RFP24-0160_DB_Services_for_Iron_Bridge_Clarifier.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

CITY OF ORLANDO

REQUEST FOR PROPOSALS (RFP)

DATE OF ISSUE: JANUARY 29, 2023

RFP DUE DATE: FEBRUARY 28, 2023

RFP DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

RFP DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RFP TITLE: Design-Build Services for the Iron Bridge Regional Water

Reclamation Facility Clarifier Mechanism Replacement

RFP NO: RFP24-0160

DIRECT ALL INQUIRIES TO: Fabio Henao, NIGP-CPP, CPPB, Project Coordinator Phone: (407) 246-4376 Email: Fabio.Henao@Orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Business Telephone Number Contact Telephone Number

Business email address Contact email Address

DUNS NUMBER (Duns & Bradstreet) mailto:Fabio.Henao@Orlando.gov

Design-Build of the Iron Bridge Regional Water Reclamation Facility Clarifier Mechanism Replacement RFP24-0160

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TABLE OF CONTENTS

SECTION TITLE PAGE

1 LEGAL NOTICE 3

2 GENERAL INFORMATION 5

3 MINIMUM REQUIREMENTS: DESIGN CRITERIA 7

4 QUALIFICATIONS PROPOSAL FORMAT 15

5 QUALIFICATIONS PROPOSAL SUBMITTAL 21

6 TERMS AND CONDITIONS 22

7 PROPOSAL EVALUATION AND SELECTION 31

ATTACHMENTS

ATTACHMENT 1 QUALIFICATION QUESTIONNAIRE 35

ATTACHMENT 2 ADDENDUM RECEIPT VERIFICATION 42

ATTACHMENT 3 MINORITY/WOMEN-OWNED BUSINESS ENTERPRISE 43

PARTICIPATION FORM

ATTACHMENT 4 VETERAN BUSINESS ENTERPRISE PARTICIPATION 47

FORM

ATTACHMENT 5 CONFIDENTIAL AND/OR PROPRIETARY INFORMATION 49

EXEMPTION FORM

ATTACHMENT 6 CERTIFICATION REGARDING PROHIBITION 50

AGAINST CONTRACTING WITH SCRUTINIZED

COMPANIES

ATTACHMENT 7 DESIGN BUILD FEE FORM 51

EXHIBITS

EXHIBIT “A” EVALUATION CRITERIA FOR SHORT-LISTING 51

EXHIBIT “B” EVALUATION CRITERIA FOR FINAL RANKING 52

EXHIBIT “C” WAGE DETERMINATION – DAVIS BACON 53

EXHIBIT “D” POST SELECTION DOCUMENTS 55

EXHIBIT “E” AS-BUILT DESIGN DRAWINGS 59

Design-Build Services for the Iron Bridge Regional Water Reclamation Facility Clarifier Mechanism Replacement RFP24-0160

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SECTION 1 - LEGAL NOTICE

NOTICE OF REQUEST FOR PROPOSALS FOR

RFP24-0160 DESIGN-BUILD SERVICES FOR THE IRON BRIDGE REGIONAL WATER

RECLAMATION FACILITY MECHANISM REPLACEMENT

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando, notice is hereby given that Proposals for RFP24-0160 DESIGN-BUILD SERVICES FOR THE IRON

BRIDGE REGIONAL WATER RECLAMATION FACILITY CLARIFIER MECHANISM

REPLACEMENTS must be submitted electronically, on the City’s e-Procurement Portal website at the following web link: https://procurement.opengov.com/portal/orlando by 2:00 p.m., local time, on February 28, 2024 in order for a Proposer to be considered for the project.

Contractor(s) shall furnish the design services and construction services specified in the RFP for the Design-Build Services for the Iron Bridge Regional Water Reclamation Facility Clarifier Mechanism Replacement.

Solicitation will be available on January 29, 2024, and may be obtained from the City’s e-Procurement Portal, OpenGov, at the following web link: https://procurement.opengov.com/portal/orlando.

Respondents must have on their team an appropriately licensed Florida Design-Builder pursuant to Chapter 489 Florida Statutes to be considered responsible Respondents and eligible to be awarded a contract.

Respondents must also have on their Design Build Team either (1) a Florida licensed qualifying agent to provide architectural services pursuant to Section 481.219 of the Florida Statutes or (2) be qualified and registered in the State of Florida to provide engineering services pursuant to Section 471.023 of the Florida Statutes.

