, USDOT), and this Statement of Work during the collection, packaging, storing, shipping, and disposal of waste generated by PPPL. This includes specifically, but not exclusively, 29 CFR 1910.120, 40 CFR 260-270, NJAC 7:26, and 49 CFR 100-199, 300-399.

5.2.2.GENERAL DESIGN FEATURES

5.2.3. MATERIALS

5.2.3.1. WASTE TRANSPORTATION AND DISPOSAL

● PPPL will provide all routine waste packaging materials for all work performed under this subcontract.

● On occasion, PPPL may need special waste packaging provided by the Subcontractor. The Subcontractor will submit a unit price for such packaging for approval by PPPL.

● The Subcontractor shall provide all personal protective equipment (PPE) for all work performed under this subcontract.

5.2.3.2. ON-SITE WASTE MANAGEMENT ACTIVITIES

● All materials and supplies, except waste packaging materials, required to perform the work contemplated under this subcontract are to be supplied by the Subcontractor.

● All materials and leased items provided by the Subcontractor will clearly be identified with fixed prices or in terms of hourly and/or daily increments.

● The Subcontractor shall notify the Princeton Technical Representative, or designee, of all chemicals to be used on site prior to their use. This notification shall include a copy of the Safety Data Sheet (SDS). PPPL reserves the right to restrict the use of any chemicals on site. The Subcontractor must have an SDS for any chemicals brought on site.

● The Subcontractor shall provide all personal protective equipment (PPE) for all work performed under this subcontract.

5.2.4. ELECTROMAGNETIC INTERFERENCE AND SUSCEPTIBILITY

5.2.5. IDENTIFICATION AND MARKING

Waste traceability at PPPL starts with a uniquely numbered Hazardous Waste Identification Tag (HWID Tag Number). Waste containers offered by PPPL for disposal shall be identified with a unique Material Control Number (MC Number) marking. This MC number shall be entered in the hazardous waste manifest in association with each waste container. Each MC Number is traceable to the HAZMAT Inventory. The MC Log itemizes all of the waste materials which have been packaged in a waste container. Thus, the MC Number provides traceability for the waste from generation to final disposal.

5.2.6. WORKMANSHIP

All workmanship shall meet the applicable requirements of the documents listed in Section 2.0.

The Subcontractor is expected to perform all work in a manner that is professional in nature and meets all applicable requirements of PPPL, USEPA, USDOT, OSHA, NJDEP, the Department of Energy, and this Statement of Work.

5.2.7 SUBCONTRACTOR EQUIPMENT USE

Not applicable. No equipment used at PPPL.

6.0 TEST & INSPECTION REQUIREMENTS

6.1 PERFORMANCE TESTS

PPPL Safety shall approve all safety equipment used on-site at PPPL including, but not limited to fall protection devices and harnesses, prior to use. The subcontractor is responsible for conducting all required testing.

6.2 ACCEPTANCE TESTS

The Princeton Technical Representative, or designee, shall approve and sign all waste profile sheets, packing slips, land disposal restriction notifications, hazardous waste manifests and/or bills of lading, timesheets, and any other documentation required for all work performed under this subcontract. The subcontractor shall confirm all containers are acceptable for transit and disposal prior to removing material from the site. The subcontractor is responsible for any damages to containers that occur during off-site transport.

6.3 SUPPLIER HOLD POINTS

6.4 QUALITY CONTROL RECEIPT INSPECTIONS

7.0 QUALIFICATIONS

All personnel dedicated to this subcontract must have received hazardous waste operations and emergency response training (HAZWOPER) per 29 CFR 1910.120. In addition, personnel dedicated to this subcontract must have received training as outlined in 40 CFR 260.10 (EPA’s RCRA training). HAZWOPER and RCRA training must be current and the Subcontractor must document each person’s completion of the required training. Individuals assigned to PPPL shall possess documented experience in the hazardous waste industry, and be versed in waste classification, lab packing, and manifesting of waste.

The Subcontractor must maintain their own Respiratory Protection program, which meets the requirements of 29 CFR 1910.1. An outline or table of contents of the Respiratory Protection program must be submitted with the proposal and may be part of the Subcontractor’s general Health and Safety Manual/Plan. A copy of the full Respiratory Protection program and associated training, fit test, and medical approval records must be submitted after the bid is awarded and before any work covered by such plans is performed at PPPL. The Subcontractor’s program will be evaluated and approved by PPPL Safety before its use at PPPL. Any changes to the Subcontractor’s Respiratory Protection program shall be submitted to the PPPL Technical Representative for acceptance prior to use at PPPL.

