09-ComplianceMatrixdated01-19-07.pdf

COMPLIANCE MATRIX

CRITERIA

PAST PERFORMANCE EVALUATION AREA

FACTOR: Accountability

The offeror’s record of performance and level of success in developing and implementing offender accountability programs.

PROPOSAL PREPARATION INSTRUCTIONS

The following past performance information shall be submitted in the offeror’s proposal.

1. The 5 most relevant contracts and/or subcontracts that were, or are currently being, performed in the past 3 years. “Relevant” refers to contracts which are of similar size, scope and complexity being acquired under this solicitation. Contracts listed may include those entered into by the Federal government, agencies of state and local government and commercial customers. Offerors that are newly formed entities without prior contracts will not be evaluated favorably or unfavorably on past performance. Offerors should note that the Government will conduct an assessment of the relevancy of the past performance contracts submitted by the offeror. Offeror’s past performance evaluations may be negatively impacted if they submit contracts in response to these instructions which are considered less relevant or irrelevant required under this solicitation.

2. Include the following information on each of the 5 past performance contracts submitted. The past performance submission for each of the 5 contracts shall not exceed 3 pages.

a. Name of the contracting activity

b. Contract number

c. Contract type

d. Total contract value (including options)

e. Contracting Officer name, telephone number, and e-mail address

f. Program Manager or Technical Representative name,

g. Administrative Contracting Officer name, address, telephone number, and e-mail address.

h. A written narrative that describes the offeror’s record of performance and level of success on the contract in the following categories:

i. Developing and implementing offender accountability programs.

ii. Assisting offenders in successfully reentering the community. Your ability to leverage and network with other relevant community resources to offer offenders a more comprehensive and robust support system.

iii. Acquiring and maintaining public support for community corrections programs.

iv. Meeting mandated facility operational availability schedules.

v. Recruiting, training, and retaining an adequate staff of personnel with the necessary skills and integrity to ensure successful, continuous performance of the contract.

vi. Ensuring open communications about and timely response to customer needs and requirements.

Note: In describing record of performance and level of success in the above areas, the offeror is required, if applicable, to submit information on problems encountered on the contracts and/or subcontracts identified and the corrective actions taken to resolve the issues.

PAST PERFORMANCE EVALUATION AREA

FACTOR: Programs

The offeror’s record of performance and level of success in assisting offenders in successfully reentering the community. The offeror’s ability to leverage and network with other relevant community resources to offer offenders a more comprehensive and robust support structure.

Instruction listed above.

PAST PERFORMANCE EVALUATION AREA

FACTOR: Community Relations

The offeror’s record of performance and level of success in acquiring and maintaining public support for community corrections programs.

Instruction listed above.

PAST PERFORMANCE EVALUATION AREA

FACTOR: Personnel

The offeror’s record of performance and level of success in recruiting, training, and retaining an adequate staff of personnel with the necessary skills and integrity to ensure successful, continuous performance of the contract.

Instruction listed above.

PAST PERFORMANCE EVALUATION AREA

FACTOR: Communication and Responsiveness

The offeror’s record of performance and level of success in ensuring open communications about and rapid response to customer needs and requirements.

Instruction listed above.

TECHNICAL/MANAGEMENT EVALUATION AREA

FACTOR: Site Location SUBFACTOR: Site Validity and Suitability

The Site Validity and Suitability subfactor evaluates the proposed site location by considering the validity of the offeror’s right to use and zoning approval. The assessment of validity includes the nature of the interest and appropriate zoning as it relates to any potential risk it poses to the government. This subfactor also evaluates the suitability of the site location with regard to local area concerns and plans to mediate concerns, and the responsiveness to proximity requirements defined in the PWS or SOW (whichever is applicable) and RFP Section J.

The offeror shall submit official documentation that demonstrates they have a right to use, signed by both parties, zoning approval and, if applicable, an occupancy permit for their proposed site location. Acceptable evidence of right to use is limited to deeds, leases, bills of sale, options to lease, options to buy, contingency leases, or contingency deeds.