All questions about the meaning/intent of the Solicitation must be received in writing on or before 5:00 p.m., local time, February 19, 2024, to Fabio Henao at Fabio.Henao@Orlando.gov in the Procurement and Contracts Division, 400 S. Orange Ave., 4th Floor, Orlando, Florida 32801.

Selected Respondent(s) shall be required to provide Performance and Payment Bonds in the amount of the Contract Price. The Surety must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury’s Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

No award of a contract or subcontract can be made at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation pursuant to federal or state requirements.

City of Orlando Minority & Women-Owned Business Enterprise Ordinance and Veteran Business Enterprise (VBE) program: The Respondent shall be required to comply with the City of Orlando's Minority & Women- Owned Business Enterprise Ordinance (Chapter 57) and Veteran Business Enterprise (VBE) program (Chapter 7).

Living Wage Respondent is required to pay its workers, as well as its subcontractors providing services pursuant to a Contract Agreement with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.)

“Living wage” means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. This https://procurement.opengov.com/portal/orlando

Procurement and Contracts Division Page: 3 provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year.

Responsible Contractor’s Policy For Contract Agreements with an estimated value of at least $100,000, the Respondent will be required to comply with the City of Orlando’s Responsible Contractor’s Policy, which requires that Respondent pay its workers and require its Subcontractors to pay their workers on this Project an hourly wage, based on classification for the Orlando region established by the Davis-Bacon Act (hereinafter “hourly wage”). The Wage Determination for this Project can be found at www.wdol.gov/. The applicable county is Orange County, and the construction type is: Building (FL20230218, 07/07/2023). However, no worker (at all tiers) shall be paid at a rate less than the Living Wage of $15.00 per hour.

Additionally, Respondent(s) shall provide its workers and require its Subcontractors to provide their workers with health benefits, such requirement being satisfied by providing to the workers on this project either 1) health benefits through a bona fide program or 2) by increasing their hourly wage by 20%.

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposal, or replies on leases of real property to a public entity; may not be awarded or perform work as a Design-Builder, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.

The Owner reserves the right to waive any informalities, to reject any or all Proposals, or to re-advertise.

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SECTION 2 - GENERAL INFORMATION

2.1. Solicitation Information

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando (“City”) solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of the Request for Proposal.

Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposal. The term Respondent may be used interchangeably with the term “Proposer” or “Design-Builder” or “Design-Build Firm” herein. You may obtain award and other solicitation information in a variety of ways:

1. There are currently two Internet sites available to obtain Advisory Committee rankings, Notice of Intended Action for award, and other information:

1.0 The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement

If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

1.1 Direct link to the City’s e-Procurement Portal, OpenGov:

2. You may visit the Procurement and Contracts Division to obtain award information, solicitation packages, addendums and other documents. Our office is located at:

City of Orlando, City Hall 400 South Orange Avenue, 4th Floor Orlando, Florida 32801

3. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Respondents choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated OpenGov vendor file with its proper contact and email information at all times during the solicitation process. Respondents will receive information from the City through the e-procurement Portal throughout the course of the solicitation and selection process.

The City shall not be responsible for a Respondent’s failure to create and properly maintain an e- Procurement portal vendor file and Respondents shall be deemed to have received all information posted on or transmitted by such system.

2.2 Schedule

The schedule for this Design-Build project is anticipated to follow this sequence:

Legal Notice Advertised January 28, 2024 http://www.cityoforlando.net/procurement

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Release of Solicitation January 29, 2024 Cut-off for all Questions (5 p.m.) February 19, 2024 Last Addendum to Solicitation (to Answer Questions Received before Cut-off) February 23, 2024 Proposal Due Date February 28, 2024 Notification of short-listed Respondents TBD Anticipated Presentations with short-listed Respondents TBD

The City may, in its sole discretion, make changes or alterations to the anticipated schedule, as the

City determines is in its best interest.

2.3 Contract Information

The design and construction for this Project will be contracted under a single entity known as the Design-Build Firm. The process for selecting this firm is authorized in Section 287.055, Florida Statutes.

2.4 Use of E-Builder Software.

The selected Design-Builder will be required to utilize the City of Orlando’s E-Builder software in the performance of services hereunder.

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SECTION 3 – MINIMUM REQUIREMENTS: DESIGN CRITERIA

3.1 Project Discussion

This project shall be designed and constructed in general conformance with the design criteria outlined in this section. Exceptions to these criteria may be granted by the City only upon written approval by the City’s Project Manager.