The Subcontractor must maintain their own Confined Space Entry program, which meets the requirements of 29 CFR 1910.146. An outline or table of contents of the Confined Space Entry program must be submitted with the proposal and may be part of the Subcontractor’s general Health and Safety Manual/Plan. A copy of the full Confined Space Entry program and associated training records must be submitted after the bid is awarded and before any work covered by such plans is performed at PPPL. The Subcontractor’s program will be evaluated and approved by PPPL Safety before its use at PPPL. Any changes to the Subcontractor’s Confined Space Entry program shall be submitted to the PPPL Technical Representative for acceptance prior to use at

PPPL.

All Subcontractor personnel that will be on site for 40 hours or more in a calendar year shall receive PPPL “General Employee Training.” This training will be provided in English at PPPL. Training time will be paid at the applicable subcontract rate(s).

Additional PPPL-specific Safety Training may be required. PPPL will provide these courses on an as-needed basis.

8.0 ENVIRONMENT, SAFETY, AND HEALTH

The Subcontractor will be working with hazardous materials and waste. The Subcontractor is required to observe all PPPL, federal, and state regulations applicable to hazardous materials and waste. Subcontractors shall systematically integrate safety into management and work practices at all levels so projects are accomplished while protecting the worker, the public and the environment.

8.1 JHA

PPPL has developed a Job Hazard Analysis (JHA) form to help identify ES&H hazards, controls, and related PPPL requirements. Though the Subcontractor’s activities are limited at PPPL, it is important that the Subcontractor is aware of the high priority that PPPL places on the safety of all employees, Subcontractors, visitors, and the general public. A JHA for all work performed on the PPPL site shall be completed by the Princeton Technical Representative, or designee, and reviewed and signed at a pre-job briefing by all Subcontractor workers working at PPPL under this SOW prior to starting work at PPPL.

8.2 Health and Safety Manual/Plan

The Subcontractor must have their own Health and Safety Manual/Plan. A copy of the Health and Safety Manual/Plan, or a table of contents of the Manual/Plan must be submitted with the proposal. The Health and Safety Manual/Plan shall include stop work authorization and enforcement/discipline actions.

For on-site waste management activities, task specific Health/Safety Manual/Plan must be submitted ten (10) days before any work covered by such a plan is performed at PPPL.

The Subcontractor’s Plan will be evaluated and approved by PPPL Safety before its use at

PPPL.

8.3 Additional ES&H Controls

● All Subcontractor personnel must document completion of the required training outlined in 29 CFR 1910.120 (OSHA’s HAZWOPER standard).

● The Subcontractor’s safety record will be considered in the proposal/bid evaluations. A statement regarding the Subcontractor’s safety record shall be included in the proposal. The Subcontractor must provide the current Experience Modification Rating (EMR) or OSHA 300 Form in the proposal.

● The Subcontractor’s number of reportable injury/illness cases in the last year will be considered in the proposal/bid evaluations. A statement regarding the Subcontractor’s number of reportable injury/illness cases in the last year shall be included in the proposal.

● If any work is to be performed at D-Site, or some other restrictive area, additional training and briefing by PPPL personnel will be required. Training time will be paid at the applicable subcontract rate(s). The Princeton Technical Representative will determine the training requirements and provide for the training of personnel as needed.

9.0 QUALITY ASSURANCE REQUIREMENTS

Authorized representatives of Princeton University and the U.S. Government shall have the right, at all reasonable times, to visit the Subcontractor’s premises and those of Subcontractor’s suppliers during the performance of the contract. This would be for the purposes of inspection, surveillance, audit and/or obtaining any requirements. The Subcontractor shall insert this paragraph in each lower-tier procurement issued hereunder.

Note: PPPL has an active TSDF auditing program. All sub-tiers shall be informed that PPPL would likely audit them sometime during the duration of this subcontract.

The Subcontractor will be responsible for coordinating these audits and all formal correspondence between PPPL and the TSDF. Transporters are audited by the Department of Energy as part of the MCEP program,

9.1 QUALITY ASSURANCE PLAN

The Subcontractor must submit a Quality Assurance (QA) Project Plan that ensures the Subcontractor’s work meets the requirement level of quality and is performed in accordance with the contract and this SOW.

