08-CEF.pdf

CONTRACTOR EVALUATION (Revised 08/03)

U.S. DEPARTMENT OF JUSTICE FEDERAL BUREAU OF PRISONS

CONTRACTOR EVALUATION REPORT CONTRACT PERIOD: FROM: TO

REPORTING PERIOD: FROM: TO:

1. CONTRACT NAME/ADDRESS: 2. TYPE OF SERVICE:

3. CONTRACT NUMBER:

4.SENTRY CODE:

5. CONTRACT AWARD DATE:

6. PLACE OF PERFORMANCE:

7. COTR RATING the CEF (print name):

8. SIGNATURE AND DATE:

9. The COTR shall consider both positive and negative attributes in the areas listed below and provide a written narrative describing the contractor’s strengths and weaknesses during this reporting period. Narrative comments are mandatory.

FACTOR: Accountability

RATING:

Has the offeror maintained offender accountability in accordance with a plan for offender accountability to ensure offenders are accurately accounted for while (1) in the facility; (2) at work assignments; (3) in all other activities outside the facility; and (4) under home confinement? Is the approach tailored to the geographic area? Have there been any patterns or unresolved breaches of accountability during this rating period? Have you discussed the strengths and weaknesses?

BOP Narrative:

FACTOR: Programs

RATING:

Does the contractor have a method for assessing the individual needs of each offender to assist with their reentry into the community? How effective has the plan been this rating period in assisting offenders in finding employment, housing, and developing skills to prepare and prevent the offender from returning to a criminal lifestyle (to include, but not limited to, money management, parenting and family reunification)? How effective and extensive is the community resources network? Have you discussed the strengths and weaknesses?

BOP Narrative:

FACTOR: Community Relations

RATING:

Does the contractor have an effective plan for community relations which describes their approach for educating and interacting with the local community in order to acquire and maintain public support? What efforts have been made during this rating period to foster positive community relations? Discuss the workings and make-up of the Community Relations Board. Have you discussed the strengths and weaknesses?

BOP Narrative:

FACTOR: Site Validity and Suitability

RATING:

During this rating period, has the contractor complied with all applicable local, state, national health, safety, environmental laws, regulations, Executive Orders, and building codes? Has the contractor maintained appropriate liability insurance? Are there any new areas of public concern within a ½ mile radius of the facility? Are zoning and occupancy permits still valid? Have you discussed the strengths and weaknesses?

FACTOR: PERSONNEL

RATING:

How effective has the contractor been in ensuring adequate staff have been recruited, trained and retained?

Have staff met the annual training requirements? Are new staff receiving orientation within SOW guidelines?

Have new staff received and signed for integrity guidelines? Have there been patterns/recurring integrity issues during this rating period? Have you discussed the strengths and weaknesses?

FACTOR: COMMUNICATIONS/RESPONSIVENESS

RATING:

Does the contractor provide for open lines of communications about and rapid response to Bureau needs, requirements, and directions? Have you discussed the strengths and weaknesses?

BOP Narrative:

10. OVERALL ADJECTIVAL RATING ___

BOP OVERALL ADJECTIVAL RATING NARRATIVE: (Ensure you discussed overall strengths and weaknesses.)

11. REGIONAL MANAGEMENT TEAM REPRESENTATIVE SIGNATURE & DATE:

(Print name also)

12. CONTRACTING OFFICER’S SIGNATURE & DATE:

(Print name also)

13. CONTRACTOR COMMENTS: CONTRACTOR SIGNATURE AND DATE:___________________________________________

(Authorized Negotiator Only)

G I have reviewed the CEF and have no rebuttal comments.

G I have reviewed the CEF and my rebuttal comments are attached.

14. Rebuttal comments have been reviewed by a supervisory contracting officer.

I have reviewed the rebuttal comments submitted by the contractor and make the following determination:

Signature: Date:

Printed Name:_____________________________________________

Original: Official Contract File (maintained by Contracting Officer) CC: Field Office File/MCA and CCM (This form may be replicated via WP)

15. FACTOR RATINGS

ADJECTIVE/DESCRIPTION

Very Good: Contractor’s performance meets or exceeds the requirements of the contract. One or more significant strengths exist. Weaknesses may exist, but none are considered significant and are easily correctable.

Acceptable: Contractor’s performance meets the contracts minimum requirements. They have demonstrated they have acceptable solutions for meeting the needs and objectives of the program. Strengths and weaknesses may exist. The weaknesses are correctable.

Poor: Contractor’s performance does not meet the requirements of the contract. Their performance has shown they have poor solutions for meeting the needs and objectives of the program. There are numerous weaknesses The weaknesses are difficult to correct.

Unacceptable: Contractor’s performance fails to meet the requirements of the contract. Their performance shows they have an unacceptable solution for meeting the needs and objectives of the program. Weaknesses outweigh any strengths that may exist. The weaknesses will be very difficult to correct or are not correctable.

Each factor will have a written narrative that describes, in detail, performance during the specified rating period. The use of the monitoring reports for this period will be critical as the CEF should mirror the monitoring reports and summarize the strengths and weaknesses found during each facility inspection. Based on the narrative, an adjectival rating will be assigned to each factor.

Once all factors have been rated, the overall rating will be determined by the rating most used. In the event of a tie, the COTR will provide an additional narrative (on an attached sheet of paper) thoroughly explaining/justifying the decision for the overall rating.