The Design-Build Firm shall furnish all labor, equipment, and materials to provide and install eight

(8) new secondary clarifier mechanisms at the Iron Bridge Regional Water Reclamation Facility. The Design-Build Firm will evaluate and recommend manufacturers for replacement clarifier mechanisms and motor controls, provide sufficient design plans and specifications for the removal and replacement of the existing clarifier mechanisms and install the selected new clarifier mechanisms (the “Work”). The new clarifier mechanisms will include full-surface scum collection and Los Angeles Energy Dissipating Inlets (LA-EDI) systems. The Design-Build firm shall construct a complete and operable clarifier mechanism system complying with the requirements of applicable Federal, State, County, and City codes, laws, ordinances, regulations, and standards. Where these rules overlap or conflict between the same requirements, the requirement which is most stringent shall govern. Any facilities, fixtures, or installation required to provide such a facility that meets these codes and standards shall be a part of these requirements, regardless of whether they are specifically outlined in these criteria.

Project Phasing and General Requirements Phase 1 of this Project is the Preconstruction/Design Phase. The selected Design-Build firm shall develop the design in close collaboration with the City, generally following the criteria and programming outlined herein. The Design-Build firm shall hold a kick-off meeting with the City’s stakeholder team to further develop the design intent and scope of the clarifier mechanism replacement. Following the kick-off meeting, the Design-Build Firm shall schedule regular meetings with the City team to obtain input during design development. Early deliverables for review by the City, include a preliminary schedule and a preliminary Guaranteed Maximum Price (“GMP”) estimate. These items shall be combined in a Preliminary Design Report (30% submittal) which shall outline all of the project parameters, provide a review of acceptable manufacturers, recommend the preferred replacement mechanism and describe the proposed clarifier mechanism replacement plan.

The Preliminary Design Report shall be submitted to the City for review and comment. The Preliminary Design Report requirements are further described in Section 3.3 below.

The Design-Build firm shall proceed with design development based on input received from the City on the Preliminary Design Report. The Design-Build firm will continue to hold regular meetings with the City team for ongoing coordination and development of the design elements. Because of the limited nature of the work, the Design-Build firm can proceed to 90% design development after City approval of the preliminary design recommendations. The plans and specifications should be sufficient for the Design-Builder to obtain any required permits and bid out some or all of the Work, but do not need to be developed to the same level as a project intended for public bidding. At the 90% design point, the Design-Build firm will submit plans and specifications, a current GMP estimate, and the schedule for final design and construction phasing for review and approval by the City. Once the Project Manager has accepted and approved the 90% deliverables, the Design-Build firm will complete production of the final construction documents. Comments provided at the conclusion of the 90% review will be incorporated into the construction documents, unless otherwise agreed to by the Project Manager. The technical specifications for the project shall conform to the format of the Construction Specification Institute (Divisions 0 through 16). The General Conditions (Section

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00700) and the General Contract Documents (Division 1 specifications) for the project will be provided to the Design-Build firm by the City.

When the Design-Build firm’s drawings and specifications are substantially completed, the Design- Build firm shall develop the final GMP and construction schedule. The Design-Build firm will use an “open book” method to develop the final GMP, including competitive bids solicited from qualified subcontractors and vendors. The Design-Builder may choose to develop the GMP at an earlier point in the design development, but does so at their sole risk.

If the GMP and construction schedule are found to be acceptable, City Staff will seek authorization from the City Council for the GMP and to execute a construction phase (Phase II) contract with the selected Design-Build firm. The City reserves the right to reject the GMP and may determine, in its sole discretion, that it is not in the public interest to continue with Phase I or to move forward to Phase II of the Project. In the event of a rejection, the City will only be liable for reimbursing the Design-Build firm for costs incurred to date.

The GMP that is agreed upon by the Design-Build firm and the City at the conclusion of Phase I will serve as the basis for Phase II, the permitting and construction of the clarifier mechanism replacements. As part of the GMP, the Design-Build Firm shall obtain and pay for all necessary permits required by state and local agencies for the construction of the work, which will include such things as building permits. Building permits shall be obtained through the City of Orlando.

Studies, investigations, designs and calculations shall be performed by responsible, licensed professionals who shall design a complete facility that meets the operational needs and expectations of the City. The responsible design professionals of the successful Design-Build Firm will be required to certify, sign, and seal their respective drawings and specifications in compliance with Florida Statutes. These design professionals must review and approve shop drawings and equipment submittals during the construction phase of the project.