9.2 ORGANIZATION CHART

The Subcontractor must submit a project organization chart, which identifies all of the positions that will be working under this Subcontract. The position responsible for assuring project quality must also be clearly identified and shall have sufficient authority, independence, and participation to identify quality problems, verify conformance of supplied services to specified requirement, and obtain satisfactory resolution of conflicts involving quality.

9.3 SUBCONTRACTOR’S RESPONSIBILITY FOR COMPLIANCE

Neither PPPL’s review and/or approval of Subcontractor’s documents nor PPPL’s inspection of Subcontractor’s items or services shall relieve the Subcontractor of responsibility for full compliance with requirements of the subcontract. The Subcontractor is responsible for assuring that all requirements and restrictions are imposed on any sub-tier suppliers.

9.4 CHANGES TO PPPL APPROVED DOCUMENTS

Revisions or changes by Subcontractor to documents approved by PPPL shall be reviewed and approved by PPPL prior to use.

9.5 RECORD-KEEPING PROCEDURES

The Subcontractor shall maintain a system of documentation whereby objective evidence of required operations, inspections, examinations, and tests is systematically compiled, indexed, and stored. Such objective evidence may include “travelers”, and materials test, certification, inspection, examination, test and discrepancy reports, which shall be complete, legible, and validated by responsible personnel and shall be traceable to subject items. The documentation system shall also be used to maintain copies of all regulatory forms and training records.

9.6 TESTING AND CALIBRATION OF EQUIPMENT PROCEDURES

9.6.1 The Subcontractor shall maintain a system of testing and calibration of required analytical equipment (e.g., air monitoring equipment, subcontractor owned laboratory instruments). The QA Project Plan or Health and Safety Manual/Plan shall document the system for assuring the testing and calibration for required analytical equipment. The Subcontractor shall impose these calibration requirements on lower tier subcontractors.

9.6.2. The Subcontractor shall have the necessary equipment to perform the required tests and inspections. The Subcontractor shall impose these calibration requirements on lower tier subcontractors.

9.7 NON-CONFROMANCE AND CORRECTIVE ACTION PROCEDURES

The Subcontractor shall have a system to identify instances where the subcontract requirements are not met (i.e. non-conformances), record them, determine the causes of the non-conformances, and correct them to prevent recurrence. The Subcontractor shall document each non-conformance. The QA Project Plan shall document the system for assuring the non-conformance and conformance actions. The written approval of PPPL is required prior to the use of the non-conforming item or service.

9.8 PERSONNEL TRAINING AND QUALIFICATION

The Quality Assurance Project Plan shall document the system for assuring that personnel are properly trained and qualified for their roles. This shall include both initial and recurrent training, as applicable.

9.9 CONTROL AND DISTRIBUTION OF CONTROLLED DOCUMENTS

The Subcontractor shall have a system to control the issuance of controlled documents and their distribution to ensure personnel have access to the latest revisions.

9.10 AUDITS

The Subcontractor shall perform planned, periodic QA audits of the various aspects of the QA project plan and related procedures by persons not directly responsible for the area being audited. A minimum of one audit per year is mandatory, which may include NJDEP Office of Quality Assurance audits.

Written reports and associated corrective action shall be maintained for a minimum of three years. PPPL shall be provided with copies of all third-party audits completed during the contract term, if requested.

10.0 SHIPPING STORAGE AND HANDLING

The Subcontractor shall control and protect items during handling, intra-site transport and while in storage. The Subcontractor shall assure the materials and items are adequately protected from damage or deterioration. Such protection shall include special environmental packaging requirements required by regulations. Samples, packaging, shipping and storage procedures requirements shall be performed in accordance with applicable EPA/NJDEP/DOT requirements.

Packages shall be adequately marked or labeled to clearly and readily identify the items and shall meet requirements of federal and state regulations.

11.0 WARRANTY

The Subcontractor retains responsibility for the performance of all services under this subcontract.

12.0 ATTACHMENTS

Attachment I: Pricing Transportation and Disposal of PPPL Generated Hazardous Waste and Hazardous Materials

Attachment II: Pricing for Emergency Response and Removal of PPPL Generated Hazardous Waste and Hazardous Materials (Optional)

13.0 DOCUMENTATION AND DELIVERABLES

The following are to be submitted at the time a potential Subcontractor’s bid tendered:

● The Subcontractor’s Company Profile and Annual Financial Report.

