Scope_of_Work_CT_Project.doc

Scope of Work CT Project

A

INTRODUCTION:

The mission of the Phoenix Area Indian Health Service (PAIHS) is to raise the physical, mental, social, and spiritual health of the Native American population served at PAIHS to the highest level, on the Reservations located in the Phoenix Area, throughout the states of Arizona, Nevada and Utah. In order to achieve this mission, IHS intends to procure one 128 slice computer tomography scanner to include trade-in equipment, new equipment, installation, software and services.

B

PURPOSE OF CONTRACT:

The Phoenix Area Indian Health Service (IHS) Phoenix Indian Medical Center (PIMC) depends on contracting outside resources with a wide range of expertise in order to provide products and services not readily available within IHS. This firm-fixed unit priced contract will provide for an 128 slice computer tomography scanner to include trade-in equipment, new equipment, installation, software and services.

In addition, it is critical that the equipment, installation, software and service be supplied from one vendor so as to standardize and manage the installation throughout the medical center. It is the contractor responsibility to ensure that the equipment, installation, software and services communicate properly. Contractor shall demonstrate that the entire system works as designed and integrates with the Government Vista PACS system.

The unit price paid to the Contractor shall be considered as payment in full for the product and services provided under this contract.

C

BACKGROUND INFORMATION:

The Phoenix Area Indian Health Service serves forty-three (43) Tribal nations in the States of Arizona, Nevada and Utah. The user populations are approximately 850,000 patient visits annually; the Area Office facility is located in the central down town area of Phoenix, Arizona. There are fourteen ambulatory care hospitals and health centers located on/or around the reservations and 15 Tribally run ambulatory care hospitals and health centers.

PIMC is a 110-bed (approx.) inpatient community hospital associated with a busy Emergency Department and numerous busy outpatient clinics.

D

SCOPE OF SERVICES

The scope of this requirement is to provide for the procurement for one 128 Slice Computer Tomography Scanner, Preventive Maintenance and Emergency Repair/Nonemergency Repair Services, and Temporary Mobile CT Trailer Services for the Phoenix Indian Medical Center, (PIMC). Services are all connected and need to be ordered together to ensure no services start or stop during transition from setting up the Temporary Mobile CT Trailer Services to removal of existing CT unit, allowing for exiting Government CT Modular building renovation, installation of the new CT unit and starting coverage of the PM/Emergency Repair Services.

The CT/Injector/Mobile CT Trailer shall be Food and Drug Administration (FDA) approved and be on the list of approved VistA Imaging Approved Digital Imaging and Communications in Medicine (DICOM) Modality Interfaces list dated February 28, 2019 (Attachment C - VistA Imaging DICOM Modality Interfaces 2.28.19). It must interface with VistA Imaging and VistA Rad which is supported by the Veteran’s Administration. Descriptions herein describe the minimum system requirements to be provided by the Contractor, which if properly configured and installed, shall utilize the source of ionized radiation to expose and process diagnostic images in the medical treatment of PIMC patients. These systems shall be utilized by Registered Computer Tomography Radiologic Technologist and Radiologist. The contractor shall provide connectivity with VistA Rad and VistA Imaging and the digital radiographic system. The contractor shall demonstrative with the Contracting Officer and COR that the system has connectivity and is functioning.

The following are the three major components of this requirement.

1. Computer Tomography and Injector

Refer to Attachment B – Scope of Work CT and Injector

a. Equipment Specifications (CT and Injector)

b. Installation of Equipment

c. Equipment Removal (TRADE-IN)

d. Training

2. Preventative Maintenance and Repair Service

Refer to Attachment D - Scope of Work PM and Repair.

3. Temporary Mobile CT Trailer Services Refer to Attachment E - Scope of Work Temporary Mobile CT Trailer.

Contractor will need to coordinate the following process (contractor may propose a better solution):

a. Install Temporary Mobile CT Trailer;

b. Removal of Trade-In equipment;

c. PIMC to renovate the Government CT Modular Building*;

d. Install the new equipment;

e. Starting the PM and Repair service;

f. Removal Temporary Mobile CT Trailer.

Contractor will present a timeline showing the process and time needed for each action. At present the Government estimates 8 weeks for the CT Modular Building renovation. Contractor to submit timeline with submission of offer.

*Contractor will not be renovating the Government CT Modular Building, but will include the time of 8 weeks in their planning to allow the Government to renovate the building.

E

SITE LOCATIONS:

Phoenix Indian Medical Center

Medical Imaging Department

4212 N. 16th Street

Phoenix, AZ 85016

F

HOURS OF OPERATION:

Installation shall take place between the hours of 8 am to 4:30 pm Monday through Friday, excluding Federal Holidays.

G

MINIMUM QUALIFICATIONS:

a. Contractor shall have 5 years of installation, set-up, Configuration, VistA Rad and VistA Imaging experience.

b. Contractor shall have 5 years of service and repair of Computer Tomography Scanners experience.

c. Contractor shall have 5 years of temporary mobile CT trailer experience.

H

ATTACHMENTS:

A. Attachment A: Pricing Schedule

B. Attachment B: Statement of Work CT and Injector. This is attached and incorporated into the contract.

C. Attachment C: VistA Imaging DICOM Modality Interfaces 2.28.19. This is attached and incorporated into the contract.

D. Attachment D: Scope of Work PM and Repair. This is attached and incorporated into the contract.

E. Attachment E: Scope of Work Temporary Mobile Trailer. This is attached and incorporated into the contract.

F. Attachment F - CT Building Floor Plan. This is attached and incorporated into the contract.

G. Attachment G – CT Mobile Trailer Location. This is attached and incorporated into the contract.