At the completion of the Work, a final as-built package of plan drawings, specifications, shop drawings and equipment operation and maintenance manuals shall be certified and furnished to the City. This information shall be provided in hard copy and electronic form in a format approved by the City.

Schedule The schedule for the design, permitting, and construction of the clarifier mechanism replacement shall not exceed 730 days. Notice to Proceed will be issued by the City’s Project Manager to the Design-Build Firm upon execution of the Phase I contract.

Liquidated Damages shall be set at $2,500.00/day.

Project Budget The total budget for the Design/Build project is $8,000,000. The City’s funds budgeted for the development of the project includes the design, permitting and construction budgets, and all other fees and costs necessary to develop the project and turn the completed facility over to the City ready for use. The Design/Build Firm shall demonstrate in their Proposal their willingness and ability to negotiate a price that is less than the budget and meets the design criteria set forth in this Request for Proposals.

Project Program and Design Criteria

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The Design-Build Firm (“DB Firm”) shall design, permit, and furnish all labor, equipment, and material necessary to remove the existing clarifier mechanisms and install new clarifier mechanisms (“Improvements”) in eight (8) secondary clarifiers at the City of Orlando’s Iron Bridge Regional Water Reclamation Facility (“IBRWRF”) as described herein (“Project”). The location of the IBRWRF is shown in Figure 1. The completed Improvements will result in a complete and operable facility complying with all applicable codes and standards. Any facilities or installation required to provide such Improvements that meet these codes and standards shall be a part of these requirements regardless of whether specifically outlined in this section.

A Technical Memo of the proposed Improvements was previously completed and is referenced below.

This document and the original as-built design drawings are available during this RFP and may be downloaded for reference by the Proposers:

• City of Orlando Iron Bridge Regional Water Reclamation Facility (IBRWRF) Clarifier Improvements Evaluation, CPH (2023).

• Easterly Water Pollution Control Facility, PBS&J (1989)

• Iron Bridge Regional Water Reclamation Facility Spiral Scraper/EDI Clarifier Conversion, Boyle (2002)

• Iron Bridge Regional Water Reclamation Facility Bardenpho Improvements, Boyle (2008)

The referenced CPH Technical Memo indicates that mechanism replacement and upgrades are required for the existing eight (8) secondary clarifiers. The scope of work for each clarifier shall include removal and disposal of the existing clarifier mechanisms and motor controls (recycling of metal components with the check being provided to the City), installation of the new clarifier mechanism and motor controls selected during the Phase I design process, which shall include full-surface collection systems, Los Angeles Energy Dissipating Inlets (LA-EDI) system along with two

(2) full radius skimmers and full-surface scum collection systems, 100’ diameter spiral blade mechanism, center column with access hatch, influent feed-well, and Stamford baffles (if selected as part of the design).

The DB Firm shall be responsible for phasing the construction of the Work such that the IBRWRF processes remain fully operational and produce effluent that complies with the conditions set forth in the facility permits during the work on the Project. The clarifiers will only be taken offline for construction during the months of November through May. The IBWRF Plant Manager must approve the actual start and end dates due to varying flow conditions. No more than two (2) clarifiers may be offline simultaneously during the construction phase, which shall be closely coordinated with the Plant Manager.

Design-build services shall include, but not be limited to, project coordination, site planning, preliminary engineering, and 30% documents, 90%, and 100% plans and specification submittals, permitting, GMP estimates for each submittal, value engineering, scheduling, demolition, construction, including all required materials, equipment and facility start-up, mechanism system testing, operations and maintenance (“O&M”) manual preparation, training, certifications of completion of construction, and contract close-out.

3.2 Project Overview

The IBRWRF, located at 601 Iron Bridge Circle, Oviedo, FL, serves the downtown and northeast quadrant of the City of Orlando, the southeast section of unincorporated Seminole County, the City

Procurement and Contracts Division Page: 9 of Maitland, City of Winter Park, and City of Casselberry. The facility is an advanced wastewater treatment facility utilizing the high-rate 5-stage Bardenpho® process consisting of four trains operating in parallel. The treatment capacity for all four trains was re-rated in 2001 from the original design capacity of 6 MGD to 10 MGD per train; therefore, making the current permitted capacity of the facility 40 MGD on an AADF basis.

A map showing the IBRWRF site with a general description of the existing facilities is shown in Figure 2. A process flow diagram for the existing treatment facilities is shown in Figure 3.