● Documentation that demonstrates the Subcontractor is permitted to perform hazardous waste removal and disposal work. Provide copies of EPA ID numbers and Part B RCRA permits.

● List the core group of persons who will work under this Subcontract and resumes for each individual. Provide a Project Organizational Chart.

● Documentation that demonstrates completion of training required per 29 CFR 1910.120 (HAZWOPER) and 40 CFR 260.10 (EPA’s RCRA training).

● Copy or table of contents of the Subcontractor’s Health and Safety Manual/Plan.

● An outline or table of contents of the Subcontractor’s Respiratory Protection Program.

This may be part of the Subcontractor’s general Health and Safety Manual/Plan.

● An outline or table of contents of the Subcontractor’s Confined Space Entry Program. This may be part of the Subcontractor’s general Health and Safety Manual/Plan.

● Current Experience Modification Rating (EMR) or OSHA 300 Form.

● List of all Proposed Transporters.

● Documentation that demonstrates the Proposed Transporters have successfully completed

US DOE’s Motor Carrier Evaluation Program (MCEP).

● Documentation demonstrates that the Proposed Transporters possess the required permits to transport solid and hazardous waste in New Jersey, the final disposal state, and all states through which the waste is transported.

● List of all Proposed Approved Facilities List of all facilities used or offered to be used including every initial, intermediate, final, and ultimate disposal facility.

● Facility Audit report, for each facility on the Proposed Approved Facility List, performed not more than three (3) years from the date of proposal submission, or equivalent information. Examples of Facility Audit reports include regulatory agency inspections, internal audits, subcontractor audits and EPA’s Enforcement and Compliance History Online (ECHO) history.

● A list of all enforcement actions against the facility on the Proposed Approved Facility List for the last three (3) years including any consent orders entered, notices of violations received, and any judgements against the facility. Also the amount of any fines, penalties, or judgments, or other infractions in which the destination facility or facilities have received in the most current three (3) years of operation, or indicate there are none. The Subcontractor shall disclose any instance of being denied a permit or license for the operation in the last three (3) years.

● The Subcontractor’s Quality Assurance Program. This includes the Quality Assurance Plan, quality assurance procedures, and any other pertinent quality documentation, including any subcontract TSDF auditing program.

● Completed Attachment I indicating fixed rates for services and fees for Transportation and Disposal of PPPL Generated Hazardous Waste and Materials.

● Completed Attachment II indicating fixed rates for services and fees for Emergency Response and Removal of PPPL Generated Hazardous Waste and Materials.

The following are required to be submitted during the Subcontract:

WASTE TRANSPORTATION AND DISPOSAL

● Manifest/Bill of Lading

● Waste Profile Sheets

● Land Ban Notification Form

● Daily Time Sheets

● Certificate of Tracking (COT) or Certificate of Destruction (COD)

● Permit changes to any facility on the Approved Facility List within 30 days.

● Enforcement actions to any facility on the Approved Facility List within 30 days.

● Revisions or changes by the Subcontractor to documents approved by PPPL shall be reviewed and approved by PPPL prior to use.

ON-SITE WASTE MANAGEMENT ACTIVITIES

● For on-site waste management, a written report detailing all actions taken by the Subcontractor including Material/Equipment Sheets. This may be a Daily Time Sheet, which lists the tasks performed that day.

● Full Respiratory Protection program and associated training, fit test and medical approval records.

● Full Confined Space Entry program and associated training records.

● Safety Data Sheet (SDS) for all chemicals used on site prior to their use.

● Documentation of calibration for any analytical equipment used on site.

Deliverables List

PO / Subcontract / BOA / BPA #:

Document Deliverables Required when Bid Tendered

When Deliverable Is Required format (paper, electronic)

Storage Location for

Received

1 Company Profile and Annual Financial Report (section 5.1.1.5)

With Proposal

Electronic/ Paper

Procurement and ESD Files

2 Documentation that demonstrates the Subcontractor is permitted to perform hazardous waste removal and disposal work. Provide copies of EPA ID numbers and Part B RCRA permits. (section 5.1.1.5)

3 List the core group of persons who will work under this Subcontract and resumes for each individual. Provide a Project Organization Chart. (section 4.2; 9.2)

4 Documentation that demonstrates completion of training required per 29 CFR 1910.120 (HAZWOPER) and 40 CFR 260.10 (EPA’s RCRA training).