If not contained in the initial proposal, offerors shall provide the Contracting Officer with valid proof of all zoning and local ordinance requirements necessary for the operation of a Residential Reentry Center (RRC), or any other program specified in the Performance Work Statement (PWS) or Statement of Work (SOW) applicable to any and all proposed performance sites within 60 days after the date of the initial proposal submission. In addition, the offeror is required to maintain proper zoning throughout the life of the contract. An offeror’s failure to establish and maintain proof may result in elimination from the competitive range prior to award, and termination for default following award.

The offeror shall complete and submit the Local Area Concerns Within a Half-Mile Radius attachment, identifying facilities whose closeness to the RRC may raise public concern. For those public concerns identified, the offeror’s approach for mediating any potential community issues must be included in the space provided.

FACTOR: Site Location SUBFACTOR: Community Relations Program

The Community Relations Program subfactor evaluates the innovativeness, credibility, and comprehensiveness of the offeror’s proposed program for educating and interacting with the local community in order to acquire and maintain public support.

The offeror shall provide a Community Relations Plan which describes their approach for educating and interacting with the local community in order to acquire and maintain public support. The Plan shall not exceed 2 pages. Offeror shall ensure the Plan is relevant to the location required under this solicitation.

In responding to this factor, offerors shall also submit proof that the law enforcement agency with primary jurisdiction and at least two levels of local Government officials have been notified of their intent to open and operate a (RRC) Residential Reentry Center as identified in this solicitation. The proof shall be a signed copy of each notification sent via registered or certified mail to the Chief Executive Officer of the law enforcement agency and two levels of public officials of the geographical area in which the proposed facility is located. The notification letter shall be the letter provided as an Attachment in Section J of the solicitation.

Offerors shall also submit documentation to evidence community support or acknowledgment for the location of the proposed site (e.g., letters of affirmation from public officials, minutes of community relations board meetings that indicate community support or acknowledgment for the proposed site, petitions of support, etc.). The documentation shall not be dated prior to the date the Request for Information (RFI) was posted in Federal Business Opportunities (FedBizOpps), nor shall it be from sources who have a direct financial or employment interest with the offeror. The intent of this requirement is to ensure the offeror has a positive and affirmative relationship in existence prior to establishing the site.

Additionally, offerors shall provide all information of any known opposition (e.g., newspaper articles, community resolutions or petitions, minutes from board meetings or zoning authorities) and a plan for mediating any known opposition that clearly demonstrates the offeror’s ability to successfully provide RRC services while maintaining public support.

TECHNICAL/MANAGEMENT EVALUATION AREA

FACTOR: Accountability

This factor evaluates the comprehensiveness, credibility, and innovativeness of the offeror’s offender accountability program. The offeror will be evaluated on the plans, procedures, and practices they will employ to ensure offenders are accurately accounted for at all times while:

(1) in the facility; (2) at work assignments; (3) in all other activities outside the facility; and (4) under home confinement.

The offeror shall provide an Offender Accountability Plan that describes the plans, procedures, and practices they will employ to ensure that offenders are accurately accounted for while: (1) in the facility; (2) at work assignments; (3) in all other activities outside the facility;

and (4) under home confinement. The offeror shall ensure the approach is relevant and applicable to the requirements under this solicitation.

The plan shall not exceed 5 pages in total. Offeror shall ensure the Plan is relevant to the location required under this solicitation.

FACTOR: Programs

This factor evaluates the quality, comprehensiveness, and innovativeness of the offeror’s plan for assessing the individual needs of each offender to assist their reentry into the community. This includes an evaluation of the offeror’s programs for assisting with employment, housing, and developing improved life skills to include, but not limited to, money management, parenting, and family reunification. This factor also includes an evaluation of the offeror’s understanding of and ability to leverage and network with other relevant community resources in order to offer a more comprehensive and robust support structure for the offender.

The offeror shall submit an Offender Reentry Program (ORP) plan, which provides a detailed description about their methods for assessing the individual needs of each offender to assist their reentry into the community, including the assessment instruments used. The ORP shall also describe the offeror’s approach for assisting with employment and housing, and developing improved life skills to include, but not limited to, money management, parenting and family reunification. The ORP shall also describe the offeror’s ability to leverage and network with other relevant community resources in order to offer a more comprehensive and robust support structure for the offender. If applicable, the ORP shall describe the offeror’s approach for operating a MINT program.