The intent of this Project is to remove and replace the existing clarifier mechanisms and motor controls and recycle the components removed. The DB firm shall evaluate the best options for replacement with mechanisms from reputable major manufacturers and recommend the most effective selection. .

3.3 Project Program and Design Criteria

The following provides a general description of the existing facilities and anticipated improvements for the Project. The City encourages reuse of the existing aluminum walkways, if possible, but will also consider other alternatives. To the City’s knowledge, the clarifier tanks are structurally sound.

The DB Firm should inspect each tank and make recommendations on any repairs needed such as floor resurfacing, rehabilitation of the weirs, wall resealing and corrosion coating. The design criteria provided below are the minimum anticipated requirements to be used by the DB Firm for the Project.

Alternative design concepts shall meet or exceed the intent of the design criteria provided in this section.

The DB Firm shall conduct an alternatives analysis during Preliminary Design to identify and evaluate the equipment and materials required to implement the Project. The Preliminary Design alternative analysis shall include alternative manufacturers to meet the Treatment Requirements specified in this Section, but the City may, in its sole discretion, chose to implement some or all the recommended improvements with this Project. The Preliminary Design Report will outline the parameters of the Project, describe in detail the design features, and consist of technical memoranda for each discipline, preliminary equipment data sheets, preliminary instrumentation diagrams, general arrangement layout drawings, hydraulic profile, complete engineering process and equipment lists, and other information as may be required to obtain the building permit. Also required will be a preliminary maintenance of operations plan to ensure continued proper operation of the treatment facility and its ability to meet permit requirements. To prepare this report, the DB Firm will need to collaborate with a team of individuals (typically City staff) that represent the specific interests of the City of Orlando, who will provide information toward the development of the design. The analysis shall also include identification of permitting requirements, coordination with other City Departments and permitting agencies, constructability review, preliminary cost estimates, and recommended construction sequencing. The City will review the Preliminary Design Report and select the City’s preferred improvements for implementation.

In its final form, the Preliminary Design Report should contain a preliminary schedule and GMP cost estimate, the design and operational requirements of the Improvements, and sequence for design and construction. Once the Project Manager has accepted and approved the Preliminary Design Report and GMP estimate, the DB Firm will begin the production of the detailed construction documents.

The technical specifications for the project shall conform to the format of the Construction Specification Institute (Divisions 0 through 16). The General Conditions and the General Contract Documents will be provided by the City of Orlando. The latest Building, Existing Building, Accessibility, Mechanical, Electrical, Plumbing and Energy Code sections will all apply to this

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Project. A thorough review of the codes shall be conducted by the DB Firm to determine impacts on the design, if any.

Regulatory Requirements Modification to the IBRWRF must meet the EPA’s and the Florida Department of Environmental Protection (“FDEP”) regulations for wastewater treatment and effluent disposal. The FDEP is the agency that has the regulatory authority for wastewater treatment and disposal in the State of Florida.

FDEP ensures that wastewater treatment facilities that are currently disposing of treated wastewater on public access disposal sites meet Class I reliability requirements of the EPA.

The primary FDEP rules that are applicable to the Improvements include Chapters 62-600 and 62- 620, F.A.C. The following offers a summary of these applicable rules and regulations.

• Chapter 62-600, Domestic Wastewater Facilities, F.A.C. - specifically governs the permitting and design of domestic wastewater treatment facilities. Included in Chapter 62-600, F.A.C., are the treatment requirements for varying degrees of effluent disposal (e.g., non-public access, public access, etc.). In summary, the purpose of 62-600, F.A.C. is to provide minimum design standards for wastewater treatment and disinfection. Where appropriate, the chapter shall be used in conjunction with other FDEP rules relating to the design, operation and maintenance (O&M) of domestic wastewater treatment facilities.

• Chapter 62-620, Water Facility Permitting, F.A.C. - establishes the administrative procedures and standards for applying, obtaining, maintaining, modifying, and transferring wastewater facility permits. In addition, this chapter defines the criteria for suspension or revocation of an existing wastewater permit. The permitting process for the IBRWRF Project will be conducted in accordance with the procedures set forth in this chapter.

The DB firm shall comply with all federal, state, and local regulatory requirements.