(section 7.0)

5 Copy or table of contents of the Healthand Safety Manual/Plan. (section 8.2)

6 An outline or table of contents of the Respiratory Protection Program. (section 7.0)

7 An outline or table of contents of the Confined Space Entry Program. (section 7.0)

8 Current Experience Modification Rating (EMR) or OSHA 300 Form. (section 8.3)

9 Proposed List of Proposed Transporters (section 5.1.1.4)

10 Documentation that demonstrates the Proposed Transporters have completed US DOE MCEP. (section 5.1.1.3)

11 Documentation that demonstrates the Proposed Transporters possess required permits to transport solid and hazardous waste. (section 5.1.1.4)

12 Proposed Approved Facility List (section

13 Facility Audits (for each facility) (section

List of Enforcement Actions (for each facility) in the past three years. (section

15 Quality Assurance Program (section 9.1) With

16 Completed Attachment I: Pricing for Transportation and Disposal of PPPL Generated Hazardous Waste and Materials

17 Completed Attachment II: Pricing for Emergency Response and Removal of PPPL Generated Hazardous Waste and Materials

# Document Deliverables Required during Subcontract

When

Is Required format (paper, electronic)

Storage Location for

Received

WASTE TRANSPORTATION AND DISPOSAL

1 Manifest/Bill of Lading (section 5.1.1.8) Each waste shipment

Paper ESD Files

2 Waste Profile Sheets (section 4.2) Each waste

ESD Files

3 Land Ban Notification Form (section 4.2)

Each waste

Paper ESD Files

4 Daily Time Sheets (section 4.2) Each Work Day

5 Certificate of Tracking (COT) or Certificate of Destruction (COD) (section 5.1.1.10)

At Least Semi-annually

6 Permit Changes to any Facility on the Approved Facility List (section 5.1.1.5)

Within 30 Days

7 Enforcement Actions to any Facility on the Approved Facility List. (section

Within 60 Days

8 Revisions to document approved by PPPL (section 4.0)

Prior to use Electronic/

ON-SITE WASTE MANAGEMENT ACTIVITIES

9 For on-site waste management, a written report detailing all actions taken by the Subcontractor including Materials /Equipment Sheets. This may be a Daily Time Sheet, which lists the tasks performed that day. (section 4.2)

Each Work Day

10 Full Respiratory Protection program and associated training, fit test and medical approval records. (section 7.0)

11 Full Confined Space Entry program and associated training records. (section 7.0)

12 Safety Data Sheet (SDS) for all chemicals used on site prior to their use. (section 5.2.3.2)

13 Documentation of calibration for any analytical equipment used on site.

(section 9.6.1)

Exceptions (Add justification for any missing document deliverables that will not be received):

Princeton Technical Representative/COG:

(Sign-off and provide to the Operations Center when job is completed and deliverables are dispositioned and placed/filed in Operations Center (or other Project, Department or Division designated file center)

ATTACHMENT I

PRICING FOR TRANSPORTATION AND DISPOSAL OF PPPL GENERATED

HAZARDOUS WASTE AND MATERIALS

Offeror (s) shall clearly delineate and quote price to include the following, as well as any other standard costs incurred in performing the requirements of the Statement of Work.

1. LABOR RATES NORMAL CONDITIONS - (MON-FRI, 7:00-16:00)

Project Manager/Supervisor (Rate Per Hour) $

Technician (Rate Per Hour) $

Equipment Operator (Rate Per Hour) $

LABOR RATES EMERGENCIES - (LESS THAN 24 HR NOTICE, WEEKENDS,

HOLIDAYS, MON-FRI, 16:01-6:59)

2. DISPOSAL

PPPL will not reimburse the Subcontractor for the cost of the e-Manifest User Fee. The cost of transportation and e-Manifest User Fee should be incorporated into the unit pricing below.

Waste Stream

Bulk Description, Examples Price Per

Pound 5 Gal. 30 Gal. 55 Gal.