The description of the program shall not exceed 7 pages in total. Offerors responding to a solicitation for MINT services will be allowed 1 additional page for their response. Offeror shall ensure the ORP is relevant to the requirements under this solicitation.

FACTOR: Facility

This factor evaluates the offeror’s proposed facility with regard to (1) Facility design as indicated in the floor plans, site plans, and photographs; (2) degree of compliance to applicable local, state, national health, safety, environmental laws, regulations, Executive Orders, building codes, and the Performance Work Statement or Statement of Work (whichever is applicable); and (3) the soundness and credibility of the offeror’s plan for ensuring operational availability within 120 days after contract award.

Offeror shall provide a copy of architectural floor plans, site plans, and photographs (that are within 120 days of proposal submission) pursuant to the PWS or SOW (whichever is applicable). Offerors shall complete and submit the RRC Contract Facility Certificate of Compliance located in Section J. Offerors shall submit their plan for complying with the 120 day availability requirement. This plan should include a sequential list for the project that will demonstrate when major construction elements will be started and how long it is estimated to take to complete in order to demonstrate an ability to achieve a 120 day availability of the facility. This plan shall not exceed 5 pages. Offeror shall ensure the plan is relevant to the requirements under this solicitation.

Bureau of Prisons representatives will conduct an on-site inspection of offeror’s performance location and facility as part of the Government’s evaluation process. The purpose of this inspection is to obtain information for use in determining if the site is in compliance, or capable of being brought into compliance with the requirements of this solicitation.

FACTOR: Personnel

This factor evaluates the comprehensiveness, credibility, and innovativeness of the offeror’s approach for recruiting, training, and retaining an adequate staff of Community Correction Program (CCP) personnel that will have the necessary skills to ensure successful, continuous performance of the contract. This also includes evaluating the offeror’s plan for ensuring all personnel will be aware of and abide by the standards of employee conduct as defined by the PWS or SOW, Chapter 2 (whichever is applicable).

The offeror shall provide a Personnel Resources Plan (PRP) which describes the offeror’s approach for ensuring adequate staff are recruited, trained, and retained. The PRP shall also include the approach for ensuring all personnel will be aware of and abide by the standards of employee conduct as defined by the PWS or SOW, Chapter 2 (whichever is applicable). The PRP shall not exceed 3 pages. Offeror shall ensure the PRP is relevant to the requirements under the solicitation.

Offerors shall also provide a staffing pattern in conformance with PWS or SOW, Chapter 2 (whichever is applicable), and job descriptions for key personnel. This information may be included as an attachment. The Offeror shall also provide a list of the minimum personnel qualifications they will utilize for all employees who provide direct services to the inmates, including the facility director.

Submission Description Copies Page Limitations

Volume I: Technical/Management Original, 3 paper copies & via electronic format [Compact Disk in

Adobe Acrobat (pdf) format] (CD-

ROM/PDF)

Right to Use and Zoning Approval N/A

Local Area Concerns Within a Half-Mile Radius (IAW Attch., Section J)

N/A

Community Relations Plan 2

Community Notification Letters (IAW Attch., Section J) N/A

Documentation of Community Support N/A

Offender Accountability Plan 5

Offender Reentry Program Plan 7

Quality Control Plan Summary 4

Copy of Floor Plans, Site Plans, and Photographs N/A

RRC Contract Facility Certificate of Compliance (IAW Attch., Section J)

N/A

Plan for 120 day Availability 5

Personnel Resources Plan 3

Staffing Pattern (IAW SOW Chapter 2 if RRC or IAW PWS Section F if Performance Based)

N/A

Volume II: Business Proposal Completed Contract Sections:

A, B, and K

Original and 1 paper copy & via electronic format [Compact Disk in Adobe

Acrobat (pdf) format]

(CD-ROM/PDF

N/A

BOP Environmental Checklist Community Corrections Program (IAW Attch., Section J)

N/A

FBOP Service Contract Business Management Questionnaire (IAW Attch., Section J)

N/A

Volume III: Past Performance Original & via electronic format [Compact Disk in

Adobe Acrobat (pdf) format] (CD-

ROM/PDF

Not to Exceed 15 pages