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Performance Conditions The following flows and hydraulic peaking factors have been developed for use by the DB Firm in preparation of their design:

Description Value

Average Daily Flow (ADF) per clarifier 3.61 MGD

Peak Hourly Flow (PHF) per clarifier 9.02 MGD

Influent MLSS Concentration 3,000 mg/L

Minimum RAS per clarifier 2,777 gpm

Maximum RAS per clarifier 4,166 gpm

% Solids 0.467%

SVI 130 mL/g

Diameter 140 ft.

Side Water Depth 14 ft.

Bottom Slope 12:1

Freeboard 1.5 ft.

Proposed Modifications The DB Firm shall evaluate major vendors of clarifier mechanisms and provide the City with the best option for an installation that produces the best scenario for settling of biosolids and scum removal. It is the City’s preferred option to reuse the existing walkways and rehabilitate any walkway defects discovered. The DB Firm shall recommend any new corrosion resistant linings and coatings provided to extend the life of the structure. The CPH Technical Memo listed three (3) major manufacturers of clarifier mechanisms with various materials and coatings; the DB Firm may offer other reputable manufacturers in addition to these three. The City’s preference is to install LAEDI, Spiral Rake arms with squeegees, full scum collection troughs, and, if warranted, Stamford baffles. The existing motor controls are obsolete, beyond their useful life, and shall be replaced per the Water Reclamation Division's standard specifications. Programmable Logic Controller (PLC) Panel, Instrumentation, and sensors should be evaluated for age, obsolescence, and potential reuse. The DB Firm shall reuse and connect to existing electrical connections and control panels as deemed feasible.

DB Firm shall remove existing obsolete and unused equipment and recycle the materials to help offset costs. A maximum of two (2) clarifiers may be taken offline simultaneously at any given time. This shall be closely coordinated with, and requires the approval of, the Plant Manager, and will be dependent on flow and operational conditions at the plant. The clarifiers will only be taken offline for construction during the months of November through May. The IBWRF Plant Manager must approve the actual start and end dates. DB Firm shall notify the City in writing thirty (30) days prior to needing to access the clarifiers and allow for a minimum of 30 days between bringing the first clarifier(s) back online and removing the next clarifier(s) from service for the process to stabilize. After inspecting each clarifier, Procurement and Contracts Division Page: 12

DB Firm shall recommend any other repairs that are critical to the function and longevity of the clarifier.

The DB Firm may be required to split the mechanism replacement into separate years depending on flow and operational circumstances.

All equipment utilized for the mechanism shall be furnished by a single manufacturer that regularly engages in the production of this type of equipment and is fully experienced, reputable, and qualified in the manufacture of the equipment to be furnished.

The equipment furnished for each clarifier mechanism shall include, but not limited to, the following:

• Center assembly with drive unit.

• Walkway with aluminum grating and handrail (repair/reuse).

• Overload protection system.

• Center Columns with access hatch and inlet openings.

• Flocculation feed-well with Los Angeles Energy Dissipating Inlet (LAEDI)

• Two (2) full radius scum skimmers with full radius scum trough and support.

• Center cage.

• Weir and baffles.

• Stamford density current baffles (if deemed necessary).

• Wiring to existing control panel.

• Installation and wiring of sludge blanket sensor.

• Feed-well and scum trough spray systems.

• New UL508A local control panel.

• New UL508A motor control panel(s)

• All fasteners and anchor bolts, 316 stainless steel.

The clarifier units shall include mechanisms and scum removal systems designed for extra heavy-duty service. Each mechanism shall be complete in all respects and ready for installation in the basin by the DB Firm. Included with the equipment shall be all materials and piping within the basins necessary for a complete installation.

The DB Firm will review the current RAS collection system at the bottom of the clarifier for possible reconfiguration. The current RAS collection system, as shown on Figure 5, partially obstructs the influent line to the clarifier. It is the City's desire the remove this obstruction and reconfigure the RAS collection system to be outside the center column influent line if feasible. The DB Firm shall explore options for reconfiguring the RAS collection system and include recommendations for such in the Preliminary Design Report.

The DB Firm shall be responsible for coordinating all activities to match the new clarifier equipment to the existing clarifier concrete structure for a complete installation. Activities requiring extensive coordination include, but not limited to, shop drawing submittals, fabrication, and installation of the clarifier equipment. DB Firm shall field verify existing tank dimensions, existing equipment configurations, and connection points. Fabrication of the clarifier equipment shall not commence until

Procurement and Contracts Division Page: 13 all key dimensions, equipment, pipe locations, and any other inter-dependent items are approved by the City and any conflicts or ambiguities are resolved. It shall remain the DB Firm’s sole responsibility to resolve any errors or conflicts arising during construction due to improper coordination between the existing structure and clarifier equipment manufacturer and installer.

