Scope of Work Digital Radiology Refresh.docx

Scope of Work Digital Radiology Refresh

A INTRODUCTION:

The mission of the Phoenix Area Indian Health Service (PAIHS) is to raise the physical, mental, social, and spiritual health of the Native American population served at PAIHS to the highest level throughout the states of Arizona, Nevada and Utah. In order to achieve this mission, IHS intends to procure 2 Fluoroscopy and Digital Radiography Units, 1 Digital Radiography Unit and 2 Mobile Digital Radiography Units to include removal of trade-in equipment, installation, software/licenses and services.

B PURPOSE OF CONTRACT:

The Phoenix Area Indian Health Service (IHS) Phoenix Indian Medical Center (PIMC) depends on contracting outside resources with a wide range of expertise in order to provide products and services not readily available within IHS. This firm-fixed unit priced contract will provide for 2 Fluoroscopy and Digital Radiography Units, 1 Digital Radiography Unit, and 2 Mobile Digital Radiography Units to include removal of trade-in equipment, installation, software/licenses and services.

In addition, it is critical that the equipment, installation, software/license and service be supplied from one vendor so as to standardize and manage the installation throughout the medical center and to assure interchangeability of detectors. It is the contractor’s responsibility to ensure that the equipment, installation, software/license and services communicate properly. Contractor shall demonstrate that the entire system works as designed and integrates with the Government Vista PACS system.

The unit price paid to the Contractor shall be considered as payment in full for the products and services provided under this contract.

C BACKGROUND INFORMATION:

The Phoenix Area Indian Health Service serves forty-three (43) Tribal nations in the States of Arizona, Nevada and Utah. The user populations are approximately 850,000 patient visits annually; the Area Office facility is located in the central down town area of Phoenix, Arizona. There are fourteen ambulatory care hospitals and health centers located on/or around the reservations and 15 Tribally run ambulatory care hospitals and health centers.

PIMC is a 110-bed (approx.) inpatient community hospital associated with a busy Emergency Department and numerous busy outpatient clinics.

D SCOPE OF WORK

The scope of this requirement is to provide for the procurement for 2 Fluoroscopy and Digital Radiography Units, 1 Digital Radiography Unit, 2 Mobile Digital Radiography Units, Preventive Maintenance and Emergency Repair/Nonemergency Repair Services for the Phoenix Indian Medical Center, (PIMC).

The radiology equipment shall be Food and Drug Administration (FDA) approved and be on the list of approved Vista Imaging Approved Digital Imaging and Communications in Medicine (DICOM) Modality Interfaces list dated August 1-31, 2022 (Attachment C - Vista Imaging DICOM Modality Interfaces August 1-31, 2022). It must interface with Vista Imaging and Vista Rad which is supported by the Veteran’s Administration. Descriptions herein describe the minimum system requirements to be provided by the Contractor, which if properly configured and installed, shall utilize the source of ionized radiation to expose and process diagnostic images in the medical treatment of PIMC patients. These systems shall be utilized by Registered Radiologic Technologists and Radiologists. The contractor shall provide connectivity with Vista Rad and Vista Imaging and the digital radiographic system. The contractor shall demonstrate to the COR that the system has connectivity and is functioning.

Items 1 through 3 shall have a delivery and installation date of 90 days or less. There is no space at PIMC to hold equipment; therefore installation shall be the same date as delivery.

The following are the three major components of this requirement.

1. Fluoroscopy and Digital Radiography Unit Qty: 2 Units Refer to Attachment A – Scope of Work, R&F, DR and Portable Equipment Specifications (2 Fluoroscopy and Digital Radiology Units)

a. Installation of Equipment

b. Equipment Removal (TRADE-IN)

c. Training

2. Digital Radiography Unit Qty: 1 Unit Refer to Attachment A – Scope of Work, R&F, DR and Portable Equipment Specifications (1 Digital Radiology Unit)

d. Installation of Equipment

e. Equipment Removal (TRADE-IN)

f. Training

3. Mobile Digital Radiography Unit Qty: 2 Units Refer to Attachment A – Scope of Work, R&F, DR and Portable Equipment Specifications (2 Mobile Digital Radiology Units)

g. Installation of Equipment

h. Equipment Removal (TRADE-IN)

i. Training

4. Preventative Maintenance and Repair Service Refer to Attachment B - Scope of Work PM and Repair.

For equipment items 1, 2 and 3, the contractor will coordinate the removal and instillation of equipment. Two out of the three digital radiology rooms need to be operational at all times.

E SITE LOCATION:

F HOURS OF OPERATION:

Installation shall take place between the hours of 8 am to 4:30 pm Monday through Friday, excluding Federal Holidays.

G MINIMUM QUALIFICATIONS:

a. Contractor shall have 5 years of installation, set-up, Configuration, Vista Rad and Vista Imaging experience.

b. Contractor shall have 5 years of service and repair of fluoroscopy, digital Radiography and mobile digital radiography experience.

H ATTACHMENTS:

A. Attachment A: Statement of Work. This is attached and incorporated into the contract.

B. Attachment B: Scope of Work PM and Repair. This is attached and incorporated into the contract.

C. Attachment C: Vista Imaging DICOM Modality Interfaces February 1-31, 2022. This is attached and incorporated into the contract.

D. Attachment D: ISA DEA Template. This is attached and incorporated into the contract.

E. Attachment E - Radiology Floor Plan. This is attached and incorporated into the contract.

I. PERIOD OF PERFORMANCE (PM/Service Plan):

Contract performance shall be for a base year and four (4) one (1) year option for renewal commencing from date of the Installation and passing Physicist inspection/testing that all components meet Federal regulatory requirements. Option year renewals shall be by a written amendment to the contract and approved by the Contracting Officer.

Option renewals will be on the basis of the existing requirement of the Government, performance of satisfactory service provided during the base year, and contingent upon availability of funds for the appropriate fiscal year.

J. Site Visit

Site Visit is recommended.