Amend 4 Questions and Responses.docx

Amendment 4 Questions and Responses

1. Question for the site: Confirm BioMed Training is to be included in the quotation? Yes, we will include Biomedical training.

2. Question for the site: Can Secure File Exchange be used for the images? If not, where should the CD with the images be sent? Mail to: Indian Health Service, 40 North Central Avenue, Ste 507, Acquisition Department, Phoenix, AZ 85004, Attention: Donovan Conley, 602-364-5174, Donovan.Conley@ihs.gov

3. Question for the site: Would it be possible to extend the due date for the images specifically to give us more time to compile? We have created Amendment 3 to extend RFP-23-PHX-25 from July 15, 2023 to August 7, 2023.

4. Please confirm what room numbers each of the new systems will be going into. Room 1 – M-102 (Digital Radiology), Room 2 – M-95 (Fluoroscopy/Digital Radiology), and Room 3 – M-97 (Fluoroscopy/Digital Radiology).

5. Can you provide electronic CAD files of the rooms? Required in order to develop Site Plan (Turn Key) Costs. Without the requested information, a turn-key quotation cannot be submitted with the RFQ response. PIMC engineering does have older pdf drawings 15 years and older. Nothing new and no CAD drawings.

6. Regarding the ISA_DEA Template, it appears this would be something that would be completed after award or during installation. Can you confirm this does not need to be completed and returned with the solicitation response? This can be done after award (only required for remote access). If no remote access is offered then the ISA_DEA Template is not needed.

7. For the customer, can Secure File Exchange be used for the images? If not, where should the CD be sent? Mail to: Indian Health Service, 40 North Central Avenue, Ste 507, Acquisition Department, Phoenix, AZ 85004, Attention: Donovan Conley, 602-364-5174, Donovan.Conley@ihs.gov

8. Question for the site: Can we get an overall extension of at least 3-4 weeks, since we do not yet have all the information we need to submit our response? We have created Amendment 3 to extend RFP-23-PHX-25 from July 15, 2023 to August 7, 2023.

9. Is a full a full system UPS being requested, or a UPS that covers the workstation in case of power outage? Full system coverage to protect the system (computers/fluoroscopy computers/motherboards).

10. If a full system UPS is required, has space outside the system room been identified to store it? No space outside the room has been identified.

11. Regarding the surge protector, has space outside the system room been identified to store it? No space outside the room has been identified.

12. Room drawings (nearby fluoro, remote fluoro, Xray). PIMC engineering does have older pdf drawings 15 years and older. Nothing new and no CAD drawings.

13. Trade in information (Model number, serial number, date of manufacture). SOW identifies model and serial numbers. Contractor will identify other information during removal.

14. Some Philips team members are out for the holiday/PTO, need an extra week to complete the proposal. Can we plan to submit our paperwork on July 21? We have created Amendment 3 to extend RFP-23-PHX-25 from July 15, 2023 to August 7, 2023.

15. See attachment Amendment 4 Questions and Responses.