RFP-Exhibit D-Cost Proposal.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Transitional Post-IBHTF Discharge Housing
- Solicitation number
- RFP 2024HCA18
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a Cost Proposal document (Exhibit D) for RFP No. 2024HCA18 Post-IBHTF Transitional Living Housing in Washington State. The document consists of three sections: a budget spreadsheet, definitions, and a narrative response section. The contract period begins March 1, 2025, and runs through June 30, 2025 (15 months), with an option to extend for three additional years contingent on legislative funding approval.
The budget structure includes a monthly rate of $78,466 for a total annual amount of $941,592. The cost categories cover start-up, ramp-up, treatment, administration, staffing, program costs, maintenance and operations, and flexible funding. The flexible funding component specifically covers expenses to help young adults obtain or maintain permanent housing, including application fees, deposits, rent, employment needs, and essential household items. Bidders must provide detailed methodologies for their calculations, describe their geographic cost considerations, outline funding sustainability strategies, demonstrate fiscal infrastructure, and specify their timeline to become fully operational.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP-2024HCA18.pdf | ||
| RFP-Exhibit A-Bidder Forms and Certifications.docx | DOCX document | |
| RFP2024HCA18-Amendment 2.pdf | ||
| RFP-Exhibit B-Draft Contract.docx | DOCX document | |
| RFP2024HCA18-Amendment 1.pdf |
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Text version
A-Budget Spreadsheet
| RFP No. 2024HCA18 |
| Post-IBHTF Transitional Living Housing |
| Exhibit D-Cost Proposal |
| Tab A - Budget Spreadsheet |
Bidder Name:
| Instructions for Tab A - Budget Spreadsheet: | |
| Enter numbers in each column, where applicable. | |
| Use whole numbers, no decimals. | |
| Double check calculations and formulas so that totals reflect row/column aggregate sums. | |
| If nothing is applicable in a particular field, enter a zero (0) or leave blank, consistently. | |
| Add rows, if applicable. If rows are added, follow instructions in Tab B-Definitions. |
| # | Short Description | Item Cost/Rate | Qty (if applicable) | Cost | ||
| Ex: | Construction | $ 20,000 | 1 | $ 20,000 | ||
| 1 | Start-up | |||||
| 2 | Ramp-up | |||||
| 3 | Treatment | |||||
| 4 | Administration | |||||
| 5 | Staffing | |||||
| 6 | Program | |||||
| 7 | Maintenance and operations | |||||
| 8 | Flexible Funding* | |||||
| 9 | Number of beds (information only, no associated cost) | $ 1,177,000 | with a 3/1/2025 start date | |||
| 10 | [additional information, if applicable] | 15 | months in the contract | |||
| Total | $ - | $ 78,466.00 | per month rate | |||
| * Refer to Section 1.7, Funding, for information about how to calculate Flexible Funding. | 12 | months in a year | ||||
| $ 941,592.00 |
B-Definitions
| RFP No. 2024HCA18 |
| Post-IBHTF Transitional Living Housing |
| Exhibit D - Cost Proposal |
| Tab B - Definitions |
Bidder Name:
| Instructions for Tab B - Definitions: | |
| If rows were added to Tab A - Budget Spreadsheet, add corresponding definitions below. | |
| Add rows, if applicable. | |
| Adjust the row height so that all of the text is visible. |
| # | Short Description | Narrative |
| Ex: | Construction | Modify existing floor plan to accommodate 6 beds/individuals |
| 1 | Start-up | Goods and services needed prior to providing services |
| 2 | Ramp-up | Goods and services needed once services start, but are not at the full capacity yet |
| 3 | Treatment | Externally facing, cost of providing services |
| 4 | Administration | Operational costs (ex: building or program related costs) |
| 5 | Program | Training staff and ensuring the programs are vetted, monitored, ready to go |
| 6 | Maintenance and operations | Facility related - plumbing, facility, grounds, electricity, cctv |
| 7 | Staffing | Employees, subcontractors, identifying the number of people doing the work |
| 8 | Flexible Funding | The provision of goods or payments of expenses not included in other allowable expense programs, which directly help a Young Adult to obtain or maintain permanent housing or meet essential household needs. This includes application fees, deposits, first & last month’s rent. Employment needs such as clothing, or supplies. Essential household needs include personal health and hygiene items, furniture, cleaning supplies, document fees (drivers licenses, birth certificate fees, food handlers’ cards etc.), transportation passes, transportation repairs and other personal need items (WAC 388-400-0065). |
| 9 | Number of beds | The total number of beds that the Bidder would provide at their facility as part of the work related to this RFP. This is informational only. No cost shall be associated with this number at this time. |
| 10 | [additional information, if applicable] |
C-Narrative
| RFP No. 2024HCA18 |
| Post-IBHTF Transitional Living Housing |
| Exhibit D - Cost Proposal |
| Tab C - Narrative |
Bidder Name:
| Instructions for Tab C - Narrative: | |
| Answer each question in the corresponding response boxes below. | |
| Adjust the row height so that all of the text is visible. |
| 1 | Summary of methodologies for determining calculations, described in detail. |
| [Question 1 Response] | |
| 2 | Describe the challenges, benefits, and impacts that the cost of living and working in Bidder's geographic area will have on the costs Bidder proposed, in comparison to other parts of the state. |
| [Question 2 Response] | |
| 3 | Describe funding and fundraising stratgies, including leveraging local or philanthropic funding and/or discounts (ex: lease) to sustain services at the end of the Contract period, noting that the initial contract will end June 30, 2025, with an option to amend for three (3) additional years, contingent on funding approval by the state legislature. |
| [Question 3 Response] | |
| 4 | Describe the fiscal and operational infrastructure and experience to support this program. This may include the number of employees in leadership and the fiscal department, tenure of each employee, and any relevant information that supports the depth and breadth of the fiscal and operational infrastructure of the organization. Infrastructure should be described within the context of the Bidder's entire set of business that relies upon that infrastructure. Describe experience relative to fiscal operations of a program similar in scope and nature. |
| [Question 4 Response] | |
| 5 | Describe how long the Bidder anticipates they will need to become fully operational. The response shall include anticipated start-up (period prior to operation commencement) and ramp-up (period of operation, not at full capacity) phases. |
| [Question 5 Response] |
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