Operational Requirements

The DB Firm shall evaluate how the Improvements will integrate into plant operations. At the completion of construction, the DB Firm shall perform a 30-day start up and operation test of the clarifier mechanisms installed and any modifications to the existing processes. Based on the time restrictions for taking clarifiers offline, it may be necessary for the DB Firm to demolish, install and test four (4) mechanisms per season. During the test, the DB Firm shall demonstrate that the Improvements comply with the design performance criteria and operate as specified through the full range of design flows.

A factory representative with complete knowledge of proper operation and maintenance shall be provided for at least three (3) days, not including travel, to certify proper installation, test the equipment and to instruct representatives of the City on proper operation and maintenance and one day dedicated to training City staff. If there are difficulties in operation of the equipment due to the manufacturer’s design or fabrication, additional services shall be provided at no cost to the City.

The equipment shall be warranted against defects in material, design, and workmanship for three (3) years from date of substantial completion of the respective unit process in which the equipment was installed.

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Figure 1. Location Map

Design-Build of the Iron Bridge Regional Water Reclamation Facility Clarifier Mechanism Replacement RFP24-0160

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Figure 2. Iron Bridge Regional Water Reclamation Facility Overall Site Plan

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Figure 3. Iron Bridge Regional Water Reclamation Facility Process Flow Schematic

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Figure 4. Aeriel View of Secondary Clarifier Locations

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Figure 5. Existing RAS Collection System

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SECTION 4 – QUALIFICATIONS PROPOSAL FORMAT

The Proposal, in response to this Solicitation, shall include the following information and be presented in the order shown below. Failure to adhere to these requirements may be cause for rejection of the Proposal.

Additionally, any correction or resubmission done by the Respondent will not extend the required due date and time of the response to this Solicitation. The format of the Proposal shall be as follows:

1. Letter of Introduction The Letter of Introduction shall give the name and address of the Respondent. The letter shall name the person or persons authorized to make representations for the Respondent and give address(es) and telephone number(s) for same. The letter must be signed by an individual, partner, or officer of the Respondent who is authorized to bind the Respondent. Letter of Introduction shall be addressed to the City of Orlando’s Chief Procurement Officer.

2. Table of Contents The Table of Contents shall list the items (3 and 4) below along with page numbers and Tabs indicating where this information can be found.

3. Cover Page from this solicitation with the completed information. The cover page from this Solicitation shall contain the requested information.

4. Business Experience and Qualifications Furnish information concerning finances, facilities, personnel, and experience as is necessary to determine its responsibility and competency to execute the Work covered in the Proposal. The following shall be included:

a. Completed Qualification Questionnaire (Attachment 1 to this solicitation package).

b. The Respondent must include a list of contractual companies and design firms to be associated with this Project and by name reference the professionals of record for their respective portion of the design work. Also, list primary supervisory personnel to be assigned for the construction work. Respondent will not be permitted to replace team members or personnel named without City permission. Following the list, a summary of the corporate capabilities and relevant experience of each of the above referenced parties in terms of ability to execute the particular work assigned, shall be presented as follows:

(1) Academic and/or practical background covering college and training in the particular skills required for designing and constructing this Project.

(2) Experience on similar or related projects; title or function while gaining the experience; and reference substantiating the experience.

c. A copy of Respondent’s W-9.

d. If the Respondent is a joint venture (or equivalent joint ownership arrangement, such as a partnership or limited liability company) or other entity formed for purposes of responding to the City’s solicitation, a full explanation of the job related duties of each participant in the joint venture (or equivalent joint ownership arrangement) or entity must be included, as well as the financial investment each participant is making, including the percentage

Procurement and Contracts Division Page: 20 allocation of each entity comprising the Joint Venture and the source of funding of that investment and allocation of profits and losses. If Respondent is a joint venture, please submit a copy of the joint venture agreement and any amendments thereto dated prior to the Proposal submission. The City will accept the experience of a partner, member, principal, owner or other relevant related entity of such joint venture (or equivalent joint ownership arrangement) or entity.

e. List the Respondent’s office location(s), with street address(es), where the work on this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed).

f. Respondent’s Primary Design team member’s ability to obtain and maintain errors and omission insurance in the amount of $3,000,000. Has any such coverage ever been cancelled?