Aqueous Solutions, Non- Hazardous

Surfactants, cleaners, inorganic solutions

Corrosive Liquids, Inorganic, Acids or Alkaline

Inorganic, non-oxidizing, caustics, cleaners

Corrosive Liquids, Organic, Acids or Alkaline

Organic acids, non-oxidizing, amines, cleaners

Sodium Cyanide / Silver Cyanide Solution

Dilute sodium cyanide/silver cyanide solution

Solvent Waste (Co-mingled Non-halogenated, Organic Liquids/Water/Oils) for Fuels Blending

Flammable & combustible liquids, solvents mingled Non-halogenated, Organic

RCRA Incineration solvents mingled Halogenated and Non-halogenated, Organic

Fuels Blending halogenated & non-halogenated solvents mingled Halogenated and Non-halogenated, Organic

RCRA Incineration

Solvent Rags (Rags contaminated with Halogenated and Non-halogenated, Organic Liquids)

Rags contaminated with

Carbon Nanotube Debris Normal use and cleanups

Cyanide Contaminated Debris Normal use and cleanups

Gallium / Indium / Tin Contaminated Debris

Normal use and cleanups

Lead Contaminated Debris Neutralized battery acid, tin solder waste, leadshot & acetic acid on rags

Lithium / Lithium Carbonate Contaminated Debris

Normal use and cleanups

Loose Pack

Aerosols Cans Paints, solvents, halogens, pesticides, alkaline cleaners

Oil-Based Paint in Cans, less than or equal to 5 gallons

In cans

Latex Paint / Water Based Paint in Cans, less than or equal to 5 gallons

In cans

Lab Pack

Corrosives, Liquid or Solid, Acid or Alkaline

Inorganic acids, organic acids, hydroxides, amines

Cyanides, Liquid or Solid

Salts, sodium cyanide

Flammable Liquids

Solvents

Flammable Solid

Metal powders

Mercury Salts, Liquid or Solid

Inorganic or organic salts in solution or solid

Oxidizers, Liquid or Solid, Toxic

Hypochlorites, Permanganates, Nitrates

Organic Peroxide, Liquid or Solid, Non-Temperature Controlled

Organic peroxides

Poison / Toxic Liquids or Solids

Pesticides, herbicides, solvents, environmentally hazardous substances

Reactives (water and air reactives)

Lithium, calcium carbide, sodium metal

Batteries Price Per 36”x 36”

Pallet

Price Per

Lead Acid Batteries

Lead Acid Non-spillable Batteries

Broken Lead Acid Batteries

Lithium-ion Batteries

Damaged Lithium Batteries

Lithium Metal Batteries

Nickel-Cadmium (NiCad) Batteries

Nickel Metal Hydride (NiMH) Batteries

Mercury Batteries

Alkaline / Zinc Carbon / Heavy Duty <=9 Volt

Alkaline / Zinc Carbon / Heavy Duty / >=9 Volt

Lamps Price Per

Crushed Fluorescent Lamps containing Mercury

Straight Fluorescent Lamps – 4 foot or less in 4 foot fiber drum

Irregular shaped Fluorescent Lamps (u-tube, circular, etc) in 30 gal fiber drum

Compact Fluorescent Lamps (CFLs)

High Intensity Discharge Lamps (HID)s

Straight Shatter Shield Lamps – 4 foot or less in 4 foot fiber drum

U-tube Shatter Shield Lamps in 30 gal fiber drum

Broken Fluorescent Lamps

Broken HID Lamps

LED Lamps

Mercury Price Per

Mercury Containing Devices (thermometers, barometers, manometers, glass switches, mercoid switches, ignitrons, relays or similar)

Mercury, Elemental

Mercury Debris (from cleanups, amalgamated and elemental mercury)

PCB Waste, Ballasts, Capacitors Price Per

Used Oil containing 500 ppm or more PCBs

Used Oil containing 50 to 499 ppm PCBs

Ballast – containing PCB Oil

Ballast – non-PCB

Capacitors – containing PCB Oil

Capacitors – non-PCB

PCB RF Filters

PCB Debris (from cleanups)

Drained PCB Transformer that contained oil with less than 500 ppm PCBs

Drained PCB Transformer that contained oil with 500 ppm or more PCBs

Used Oil, Glycols Price Per

Used Oil for Fuels Blending

Used Oil for Incineration

Used Oil, Total Halogens greater than 1,000 ppm for Incineration

Diesel Fuel, with flashpoint greater than 140 °F

Petroleum Contaminated Water

Oily Rags

Oily Boom/Sorbents

Oily Debris (from cleanups)

Used Oil Filters

Water Soluble Cutting Oils

Antifreeze / Coolant

Ethylene Glycol

Propylene Glycol

Medical Waste 30 Gal.

