RFP2024HCA18-Amendment 1.pdf

RFP 2024HCA18, Amendment 1 Page 1 of 10

Transitional Post-IBHTF Discharge Housing RFP No. 2024HCA18

Amendment No. 1

Date Issued: 12/5/2024 To: RFP Bidders

From: Heidi Jones, RFP Coordinator Purpose: Presentation from 11/26/2024 Pre-Bid Conference;

Bidder Questions and HCA Responses from Pre-Bid Conference and via email

This amendment hereby modifies and is attached to RFP No. 2024HCA18. All other terms, conditions, and specifications remain unchanged.

The above referenced solicitation is amended as follows:

1. Presentation for 11/26/2024 Pre-Bid Conference http://www.hca.wa.gov/

RFA 2023HCA33, Amendment 1 Page 2 of 10

RFA 2023HCA33, Amendment 1 Page 3 of 10

RFA 2023HCA33, Amendment 1 Page 4 of 10

RFA 2023HCA33, Amendment 1 Page 5 of 10

RFA 2023HCA33, Amendment 1 Page 6 of 10

RFA 2023HCA33, Amendment 1 Page 7 of 10

RFP 2024HCA18, Amendment 1 Page 8 of 10

2. Bidder Questions and HCA Answers from Pre-Bid Conference and via email

# Section Bidder Questions HCA Answers

1 1.2, Estimated Schedule of Solicitation Activities 2.4, Interested Subcontractor List

Have the interested subcontractor deadlines already passed?

Per Section 1.2, Estimated Schedule of Solicitation Activities in the RFP, interested subcontractor submissions are due December 11, 2024, and, if HCA received submissions by the deadline, their information will be included in another amendment posted December 13, 2024.

2 1.3, Purpose and Objectives 1.4, Background 1.5, Scope of Work 1.6, Minimum Qualifications

Are we expected to create this coalition, or would we work with a coalition HCA develops?

The coalition will be created from the Apparent Successful Bidder (ASB), also referred to as the Transition Support Provider, for RFQ 2024HCA19, for which Bids are due December 2, 2024. HCA anticipates that the ASB for RFP 2024HCA18 will work with the Transition Support Provider and the coalition as part of the resulting contract.

3 2.2, Pre-Proposal Conference

Will this slideshow be available later?

Yes. The slideshow from the Pre-Bid Conference webinar is attached and incorporated herein with Amendment 1.

4 3.8, Written Proposal Exhibit C, Written Proposal

What type of Housing situation is HCA looking for? Is it a home, an RFT, a hotel/model?

The facility provider will determine the type of facility, whether a shared housing residence, apartments etc. However, all are required to have at least six (6) to ten (10) beds available for Unaccompanied Young Adults to reside voluntarily for one (1) through ninety (90) days after discharging from a residential program. The facility should be community-based, supportive, flexible, safe, supportive and secure to those that reside there.

5 3.8, Written Proposal Exhibit C, Written Proposal

Is the contractor required to be a BHA of some sort?

No. This procurement is for a step-down program from inpatient and/or residential programs into a voluntary transitional housing facility program for Unaccompanied Young Adults to continue their wellness while working towards obtaining and maintaining safe & stable housing.

http://www.hca.wa.gov/

RFA 2023HCA33, Amendment 1 Page 9 of 10

# Section Bidder Questions HCA Answers

6 3.8, Written Proposal Exhibit C, Written Proposal

What type of staffing the facility is looking at?

Staffing will be determined by the facility provider, and should meet the minimum qualifications within the RFP section 1.6, including, but is not limited to: experience providing support and working with Young Adults with behavioral health needs, and experience providing housing supports to Unaccompanied Young Adults experiencing Homelessness and/or Housing Instability. In addition to meeting the guidelines or subcontracting, they must meet the guidelines, identified within Exhibit B, Draft Contract section 4.2.4.2.

The facility provider should plan to have program support staff, and a designated resident manager when applicable, and an additional peer support staff person. A multidisciplinary team should be established or accessible within the community. The facility provider will need to coordinate and support with, discharge planners and discharge plan recommendations, MCO care coordinators, and the Transitional Support provider and can subcontract with other community support providers to ensure Young Adults have access to outpatient services, crisis response and peer support programs. The facility provider staff should assist Young Adults to ensure that wraparound services are available, in addition to employment support and resource navigation.

Staff coverage should include at least one (1) staff person on duty and awake twenty-four (24) hours a day, seven (7) days a week.

7 3.9, Cost Proposal Exhibit D, Cost Proposal

My understanding is it is $1m for each housing program and additional funding for onsite and community-based BH support

For the portion of "onsite and community-based BH support", this will be up to the facility provider on how they will be contracting or subcontracting for behavioral health providers and supports. Detailed answer information should be included within the RFP questions and cost proposal.

8 3.9, Cost Proposal Exhibit D, Cost Proposal

Who will pay for the stays, HCA or the MCO?

This is a transitional housing program, and is not billable to the MCOs. This program should be offered to Unaccompanied Young Adults who may not be eligible for Medicaid. However, programs such as Foundational Community Supports could be billed when applicable. The procurement amount and flexible funding amount should be utilized for the participants.

RFA 2023HCA33, Amendment 1 Page 10 of 10

# Section Bidder Questions HCA Answers

9 3.9, Cost Proposal Exhibit D, Cost Proposal

Please confirm that HCA's budgeted $1,177,000 is the TOTAL funding amount available for the initial term (February 1, 2025 to June 30, 2025) for ALL contracts COMBINED (representing multiple facilities, two minimum) to be awarded under this RFP.

Correct. If HCA awards contracts to multiple ASBs, the maximum aggregate total compensation of all of the ASB contracts together cannot exceed $1,177,000.

10 4.5, Notification to Bidders

For some reason, we didn't get an alert for this one

HCA provides notifications via the Washington Enterprise Business System (WEBS) and posts procurements on HCA’s Bids and Contracts web page.

If you are not registered in WEBS, click here to get more information and register as a vendor with the state.

If you are registered in WEBS, and if you used any of the following commodity codes, you should have received a notification:

• 952-55, Human Services, Homelessness Prevention Services

• 918-67, Human Services Consulting (includes Mental Health Consulting Services), Consulting Services

• 952-74, Referral Services, Human Services

• 952-21, Counseling, Human Services If you do have at least one of the commodity codes in your profile, but did not receive a notification, please contact webscustomerservice@des.wa.gov.

If you do not have these commodity codes on your profile, please consider adding them so you can be in the loop for future procurements where these commodity codes are selected, and work with WEBS Customer Service to learn more about how to navigate WEBS to find future procurement opportunities.

https://www.hca.wa.gov/about-hca/bids-and-contracts https://www.des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips mailto:webscustomerservice@des.wa.gov