If yes, explain fully. Has anyone recovered against the coverage? If yes, explain fully.

g. A narrative description demonstrating Respondent’s understanding of the project’s scope of work and its approach to successful project completion.

h. Any other information relating to qualifications the Respondent wishes the City to take into consideration in the selection process.

i. If Respondent, or a member of Respondent’s team, is providing engineering services please submit a copy or screenshot of their registration with the Florida Department of Business and Professional Regulation, evidencing properly registered and qualified by an engineer licensed under Chapter 471 of the Florida Statutes to practice, or offer to practice, engineering services in Florida pursuant to Section 471.023 of the Florida Statutes.

j. If Respondent, or a member of Respondent’s team, is providing architectural services please submit a copy or screenshot of qualification by the Florida Department of Business and Professional Regulation, evidencing qualification by an Architect licensed under Chapter 481 of the Florida Statutes to practice, or offer to practice, architectural services in Florida pursuant to Section 481.219 of the Florida Statutes.

k. Confirm Respondent’s ability to secure a performance and payment bond.

5. Completed Addendum Receipt Verification Form. See Attachment 2.

6. Minority Business Enterprise (MBE) and Women Business Enterprise (WBE)

Please submit the Minority/Women-Owned Business Enterprise Participation Form attached to this solicitation as Attachment 3.

7. Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as Attachment 4.

8. Acceptance of Conditions

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By submitting a Proposal in response to this Solicitation, Respondent acknowledges and agrees to the following conditions. Where indicated below, Respondent shall include any requested information, if applicable:

a. Evidence of Financial and Insurance Status

(1) The City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

(2) The City reserves the right in the future to require the submittal of evidence of

Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance or malpractice coverage.

Please include answers to the following questions with your Proposal:

(i) Has any such coverage ever been cancelled? If yes, explain fully.

(ii) Has anyone recovered against the coverage? If yes, explain fully.

b. Further Information

The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.

c. City’s Right to Judge

The City reserves the sole right to investigate and judge the Respondent’s representations, either written or oral, as to their veracity, substance, and relation to this particular project scope.

d. Public Information

The City is bound by Section 119, Florida Statutes, "Florida Public Records Act". The Act specifies that virtually all memorialized information is in the public domain, and available to any person requesting it unless the information qualifies as an exception to the Act, or is otherwise exempt under state or federal law. Any information, as defined by the Act, that is provided to the City pursuant to the Solicitation Statement Instructions or any ensuing contract for services and materials would probably not likely be the City's to keep confidential. The Respondent therefore agrees that at any time that the Respondent's written materials may be in the City's possession, the Respondent shall make no demand or request that the City take a legal position in regard to such materials that, in the City's sole discretion, is contrary to the Act or any other Florida law.

e. Cost Criteria

As part of contract negotiations, the City and the selected Respondent shall negotiate compensation, including the multiplier rate for work to be performed. This multiplier rate is determined by summing the direct labor cost, the indirect labor cost, and the profit; and dividing this sum by the direct labor cost. The maximum salary multiplier rate that is allowed without the approval of the City’s Chief Financial Officer is 3.00. Compensation will be negotiated to an amount which the City determines is fair, competitive, and reasonable. In making such determination, the City shall conduct a detailed analysis of the direct labor cost of the professional services for the scope of work. The City will require the firm receiving an

Procurement and Contracts Division Page: 22 award for this project to execute a truth-in-negotiations certificate stating that the direct labor costs supporting the compensation are current at the time of negotiations. A contract for professional services will contain a prohibition against contingent fees as required by Florida Statutes 287.055(6), as amended. The Respondent shall also comply with the criteria for reimbursable expenses outlined in the City’s Policy and Procedure Manual.

9. Completed Confidential and/or Proprietary Information Exemption Form. See Attachment 5.

10. Investigations and Litigation

If the Respondent, or any of its key team members who will be working on this Project, have ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of this Solicitation submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Proposal. Failure to disclose any suits may result in Respondent being deemed non-responsive and the Proposal may not be considered.

11. Surety

The Respondent shall attach a letter of intent from a surety company indicating the Respondent's bondability for this Project. The surety shall acknowledge that the firm may be bonded for each phase of the Project. The surety company must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury's Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

12. Prohibition Against Contracting with Scrutinized Companies

In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

(a) Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to

s. 215.4725, or is engaged in a boycott of Israel; or

(b) One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.”

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of

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Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if respondent or any of those related entities of respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.