NJ Regulated Medical Waste

NJ Over-classified Medical Waste

Cylinders Lecture Bottle Small Size Medium Size Large Size

Propane Compressed Gas Cylinder

Hydrogen Compressed Gas Cylinder

Flammable Compressed Gas Cylinder

Non-Flammable Compressed Gas Cylinder

ATTACHMENT II

PRICING FOR EMERGENCY RESPONSE AND REMOVAL OF PPPL GENERATED

HAZARDOUS WASTE AND MATERIALS

Offeror (s) shall clearly delineate and quote price to include the following, as well as any other standard costs incurred in performing the requirements of the Statement of Work.

1. LABOR RATES NORMAL CONDITIONS - (MON-FRI, 7:00-16:00)

LABOR RATES OVERTIME - (MON-FRI, 16:01-6:59, WEEKENDS)

LABOR RATES EMERGENCIES - (LESS THAN 24 HR NOTICE, PPPL

HOLIDAYS)

Project Manager/Chemist (Rate Per Hour) $

2. EQUIPMENT & SUPPLIES

Clear Sample Jars, One Quart $ Clear Sample Rods $ Miscellaneous Hand Tools $ Miscellaneous Small Power Tools $

HEPA Vacuum (Per Day) $ Mercury HEPA Vacuum (Per Day) $ 6MIL Polysheeting (Roll) $ Vermiculite/Bag (Specify Size) $

Speedi Dry/Bag (Specify Size) $ Oil Absorbent Pads: Gr. 100 (Specify Count) $ Oil Absorbent Pads: Gr. 200 (Specify Count) $ 5" Sorbent Boom/Bale $ Sorbent Particulate/Bag (Specify Size) $ 2" Double Diaphragm Pump W/Hoses (Per Day) $

Wet/Dry Vacuum (Per Day) $ Backhoe W/Operator (Per Day) $ Wet/Dry Vacuum Truck W/Operator (Per Day) $

Roll Off Straight Truck (Per Day) $ Utility/Pickup Vehicle (Per Day) $ Box Straight Truck (Per Day) $ Confined Space Entry System (Per Day) $ Power Washer (Per Day) $

Lighting (Per Day) $

Vactor Hose (Per Foot Per Day) $

30 Cubic Yard Dumpster (Per Day) $

Handheld Gas Analyzer (Per Day) $

3. SAFETY EQUIPMENT

TYVEK Suits (Each) $ Laminated TYVEK Suits (Each) $ Respirators (Half Face) (Per Day) $ Respirators (PAPR) (Per Day) $

Level "A" (Per Person, Per Day)* $ Level "B" (Per Person, Per Day)* $ Level "C" (Per Person, Per Day)* $ Level "D" (Per Person, Per Day)* $ Confined Space Entry System (Per Day) $ Cascade System (Per Day) $

* Includes all protective equipment needed.

4. DOT SPECIFIED DRUMS (DELIVERED 20 DRUM MINIMUM)

55 Gallon UN 1A1/X1.2/300 (Closed, steel) $ 55 Gallon UN 1A2/X400/S (Open, steel) $ 55 Gallon UN 1H1/X1.7/250 (Closed, plastic) $ 85 Gallon UN 1A2/X440/S (Overpack, steel) $ 30 Gallon UN 1H2/X200/S (Open, plastic) $ 30 Gallon UN 1G/X75/30 (Fiber) $ 5 Gallon UN 1H2/Y1.5/30 (Closed, plastic) $ 5 Gallon UN 1A2/X36/S (Open, steel) $ 1G/Y60/S - 48” Fiber Lamp Container $

NOTE: IN THE EVENT A REQUIREMENT FOR A PIECE OF EQUIPMENT OR

MATERIAL IS NOT IDENTIFIED HEREIN, THE SUBCONTRACTOR SHALL

SUBMIT TO PPPL THE COST OF THE ITEM FOR APPROVAL.

2025-06-02T10:43:45-0400

Todd Sandt

2025-06-02T10:54:59-0400

Mark Swanek

2025-06-02T14:27:13-0400

Jonathon LaCarrubba

2025-06-02T15:02:42-0400

Marc Cohen