RFP0001_Add1_Revised_Heavy_Fleet_Tire_Scope.pdf

Appendix I – SCOPE OF WORK Heavy Fleet Tires and Tire Services

2025-RFP-0001

Revised per Addendum #1

Presently the Department of General Services, Fleet Services Division and the Sacramento County Airport System support over 1,000 pieces of heavy equipment, which includes heavy-duty trucks, trailers and off-road construction equipment. To maintain a high level of efficiency, a Contractor is required to provide supplemental services.

Each bidder shall have adequate equipment and tools and be able to perform repairs and/or installations at various field locations within the boundaries of Sacramento County as needed.

Tools and equipment shall include, but not be limited to, jacks, jack stands, automated tire changing, balancing, spreading equipment, pneumatic hand tools and other tools commonly used in fleet tire service. Tools and equipment must be in good operating condition. Service trucks must be equipped with approved tire inflation cage (portable) and must be equipped to service water-filled tractor tires in the field.

Impact and torque wrenches shall be calibrated periodically.

Contractor shall possess equipment, tools and the ability to complete nail hole repairs on site.

The County requires only top-quality tires and has identified manufacturers Bridgestone/Firestone, Michelin, Goodyear, Continental and Sumitumo as the top performing brands based on independent researchers published materials; only these brands will be considered.

A seven (7) day turnaround time for retread tires and a twenty-four (24) hour turnaround time on in-stock, new tires are required by the County.

A manufacturer’s warranty must be part of your response and must be at least 5 years on new tires and provide for at least three (3) recaps.

Service Technician: Technicians must be trained, knowledgeable and have a minimum of 6 months of experience in the techniques of fleet tire management and service.

Technicians must be properly licensed by the Department of Motor Vehicles to operate County-owned highway equipment up to 80,000 lbs. when necessary.

Each shop has its own unique needs and must be serviced as required.

DEPARTMENT OF GENERAL SERVICES

FLEET SERVICES DIVISION

4001 Branch Center Road

Sacramento, CA 95827

VEHICLE FLEET DESCRIPTION - Tire service may be required on:

• Industrial equipment

• On and Off-Road Medium and Heavy Trucks

• Trailers

• Mobile construction equipment

• Other various equipment

REGULAR WORK HOURS: The regular work schedule at the Bradshaw complex and North Transfer Station includes two shifts – day and swing shifts.

Work periods for the contracted tire technician may range anywhere from 2 hours to several weeks.

Day Shift: 6:00 a.m. - 2:30 p.m. hours (Monday - Friday) Swing Shift: 2:30 p.m. - 11:00 p.m. hours (Monday - Friday)

DUTIES: Daily – (Monday – Friday after 3:00pm) As directed by facilities supervisor and in coordination with the shop or shift supervisor, Contractor shall perform tire service on fleet’s vehicle tires as follows:

• Inspect truck or construction equipment tires as designated for cuts, separations, cracks and impact damage and provide replacement recommendations to the shop or shift supervisor. County shop/shift supervisor will review recommendations daily and make decision on new tire replacement or recap (possibly through another contract provider). Upon approval of replacement recommendations, Contractor shall replace with agreed upon tires. Contractor shall store County replaced tires at the on-site location designated by County shop or shift supervisor.

• Inspect tires for mismatch and wear. Provide replacement recommendations to the shop or shift supervisor. County shop/shift supervisor will review recommendations daily and make decision on new tire replacement or recap (possibly through another contract provider). Upon approval of replacement

North Transfer Station 4450 Roseville Road North Highlands, California 95842

Bradshaw Main Shop 4001 Branch Center Road Sacramento, California 95827 recommendations, Contractor shall replace with new manufactured tires.

Contractor shall store County-replaced tires at the on-site location designated by the County shop or shift supervisor.

• Inspect wheels for cracks, missing or damaged wheel components, loose mounting hardware and lug nuts. Provide written and signed condition report to the shop or shift supervisor daily.

• Perform tire inflation check and adjust inflation, as needed, within manufacturer’s guidelines. Tire inflation must be checked with a pressure gauge once per week.

• Provide and safely operate shop and field service equipment used in servicing and maintaining automotive, truck and off-road construction equipment such as: equipment jacks, jack stands, automated tire changing, balancing, and spreading equipment, pneumatic hand tools, and other tools commonly used in fleet tire service.

• Calibrate or check impact wrenches and torque wrenches on a periodic basis.

• Perform any required nail hole repairs on-site.

• Transport, dismount and mount tires provided by County Fleet Services.

• Safely operate County-owned trucks and construction equipment when necessary for the servicing of tires, wheels and wheel components.

• All repairs must be performed on site.

• Contractor may legally scrap damaged or unrepairable tires with

County approval rather than transporting the tires back to 4001 Branch Center Road (Bradshaw Main Shop).

• INVOICES: A separate invoice is required for each vehicle or piece of equipment. Repairs to vehicles and equipment located at these shops are charged out to each individual unit, therefore invoicing must be done by unit.

SACRAMENTO COUNTY AIRPORT SYSTEM

Sacramento International Airport 6900 Airport Blvd Sacramento, CA 95837

Executive Airport 6151 Freeport Blvd Sacramento, CA 95822

Mather Airport 3745 Whitehead St Mather, CA 95655

VEHICLE FLEET DESCRIPTION:

Tire service may be required on:

• Pick up trucks

• Vans

• Trailers

• Scooters

• Paint stripers

• Fire / crash vehicles

• Tractors

• Dump trucks

• Forklifts

• Riding mowers

• Paving equipment

• Other miscellaneous equipment

WORK HOURS: County Airport staff are onsite from 6:30 am to 11:30 pm, Monday – Friday, excluding County holidays. Contractor may schedule to perform duties during these hours.

AIRPORT DUTIES: Weekly - In coordination with the shop or shift supervisor, Contractor shall perform weekly tire service on the fleet’s vehicle tires as follows:

• Perform tire inflation check and adjust inflation, as needed, within manufacturer’s guidelines. Tire inflation must be checked with pressure gauge.

• Inspect tires for cuts, separations, cracks and impact damage and provide replacement recommendations to the shop or shift supervisor. County shop/shift supervisor will review recommendations daily and make decision on replacement tire (possibly through another contract provider). Upon approval of replacement recommendations, vendor is to replace with agreed upon tires. Contractor shall store County replaced tires at the on-site location designated by County shop or shift supervisor.

• Inspect tires for mismatch and wear. Provide replacement recommendations to the shop or shift supervisor. County shop or shift supervisor will review recommendations daily and make decision on new tire replacement or recap (possibly through another contract provider). Upon approval of replacement recommendations, Contractor shall replace with agreed-upon tires.

Contractor shall store County-replaced tires at the on-site location designated by the Airport System shop or shift supervisor.

• Inspect wheels for cracks, missing or damaged wheel components, loose mounting hardware and lug nuts. Provide verbal condition report to the shop or shift supervisor weekly.

• Provide and safely operate shop and field service equipment used in servicing and maintaining automotive, truck and off-road construction equipment such as: equipment jacks, jack stands, automated tire changing, balancing, and spreading equipment, pneumatic hand tools, and other tools commonly used in fleet tire service.

• Calibrate or check impact wrenches and torque wrenches on a periodic basis.

• Perform any required nail hole repairs on-site.

• Transport, dismount and mount tires provided by County Airport System.

• Safely operate Airport-owned trucks and construction equipment when necessary for the servicing of tires, wheels and wheel components.

• Emergency Tire Response – Contractor shall respond to emergency calls 24-hours per day.